Region 8 Bridge Replacements (Westchester County) PIN 8 BOW. 0 F, Contract No. D 900036 Draft Request for Proposals Informational Meeting December 13, 2016 1
Region 8 Bridge Replacements (Westchester County) Design-Build Project (PIN 8 BOW. 0 F; D 900036) Agenda Project Overview Department’s Goals & Project Requirements Scope of Work and WZTC Status of ROW and Utilities General Contract Information Alternative Technical Concepts Procurement Schedule One-on-One Meetings RFP Content Quality Control & Quality Assurance Evaluation and Selection Additional Information and Submission Guidelines Questions and Answers 2
Region 8 Bridge Replacements (Westchester County) Design-Build Project (PIN 8 BOW. 0 F; D 900036) 3 Location The project involves Design-Build services for three bridge replacements in Westchester County Ü Two Bridges located in the town of Greenburgh and the third bridge is connecting the village of Pelham to the City of Mt Vernon Ü Town of Greenburgh Bridges Village of Pelham Bridge/City of Mt Vernon
Region 8 Bridge Replacements (Westchester County) Design-Build Project (PIN 8 BOW. 0 F; D 900036) 4 Town of Greenburgh Bridges: BIN Carried 5500739 NYS Rte 987 D 5500719 Crossed Sawmill River Spans Existing Bridge Length 1 33 ft 1 37 ft Bridge Roadway Width 83. 7 ft 65. 5 ft Existing Type of Bridge Concrete Tee Beam Concrete Arch Full replacement is needed because of hydraulic vulnerability, roadway flooding and potential scour which could lead to the failure of these bridges
Region 8 Bridge Replacements (Westchester County) Design-Build Project (PIN 8 BOW. 0 F; D 900036) 5 Village of Pelham / City of Mt Vernon Bridge: BIN 5500050 Carried Crossed Spans Existing Bridge Roadway Length Width East 3 rd Hutchinson 2 112 ft 60. 3 ft Street River & Parkway Existing Type of Bridge Concrete Tee Beam Full replacement is needed due to: Ø Hydraulic vulnerability, roadway flooding and potential scour which could lead to the failure of the bridge ØExisting bridge restricts the HRP to an elevation that floods during a 5 year storm event and a vertical clearance less than 11 feet over the parkway
Region 8 Bridge Replacements (Westchester County) Design-Build Project (PIN 8 BOW. 0 F; D 900036) Goals Ü Provide solutions that prevent/reduce flooding frequencies within the project limits that compromise the public’s ability to use the State’s infrastructure. Ensure the safety of the traveling public; Ü Deliver the Project safely, on schedule and within budget. Ü Ü Ensure coordination with utility owners, third parties, the surrounding residential community, Project stakeholders and any adjacent construction projects. Ü Ensure the Project is compliant with the project’s environmental commitments and conditions. 6
Region 8 Bridge Replacements (Westchester County) Design-Build Project (PIN 8 BOW. 0 F; D 900036) Goals (continued) Ü Maximize the impact of the public investment project by: q Providing cost-effective solutions that maximizes value over the lifespan of the PROJECT; q Sequencing construction to minimize effects on vehicular traffic operations; q Reducing future maintenance requirements; q Minimizing effects on residential neighborhoods and business communities; and q Minimizing impacts on the environment. Ü Provide best value to the Department. 7
Region 8 Bridge Replacements (Westchester County) Design-Build Project (PIN 8 BOW. 0 F; D 900036) Goals (continued) Ü For BIN 5500050 (East 3 rd St over HR & HRP): q The Department’s objective is to replace this structure with a new structure that will meet the hydraulic requirements of the site while accommodating future expansion of the HRP to 6 lanes of through traffic with a standard acceleration lane from Wolf’s lane to the HRPnorthbound q In addition, the structure shall accommodate the rising of the HRP travel lanes above the riverine Q 25 flood elevation and a minimum 14 feet vertical clearance 8
Region 8 Bridge Replacements (Westchester County) Design-Build Project (PIN 8 BOW. 0 F; D 900036) Goals (continued) Ü For BIN 5500719 and BIN 5500739 (NYS Rte. 987 D over Saw Mill River): q The Department’s primary goal is to raise the Saw Mill River Parkway above the Q 100 flood elevation 9
Region 8 Bridge Replacements (Westchester County) Design-Build Project (PIN 8 BOW. 0 F; D 900036) General Scope of Work BIN 5500050 East 3 rd Street over HRP 10
Region 8 Bridge Replacements (Westchester County) Design-Build Project (PIN 8 BOW. 0 F; D 900036) General Scope of Work BIN 5500050 East 3 rd Street over HRP Ü Removal of the existing substructure and superstructure. Ü Replacement of the existing bridge; including new foundations, substructure, superstructure and approach slabs. Ü Reconstruct the Hutchinson River Parkway above the Q 25 flood elevation Ü Reconstruct the Hutchinson River Parkway ramps as necessary to tie in to the reconstructed parkway elevations. 11
Region 8 Bridge Replacements (Westchester County) Design-Build Project (PIN 8 BOW. 0 F; D 900036) General Scope of Work BIN 5500050 East 3 rd Street over HRP Ü Reconstruct the East 3 rd street approaches and any local streets and intersections as necessary to tie into the newly reconstructed bridge elevations. construction stages Ü Develop WZTC plan for the site. Ü Remediate and dispose of all asbestos containing materials. Ü Complete and/or coordinate all utility work outlined in Part 4. Ü Coordinate with the local community and municipalities to inform them of all potential impacts and mitigations during various construction stages. 12
Region 8 Bridge Replacements (Westchester County) Design-Build Project (PIN 8 BOW. 0 F; D 900036) General Scope of Work BIN 55000719, BIN 550073 SMRP over SMR 13
Region 8 Bridge Replacements (Westchester County) Design-Build Project (PIN 8 BOW. 0 F; D 900036) General Scope of Work BIN 55000719, BIN 550073 SMRP over SMR Ü Remove the existing substructures and superstructures; Ü Reconstruct the Saw Mill River Parkway above the Q 100 flood elevation Ü Reconstruct the NYS Thruway Northbound Exit Ramp to meet the reconstructed Saw Mill River Parkway. Ü Develop WZTC plan for the site. Ü Remediate and disposal of all asbestos containing materials Ü Complete and/or coordinate all utility work outlined in Part 4. 14
Region 8 Bridge Replacements (Westchester County) Design-Build Project (PIN 8 BOW. 0 F; D 900036) Work Zone Traffic Control BIN 5500050 East 3 rd Street over HRP 15
Region 8 Bridge Replacements (Westchester County) Design-Build Project (PIN 8 BOW. 0 F; D 900036) Work Zone Traffic Control BIN 5500050 East 3 rd Street Ü Design Builder shall implement Work Zone Traffic Control and Closures Restrictions in accordance with Section 15 of Part-3 Project Requirement. Ü A single lane of traffic shall be maintained on East 3 rd St in the eastbound direction. Offsite detour for westbound traffic has been previously vetted with local municipalities. Ü Offsite detour shall not be implemented before November 28 th, 2017. 16
Region 8 Bridge Replacements (Westchester County) Design-Build Project (PIN 8 BOW. 0 F; D 900036) East Third Street Offsite Detour for Westbound Traffic 17
Region 8 Bridge Replacements (Westchester County) Design-Build Project (PIN 8 BOW. 0 F; D 900036) Work Zone Traffic Control BIN 5500050 East 3 rd Street Ü The Design-Builder shall be responsible for reimbursing the Town of Pelham Police Department for two police officers to facilitate safe pedestrian passage during the East Third Street partial closure. Ü Pedestrian traffic shall be maintained through the Project area at all times at all locations where pedestrian access currently exists. Ü The Design-Builder shall be responsible for developing a plan to provide an ADA compliant route for pedestrians that utilize the East Third Street Bridge. 18
Region 8 Bridge Replacements (Westchester County) Design-Build Project (PIN 8 BOW. 0 F; D 900036) 19 Work Zone Traffic Control BIN 5500050 East 3 rd Street Ü Single Lane Closures will be permitted on East 3 rd Street during non-peak hours without penalty. Ü Peak Hour Restricted times are defined as: q 6: 00 AM (0600 Hrs) to 9: 00 AM (0900 Hrs), Monday through Friday q 4: 00 PM (1600 Hrs) to 7: 00 PM (1900 Hrs), Monday through Thursday q 4: 00 PM (1600 Hrs) to 11: 00 PM (2300 Hrs), Friday
Region 8 Bridge Replacements (Westchester County) Design-Build Project (PIN 8 BOW. 0 F; D 900036) 20 Work Zone Traffic Control BIN 5500050 HRP Ü Lane Closures will be permitted on the Hutchinson River Parkway during non-peak hours without penalty. Ü Peak Hours Restricted times are defined as: q 5: 00 AM (0500 Hrs) to 11: 00 PM (2300 Hrs), Monday through Friday q No Restricted Hours on non-holiday weekends Ü HRP Lane Closures shall be restricted to 320 Hours Maximum (Each Direction). Short term traffic stoppages as defined in the RFP shall not count toward the 320 Hr. restriction.
Region 8 Bridge Replacements (Westchester County) Design-Build Project (PIN 8 BOW. 0 F; D 900036) Work Zone Traffic Control BINS 5500719 and 5500739 SMRP over SMR 21
Region 8 Bridge Replacements (Westchester County) Design-Build Project (PIN 8 BOW. 0 F; D 900036) Work Zone Traffic Control BINS 5500719 and 5500739 SMRP over SMR Ü The Design-Builder shall maintain 2 lanes of traffic in the northbound direction from 2: 00 PM (1400 Hrs) to 7: 00 PM (1900 Hrs), Monday through Friday. Ü The Design-Builder shall maintain 2 lanes of traffic in the southbound direction from 6: 00 AM (0600 Hrs) to 10: 00 AM (1000 Hrs), Monday through Friday. 22
Region 8 Bridge Replacements (Westchester County) Design-Build Project (PIN 8 BOW. 0 F; D 900036) 23 Right-of-Way Ü The Department will own all Right-of-Way needed for the Project by the time of Notice to Proceed with exception to the Right-of-Way needed to construct a right turn auxiliary lane for Route 1 (Boston Rd) Southbound approach to Pelham Pkwy (map will be available by September 2017) Ü Fee Acquisition and Temporary Easements are in the process of being acquired for: BIN 5500050 – Parcel 1108 (Westchester County) BIN 5500050 – Route 1 right turn to Pelham Pkwy Ü No additional Right-of-Way acquisitions or temporary easements are anticipated to be required for this Project
Region 8 Bridge Replacements (Westchester County) Design-Build Project (PIN 8 BOW. 0 F; D 900036) Utility Coordination – Existing Utilities In accordance with Part 4 – Utility Requirements, the Design-Builder is responsible for: q Verifying utility facility locations q Identifying and resolving any conflicts not yet documented q Coordinating with utility owners for utility relocations q Providing stakeout and final layout of utility relocations q Protecting existing utilities q Cost to repair damages to utilities caused by the Design-Builder q Informing the Department of all meetings and correspondence with utility owners 24
Region 8 Bridge Replacements (Westchester County) Design-Build Project (PIN 8 BOW. 0 F; D 900036) Utility Requirements BIN 5500050 East 3 rd Street over HRP 25
Region 8 Bridge Replacements (Westchester County) Design-Build Project (PIN 8 BOW. 0 F; D 900036) Utility Inventory BIN 5500050 East 3 rd Street over HRP Verizon has underground conduits on the north and south sides of the bridge – conduit on the north side is leased by Extenet dba J. T. Ü Con. Ed (electric) has overhead lines along East 3 rd St/Boulevard and underground lines across the north side of the bridge Ü Con. Ed (gas) has a 12 inch live Gas Main on the north side of the bridge and an abandon 10 inch Gas Main on the south side Ü 26
Region 8 Bridge Replacements (Westchester County) Design-Build Project (PIN 8 BOW. 0 F; D 900036) Utility Inventory BIN 5500050 East 3 rd Street over HRP Ü SUEZ has a 12 inch Water Main crossing beneath Hutchinson River Parkway north of BIN 5500050 Ü Mt Vernon Department of Public Work has an 18 inch clay sewer on southbound side of the Hutchinson River Parkway and crosses East 3 rd Street at the west bridge approach. and then continue as a 24 inch clay sewer along the southbound side of the Hutchinson River Parkway. Ü Westchester Department of Environmental Facilities has a 20 inch cast iron sewer on the northbound side of Hutchinson River Parkway 27
Region 8 Bridge Replacements (Westchester County) Design-Build Project (PIN 8 BOW. 0 F; D 900036) Utility Relocations to be Performed by Others BIN 5500050 East 3 rd Street over HRP Ü Telecommunication q Verizon shall be responsible for abandoning their lines crossing BIN 5500050 and installing new lines in the temporary and the permanent conduits installed by the Design-Builder. q The approximate time frame required by Verizon after installation of conduits by the Design-Builder is 4 weeks for design and 4 weeks for construction per move. 28
Region 8 Bridge Replacements (Westchester County) Design-Build Project (PIN 8 BOW. 0 F; D 900036) Utility Relocations to be Performed by Others BIN 5500050 - East 3 rd Street over HRP Ü Telecommunication q Extenet dba J. T. shall be responsible for the relocation of their existing overhead lines and vacating Con. Ed pole within 2 weeks after Con. Ed completes their work. q Extenet dba J. T. shall also be responsible for abandoning their lines crossing BIN 5500050 and installing new lines in the temporary or permanent conduits installed by the Design. Builder. The approximate time frame for construction for this work is 2 weeks per move 29
Region 8 Bridge Replacements (Westchester County) Design-Build Project (PIN 8 BOW. 0 F; D 900036) Utility Relocations to be Performed by Others BIN 5500050 - East 3 rd Street over HRP Ü Electric q Con. Ed shall be responsible for abandoning their conduits crossing BIN 5500050 and installing new lines in the temporary or permanent conduits installed by the Design. Builder, q Con. Ed will start this work after September 15 th and the time frame required is 10 weeks per move after the Design -Builder completes the installation of conduits. q Con. Ed shall be responsible for supplying manholes, conduits, fittings and abandoning their 3 utility poles on East 3 rd St/Boulevard between Hutchinson Ave and Carol Ave before the Notice to Proceed is issued. 30
Region 8 Bridge Replacements (Westchester County) Design-Build Project (PIN 8 BOW. 0 F; D 900036) Utility Relocations to be Performed by Others BIN 5500050 - East 3 rd Street over HRP Ü Natural Gas q Con. Ed shall be responsible for supplying the gas main, fittings, testing requirements, tie-ins and all live gas mains work during the temporary and final relocation q Con. Ed shall be given 120 days after the Design Builder’s design is completed to update their gas mains between the tie-in points (Hutchinson Ave and Carol Ave intersections). This work will be completed exclusively by Con. Ed forces. During this period, the Design Builder and Con. Ed should coordinate construction activities as both will be working at the same time. 31
Region 8 Bridge Replacements (Westchester County) Design-Build Project (PIN 8 BOW. 0 F; D 900036) Utility Relocations to be Performed by Design-Builder BIN 5500050 - East 3 rd Street over HRP Ü Verizon (Telecommunications) q The Design-Builder responsible for the materials and installation of 4 – 4 inch diameter conduits to house the relocated cables within the exiting bridge or on and off a temporary bridge and 9 – 4 inch diameter conduits on the replacement bridge and continuing a long East 3 rd St. between Hutchinson Ave and Warrick Ave in Mt Vernon. q The Design-Builder shall be responsible for the removal of existing conduits, manhole and excavating all necessary trenches and backfilling and for supporting hardware for attachment to any temporary bridge. 32
Region 8 Bridge Replacements (Westchester County) Design-Build Project (PIN 8 BOW. 0 F; D 900036) Utility Relocations to be Performed by Design-Builder BIN 5500050 - East 3 rd Street over HRP Ü Extenet (Telecommunications) q The Design-Builder responsible for the materials and installation of a 4 inch diameter conduits to house the relocated cables within the exiting bridge or on and off a temporary bridge q The Design-Builder shall be responsible for the removal of existing conduits, manhole and excavating all necessary trenches and backfilling and for supporting hardware for attachment to any temporary bridge 33
Region 8 Bridge Replacements (Westchester County) Design-Build Project (PIN 8 BOW. 0 F; D 900036) Utility Relocations to be Performed by Design-Builder BIN 5500050 - East 3 rd Street over HRP Ü Con. Ed (Electric) q The Design-Builder shall be responsible for installing the entire new conduit system to house the relocated electric system within the existing bridge or on and off a temporary bridge and on the replacement bridge as identified by Con. Ed. q The Design-Builder shall be responsible for excavating all necessary trenches and backfilling for temporary and final installation of the conduits and for supporting hardware for attachment to any temporary or permanent bridge including hanger system as identified by Con. Ed. 34
Region 8 Bridge Replacements (Westchester County) Design-Build Project (PIN 8 BOW. 0 F; D 900036) 35 Utility Relocations to be Performed by Design-Builder BIN 5500050 - East 3 rd Street over HRP Ü Con. Ed (Natural Gas) q The Design-Builder shall be responsible for installing a 12 inch gas main for the temporary relocation and a 16 inch gas main on the replacement structure including pressure testing and X-raying to the tie-in points. q The Design-Builder shall be responsible for excavating access pits required for testing exiting gas mains and removal and disposal of the abandoned mains. q The Design-Builder shall be responsible for excavating all necessary trenches and backfilling and furnishing hangers and supporting hardware for bridge attachment.
Region 8 Bridge Replacements (Westchester County) Design-Build Project (PIN 8 BOW. 0 F; D 900036) Utility Relocations to be Performed by Design-Builder BIN 5500050 - East 3 rd Street over HRP Ü Sanitary Sewer q The Design-Builder shall be responsible for any modification or relocation of sanitary sewers owned by Westchester County Department of Environmental Facilities or Mt Vernon Department of Public Work. Ü Water q The Design-Builder shall be responsible for any modification or relocation to SUEZ water main. Ü Modifications and relocations shall meet the requirements of the owner. 36
Region 8 Bridge Replacements (Westchester County) Design-Build Project (PIN 8 BOW. 0 F; D 900036) Utility Requirements BINS 5500719 and 5500739 SMRP over SMR 37
Region 8 Bridge Replacements (Westchester County) Design-Build Project (PIN 8 BOW. 0 F; D 900036) Utility Inventory - SMRP over SMR BINS 5500719 and 5500739 Ü AT&T has abandoned cables along northbound side of SMRP Ü Tennessee Gas has a 24 inch gas pipeline on the northbound side of the SMRP. Tennessee Gas has a permanent easement for the width of their pipeline and a distance of 2 feet on each side of their pipeline. They also have a permanent easement for work area for the width of the pipeline and a distance of 25 feet on each side their pipe. Ü Westchester County Department of Environmental Facilities has a 66 inch concrete sewer pipe on the northbound side of the SMRP. 38
Region 8 Bridge Replacements (Westchester County) Design-Build Project (PIN 8 BOW. 0 F; D 900036) Utility Relocations - SMRP over SMR to be Performed by Others BIN 55000719 & BIN 5500739 Ü There are no anticipated utility relocations required by others for BIN 55000719 & BIN 5500739 Saw Mill River Parkway Site at this time 39
Region 8 Bridge Replacements (Westchester County) Design-Build Project (PIN 8 BOW. 0 F; D 900036) Utility Relocations to be Performed by the Design-Builder BIN 55000719 & BIN 5500739 There are no anticipated utility relocations required by the Design-Builder for BIN 55000719 & BIN 5500739 Saw Mill River Parkway Site at this time Ü The Design-Builder shall be responsible for any relocations. Ü Relocations shall meet the requirements of the owner. Ü 40
Region 8 Bridge Replacements (Westchester County) Design-Build Project (PIN 8 BOW. 0 F; D 900036) General Contract Information 41
Region 8 Bridge Replacements (Westchester County) Design-Build Project (PIN 8 BOW. 0 F; D 900036) General Contract Information Lump Sum Design-Build Contract Best Value Selection Process (50% Price, 50% Quality) Project Completion Date shall be the earlier of: April 10, 2019 or The number of days past NTP proposed by the successful Proposer on Form SCD (ITP Appendix E) East 3 rd St Bridge and Hutchinson River Parkway sites shall be completed no later than August 15, 2018 The Department has determined, through a due diligence study, that there is a public benefit to implementing a Project Labor Agreement for this project. The Department is in the process of preparing an Agreement and obtaining signatures from the appropriate trade unions. Escrow Submission of Bid Documents for Successful Proposer 42
Region 8 Bridge Replacements (Westchester County) Design-Build Project (PIN 8 BOW. 0 F; D 900036) 43 General Contract Information Liquidated Damages will be assessed for: Failure to achieve Project Completion by the Project Completion Date (as determined by the number of calendar days after NTP indicated in Table SCD-1 on Form SCD); and/or Failure to achieve Duration Calendar Days (as determined by the number of days indicated in Table SCD-2 on Form SCD); and/or Failure to achieve Site Work Completion Dates (as defined in Part 3 and Special Provision 6); and/or Exceedance of Lane Closure Periods (as defined in Part 3 and Special Provision 6); and/or Exceedance of Direction Lane Closure allowance (as defined in Part 3 and Special Provision 6).
Region 8 Bridge Replacements (Westchester County) Design-Build Project (PIN 8 BOW. 0 F; D 900036) General Contract Information Early Completion Bonuses will be paid if: Project Completion is achieved earlier than the Project Completion Date (as determined by Special Provision 6 and the number of calendar days after NTP indicated in Table SCD-1 on Form SCD); and/or All traffic is permanently transferred to its final configuration in less time than indicated under Duration Calendar Days (as determined by Special Provision 6 and the number of days indicated in Table SCD-2 on Form SCD); and/or The Design-Builder does not consume full Direction Lane Closure allowance (as defined in Part 3 and Special Provision 6). 44
Region 8 Bridge Replacements (Westchester County) Design-Build Project (PIN 8 BOW. 0 F; D 900036) General Contract Information Ü There is a Schedule of Prices and a Work Payment Schedule provided in the RFP. q Schedule of Prices (Form SP) Construction Work (3 Items) Design Services Construction Inspection Services Quality Control Services (Material Testing) Force Account Work ($1, 750, 000) Site Mobilization - % of Construction + Force Account (4% max) q Work Payment Schedule (Form WPS) Breakdown of Construction Work Items Input by Proposer (100% max) 45
Region 8 Bridge Replacements (Westchester County) Design-Build Project (PIN 8 BOW. 0 F; D 900036) Contract Information Ü Ü Ü Stipend to Unsuccessful Proposers (50% of Qualified Costs, $190 K max. ) Must satisfy criteria in ITP General Instructions: q Pass all Pass/Fail Factors q Achieve at least 60 points on Quality Factors q Proposal must be competitive and reasonable q Proposal was not selected by the Department as providing the Best Value There is a Buy America Clause There is an Iran Divestment Act Clause There is a DBE Participation Goal of 11% Environmental and construction related permits by Design-Builder 46
Region 8 Bridge Replacements (Westchester County) Design-Build Project (PIN 8 BOW. 0 F; D 900036) ATCs Ü Alternative Technical Concepts (ATCs) are proposals from the Proposers to design and construct the Project in a manner that is different from the Contract Requirements and which: q are submitted to the Department for review, consideration and approval prior to Proposal submittal; q have significant savings in time, and/or reduction of traffic impacts, and/or community disruption, and/or project costs, and/or environmental impacts, and/or other beneficial impacts to Project parameters; and q offer, in the Department’s judgment, an equal or superior Project. 47
Region 8 Bridge Replacements (Westchester County) Design-Build Project (PIN 8 BOW. 0 F; D 900036) ATCs Ü Proposers may submit on a confidential basis any number of ATCs for the Department’s approval using Form ATC. Ü The proposed end product of each ATC must, in the Department’s judgment, be equal to or better than the Work product described in the Contract Documents. Ü The Department may provide ‘Conditional Approval’ of an ATC. Ü The Design-Builder is solely responsible for obtaining approvals from any local municipality, public agency or permit issuing agency for ATC concepts which would affect their facilities, operations or issued permit. 48
Region 8 Bridge Replacements (Westchester County) Design-Build Project (PIN 8 BOW. 0 F; D 900036) 49 Anticipated Procurement Schedule Activity Due Date Draft RFP Informational Meeting December 13, 2016 Final RFP to Shortlisted Firms December 23, 2016 Date Proposers may start submitting ATCs for review Proposal period one-on-one meetings with all Proposers, specific dates to be determined. Final date for Proposers to submit ATC’s for review January 3, 2017 January 11, 2017 to February 1, 2017 February 6, 2017 Final date for requests for changes to Proposer’s organization and personnel February 8, 2017 Final date for Department’s responses to ATCs submitted for review February 13, 2017 Final date for receipt of Proposer questions February 15, 2017 Final Date for proposers to respond to conditional approval of ATC’s February 21, 2017 Issue Date for Final Addendum and/or answers to Proposer questions February 28, 2017 Proposal Due Post Proposal meetings (if required) Selection of Best Value March 8, 2017 TBD Early April, 2017 Contract Award End May, 2017 Notice to Proceed End May, 2017
Region 8 Bridge Replacements (Westchester County) Design-Build Project (PIN 8 BOW. 0 F; D 900036) 50 One-On-One Meetings Ü If One-On-One Meetings are held, at least one meeting will be offered to each Proposer. Ü The Department reserves the right to disclose to all Proposers any issues raised during the meetings that may materially affect the project. Ü The Department will not disclose information pertaining to an individual Proposer’s technical concepts, proposal or ATCs. Ü Additional One-on-One Meetings may be held if required to review ATCs, or if the Department believes it is warranted.
Region 8 Bridge Replacements (Westchester County) Design-Build Project (PIN 8 BOW. 0 F; D 900036) Request For Proposals (RFP) Documents Ü RFP Documents: q Instructions to Proposers q Part 1: D-B Agreement q Part 2: General Provisions, Section DB 100 and Appendices q Part 3: Project Requirements (Scope of Work) q Part 4: Utility Requirements q Part 5: Special Provisions q Part 6: RFP Plans (Directive and Indicative) q Part 7: Engineering Data q Part 8: Special Specifications (Including New DB Specifications) q Part 9: The Design-Builder’s Proposal q Part 10: RFP Addenda (If Any) Ü Reference Documents: On Department’s website (Not Part of the Contract Documents) 51
Region 8 Bridge Replacements (Westchester County) Design-Build Project (PIN 8 BOW. 0 F; D 900036) Request For Proposals (RFP) Documents RFP Documents: Instructions to Proposers • General Instructions • Appendix A – Project Information • Appendix B – Administrative Submittal Requirements • Appendix C – Technical Submittal Requirements • Appendix D – Price Proposal Submittal Requirements • Appendix E – Forms • Appendix F – Conflicts of Interest Policy • Appendix G – Abbreviations and Definitions 52
Region 8 Bridge Replacements (Westchester County) Design-Build Project (PIN 8 BOW. 0 F; D 900036) 53 Quality Control (QC) Ü Ü Ü Ü Quality Control is the Design-Builder’s responsibility. The Design-Builder shall appoint a QC Manager responsible for QC Plans for both Design and Construction. Design QC shall be the Design-Builder’s responsibility and shall be performed in accordance with the QC Plan. The QC Plan is a living document and will be further developed and updated throughout the Project, as described in RFP Part 2. Construction Inspection shall be performed by an Independent Engineering Firm (hired by the Design-Builder). Materials Testing shall be performed by an Independent Materials Testing Firm or Laboratory (hired by the Design-Builder). Offsite Plant Quality Control will be performed by the Department.
Region 8 Bridge Replacements (Westchester County) Design-Build Project (PIN 8 BOW. 0 F; D 900036) Quality Assurance (QA) Ü Ü Ü Design and Construction Quality Assurance is the Department’s responsibility. The Department may perform QA on any of the Design-Builder’s design and construction activities. The Department will establish and maintain its own staff, or utilize an independent consultant, to perform QA of the Design-Builder’s design and construction work. Offsite plant Quality Assurance will be performed by the Department. RFP Part 2 describes in detail the Department’s QA role for the Project. 54
Region 8 Bridge Replacements (Westchester County) Design-Build Project (PIN 8 BOW. 0 F; D 900036) 55 RFP Selection and Evaluation Pass/Fail Evaluation Factors Legal – Financial – Administrative – DBE Compliance - Price Proposal (Bond/Conformance) Quality Evaluation Factors (50%) Design-Build Organization and Process (25 Points) Key Personnel (15 points) Overall Design-Build Team Organization (10 points) Design-Build Approach to the Project (45 points) Project Understanding (5 points) Design Solutions (25 points) 3 rd Street Bridge Aesthetic Design & Solution (5 points) Construction Approach (Means and Methods) (10 points) Schedule (30 points) CPM Schedule with Gantt Chart (10 points) Project Completion / Duration Calendar Days (20 points) Price (50%) Design-Builder must obtain a minimum score of 60 points on Quality Evaluation Factors
Region 8 Bridge Replacements (Westchester County) Design-Build Project (PIN 8 BOW. 0 F; D 900036) ITP Appendix A – Revised Requirements Quality Evaluation Factors, Subfactors and Weighting Ü Design-Build Organization and Process q Key Personnel q Over-all Design-Build Team Organization Ü Design-Build Approach to the Project q Project Understanding q Design Solutions q 3 rd Street Bridge Aesthetic Design and Solution q Construction Approach (Means & Methods) 56
Region 8 Bridge Replacements (Westchester County) Design-Build Project (PIN 8 BOW. 0 F; D 900036) ITP Appendix A – Revised Requirements Quality Evaluation Factors, Subfactors and Weighting Ü Schedule q CPM Schedule with Gantt Chart; q Project Completion / Duration Calendar Days (Form SCD) 57
Region 8 Bridge Replacements (Westchester County) Design-Build Project (PIN 8 BOW. 0 F; D 900036) ITP Appendix A – Revised Requirements Quality Evaluations and Proposal Format Compliance: Proposers shall comply with all formatting requirements stated in the ITP in Appendices A, B, C, and D, including page size, section length, and font size. In addition, all Proposers shall comply with the following format requirements: Ü The inside and outside surfaces of all binders, and both sides of all dividers, shall be solid and shall contain only text; no pictures, renderings or graphics shall be included. Ü All narrative pages, Initial Management Plan components and forms shall contain text only and shall contain no pictures, renderings or graphics. 58
Region 8 Bridge Replacements (Westchester County) Design-Build Project (PIN 8 BOW. 0 F; D 900036) ITP Appendix A – Revised Requirements Ü Photographs, visualizations, and/or renderings, if requested in the ITP, shall not contain any text. Ü All drawings submitted as part of the Proposal shall include no narratives or text other than notes or call-outs which would typically be included on design drawings. Ü External web links are not to included anywhere in the Proposal. Ü Failure by a Proposer to follow the formatting requirements stated in the ITP will result in the particular page(s) being deleted from the Proposal before technical evaluation. A Proposal may receive a lower score as a result of any pages removed. 59
Region 8 Bridge Replacements (Westchester County) Design-Build Project (PIN 8 BOW. 0 F; D 900036) ITP Appendix C – Revised Requirements Design-Builder’s Organization and Process Ü Key Personnel Ü Overall Design-Build Team Organization q Design-Build Team Organization Plan & Chart q Design-Build Team Communication Protocol q Design-Build Quality Control Plan 60
Region 8 Bridge Replacements (Westchester County) Design-Build Project (PIN 8 BOW. 0 F; D 900036) ITP Appendix C – Revised Requirements Design-Build Approach to the Project Ü Project Understanding q Identify and discuss three (3) critical risks for this Project, focusing on what the Proposer’s team considers the most relevant and critical to the success of this Project in order to achieve the Project goals. Ü Design Solutions Ü 3 rd Street Bridge Aesthetic Design and Solution Ü Construction Approach (Means & Methods) 61
Region 8 Bridge Replacements (Westchester County) Design-Build Project (PIN 8 BOW. 0 F; D 900036) 62 Additional Information – Submission Guidelines Ü Submit ALL Forms required: q Do not alter any Form unless indicated on the Form. q Do not add any appendices or attachments to the Forms. q Do not include photographs or illustrations unless specifically indicated. q Do not submit the following with Proposal: Form SA (Stipend Agreement) => 20 Days after Proposal Due Date Form BDEA (Bid Document Escrow Agreement) PAB (Payment Bond (Labor and Material Bond)) PEB (Performance Bond (Faithful Performance Bond))
Region 8 Bridge Replacements (Westchester County) Design-Build Project (PIN 8 BOW. 0 F; D 900036) Additional Information Responses to Proposer Questions will be posted on the Department’s Project Web Site. Reference Documents are Posted on the Department’s Project Web Site: https: //www. dot. ny. gov/main/business-center/designbuildproject 36 Reference Documents include: Final Design Approval Reports Bridge Inspection Reports Record Plans of Roadways and Structures within the Project Limits Subsurface Exploration Boring Logs Potentially others (To be Determined) 63
Region 8 Bridge Replacements (Westchester County) Design-Build Project (PIN 8 BOW. 0 F; D 900036) Rules of Contact Patricia Kappeller Attention: Region 8 Bridge Replacements (Westchester Co. ) Design Build Project Office of Contract Management New York State Department of Transportation 50 Wolf Road, 6 th Floor Albany, New York 12232 Patricia. Kappeller@dot. ny. gov 64
Region 8 Bridge Replacements (Westchester County) Design-Build Project (PIN 8 BOW. 0 F; D 900036) Questions ? 65
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