REGION IV ENTERPRISE WIDE BLANKET PURCHASE AGREEMENTS (BPA) WITH PRIVATE SECTOR NATIONAL LOGISTICS COORDINATION FORUM March 27, 2008 ANNETTE R. WRIGHT-RIV CONTRACTING OFFICER Annette R. Wright March 27, 2008
AGENDA q BACKGROUND INFORMATION q ENTERPRISE WIDE BLANKET PURCHASE AGREEMENTS (BPA) WITH PRIVATE SECTOR q CLOSING REMARKS q QUESTIONS AND COMMENTS Annette R. Wright March 27, 2008
BACKGROUND q Region IV Purchase Card Internal Audit Review q Audit Region IV Key Internal Controls for managing Government Purchase Card Program q Cardholders invoices obtained written authorization q Independent receipt and acceptance of goods and services q Split purchase requirements, routine commodity purchases and utilizing preferred vendors q Statutory Requirements and Legislative Mandates Compliances q Findings q Rating Methodology (Key Internal Controls) q Blue-Exceptional, Green-Acceptable, Yellow-Caution, Red-On Fire q Results of data samplings for Key Internal Controls q Lack of written authorization -100% q Independent receipts and Acceptance-100% q Split purchases and Routine Commodity Purchases-98% q Non-Compliant to Statutory Laws 90% Annette R. Wright March 27, 2008
BACKGROUND cont. q Recommendations q Establish Nine (9) Regional Enterprise-Wide Blanket Purchase Agreements (BPA's) With Private Sector Engagement for Routine P-Card Commodities q Office Products, IT Supplies, Copier/Copier Services q Common contracting vehicles that can be leveraged by users in the Region (GSA Advantage/DHS SSI BPA's Vendors) q Online automation of sales receipts, order acknowledgment, and receipt of shipments (Acceptance of BPA and P-card) q BPA items are Trade Agreements Act (TAA) Compliant 19 U. S. C. , JWOD, NIB/NISH q Cost Effective Pricing and Customer Focused Delivery - within 24 hours or same day q National and Regional Footprint of branch locations and distribution points in 48 States (including Puerto Rico and Virgin Islands) q Standard Pricing, Negotiated Terms and Conditions Annette R. Wright March 27, 2008
NEGOTIATED BPA's TERMS q Order and Account Management q Order fulfillment same day or next day delivery q Staging of “Disaster Starter Kits” for high usage items for rapid shipments at no cost to FEMA q Business Reviews to include sales statistics, performance measurements, billing and Independent Business Reviews q Online Ordering (web portal) and document reports to include sales slips, invoices, receipts, order acknowledgement, fill rate, order authorization and shipment notification q Acceptance of p-card or purchase order q Assigned/Designated Account Manager and branch locations in the Southeast Region Annette R. Wright March 27, 2008
NEGOTIATED BPA's TERMS Cont. q PRICING q Extend same aggressive pricing negotiated with DHS existing Enterprise Wide Agreements q Standard GSA pricing plus additional 10% to 30% discount on over 10, 000 items q Additional tiered discounts by increased order size (Online orders only) q DISCOUNTS q q q $150 to $274 = 2% discount $274 to $499 = 3% additional discounts $500 to $999 = 4% additional discounts $2, 0000 or greater = 6% additional discounts 40% discount for in-store purchases Annette R. Wright March 27, 2008
NEGOTIATED BPA's TERMS Cont. q STATUORY COMPLIANCE WITH PROCUREMENT LAWS q Guarantee compliance with JWOD Act, Trade Agreement Act, DOD Emall, GSA Advantage, and Non Compliant Product q Social - Economic Programs to develop minority, women and Small Business Segments q Local Community Recovery Act of 2006 (Pending FAR Case 2006 -014) Annette R. Wright March 27, 2008
DHS ENTERPRISE WIDE AGREEMENT BPA’s (REGIONAL) Annette R. Wright March 27, 2008
Annette R. Wright March 27, 2008
SUCCESS STORY CORPORATE EXPRESS BPA for OFFICE PRODUCTS q DR-1745 -TN q Tax payer Expense = $23, 871. 00 q Fill Rate q q Overall Fill Rate 93. 20% Contract and Non Contract Fill Rate 95. 29% CEXP Catalog Item Fill Rate 96. 97% Catalog Item Fill Rate 100% q Top four (4) Commodities Spend Analysis Annette R. Wright March 27, 2008
PRICE COMPARISON OPEN MARKET v. s. CONTRACT NSN/ ITEM NO. ITEM HEWC 9352 AN HP 22 Memory Card, 1 GB, SD VER 94964 CE 4 Website OPEN MARKET GSA E-BUY PRICING 36 ea Unit Cost: $15. 88 Unit Cost: $29. 99 Unit Cost: $ 17. 45 30 ea Unit Cost: $23. 56 Unit Cost: $46. 99 Unit Cost: $23. 83 Hand Sanitizer GOJ 960624 (3) oz size 192 ea Unit Cost: $2. 24 Unit Cost: $3. 99 Unit Cost: $3. 59 Wastebasket 48 ea Unit Cost: $9. 21 Unit Cost: $14. 99 Unit Cost: $9. 61 RUB 29560 QTY Annette R. Wright March 27, 2008
DISASTER COMPARISON OFFICE PRODUCTS Disaster Location Dollars expended for Office Products BPA and P-card Open Market P-card (No existing Contract) 1686 Alabama $60, 000. 00 N Y 1687 Georgia $39, 000. 00 N Y 1745 Tennessee $23, 871. 00 Y N 1746 Kentucky $40, 000. 00 N Y Annette R. Wright March 27, 2008
CLOSING REMARKS- Annette R. Wright March 27, 2008
QUESTIONS AND ANSWERS Annette R. Wright March 27, 2008
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