REI Case Study Climbing to New Heights Within your Help Desk with Dave Stockwell Help Desk Supervisor Recreational Equipment, Inc. www. rei. com 10/7/2004 March 2004 1
REI Case Study Climbing to New Heights Within your Help Desk n 3 Keys to a successful deployment of your workforce management system. n. Reduce your support costs through increased back-end operational organization. n. Give customers the ability to provide ongoing feedback to help improve business processes. 10/7/2004 March 2004 2
REI Case Study REI Background REI is an outdoor retail co-op dedicated to inspiring, educating and offering high-quality outdoor gear and clothing to its more than 2 million active members and the community for a lifetime of outdoor adventures. Founded in 1938 by a group of Pacific Northwest mountaineers seeking quality equipment, REI is committed to promoting environmental stewardship and increasing access to outdoor recreation through volunteerism, gear donations and financial contributions. 10/7/2004 March 2004 3
REI Case Study REI’s Help Desk Philosophy = Proactive problem resolution & education. Become a true one stop shop. Customer Base = Approx 7500 employees (depending on the season) Staff = 6 Technicians, 1 Access Administrator and 1 Lead. Supporting Cast = Desktop, Server, Network & Application support. Win 2000/2003 – AS 400 – Unix - Mac 10/7/2004 March 2004 4
REI Case Study Remedy History n. First install in 1998 n 2000 - Upgraded to V 4. n 2001 - Implemented ARWeb. n 2002 - Added Custom HR call center app. n 2003 – Upgraded to V 5 & added custom facilities call center app. n 2005 – Upgrade to V 6 and ITIL versions of Help Desk and Change Management. 10/7/2004 March 2004 5
REI Case Study 3 Keys to Success 1. The Support Center owns the product used to track your work. 2. Share the wealth and responsibility 3. Develop your implementation plan with the whole package in mind. 10/7/2004 March 2004 6
REI Case Study 1. The Support Center owns the product used to track your work. n The experts (Help Desk Staff) oversee the use of the process. They open more tickets than anyone else and know the workflow. n The Help Desk staff understand the whole of the Category/Type/Item list. n Help Desk staff act as coaches as each team creates their CTI and Severity matrix list. 10/7/2004 March 2004 7
REI Case Study 2. Share the Wealth and Responsibility n. Don’t just keep the tracking tool to yourselves. Get all service centers online. Examples: HR, Facilities, Telecomm. n. Tie participation to the individual’s and department’s reviews. Make them responsible for their use of the system. n. Plan for regular reviews of the system to accommodate corporate changes. 10/7/2004 March 2004 8
REI Case Study 3. Develop your implementation plan with the whole package in mind. n Future costs to re-engineer will be avoided if you plan for upgrades now. n Create a steering committee and have a full plan before you start using the tool. n Set an upgrade schedule to predict costs and impacts. This will help in determining when best to install additional functionality. 10/7/2004 March 2004 9
REI Case Study Reduce Support Costs Through Increased Back-End Operational Organization. (I swear I didn’t come up with this title) AKA: Work Smarter, Not Harder. 1. Metrics. 2. Change Management. 3. Integration leads to Automation. 10/7/2004 March 2004 10
REI Case Study Metrics n. Step 1: Determine what measurements you want to use with the new system. n. Step 2: Start your measurement immediately to create historic records. n. Step 3: Continue to review your numbers throughout the installation and training. n. Step 4: Report your progress to the whole company. 10/7/2004 March 2004 11
REI Case Study Implement Change Management sooner than later. n Track ALL changes. n Yes, you even have to track those changes too! n The power of change management to reduce the impact to your customer and eliminate the cost of duplicate efforts is the single most powerful piece of information here today. It is also to most difficult to implement. 10/7/2004 March 2004 12
REI Case Study Integration leads to Automation Examples: Automated Password Reset led to Automated Account Provisioning Remedy email service became fully automated ticket generation when tied to server monitoring tools. 10/7/2004 March 2004 13
REI Case Study Give Customers the ability to provide ongoing feedback through surveys for improved business processes. 1. Automatic surveys tied to the call tracking system allows support staff to proactively respond to the customer’s needs. 2. You quickly identify and eliminate repetitive issues. 3. You gain a clear understanding of where to focus your efforts by comparing perceived hot spots with statistical data. 10/7/2004 March 2004 14
REI Case Study Summary n. Your Support Structure owns the product. n. Have a fully developed plan in place before you put any product into action. n. Use the tools to integrate the efforts of the IS division. n. Listen to your customers and report your work. It all ties to ITIL (See George Spalding’s ITIL presentation today at 2: 30) 10/7/2004 March 2004 15
REI Case Study ? (Questions) 10/7/2004 March 2004 16
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