REAL ID Update EVVE Nationwide Update Rose Trasatti

REAL ID Update EVVE Nationwide Update Rose Trasatti Heim NAPHSIS EVVE Project Manager 2011 Annual Region 1 Conference July 20, 2011

Who is NAPHSIS? National Association for Public Health Statistics and Information Systems § Formed in 1933 § Association of state health statistics and vital records agencies in 57 jurisdictions § Mission: Provide national leadership and advocacy on behalf of its members to ensure the quality, security, confidentiality and utility of vital records and health statistics, as well as their integral role within health information systems, for monitoring and improving public health. §

What is EVVE? Electronic Verification of Vital Events § Remote message based query system for birth and death records § Authorized users have a single interface to generate a query to any participating vital records agency throughout the country • Verifications • Certifications §

What are the Benefits of EVVE? § § § § Protects against potential fraudulent activities Improves customer service by facilitating rapid access to accurate and verifiable vital record data Supports the future of business between the vital records offices and EVVE users Safeguards the confidentiality of data Offers a secure mechanism for communication between agencies and vital records offices Integrates easily with current legacy systems User friendly internet-based interface also available

EVVE Query Process 3 a. BC Query Request (UNI) 3 b. BC Query Request (XML) AAMVA Gateway 8 b. BC Query Response (UNI) 8 a. BC Query Response (XML) EVVE HUB 3. BC Query Request 8. BC Query Response 1. 2. Clerk/Applicant processes application • Clerk/applicant enters application info Enrollment Applicant with a • Clerk /applicant enters birth information Birth Certificate - EVVE-ui (EVVE verification query) - Within legacy application 4. BC Query Request 7. EVVE query response (match or no-match) VR SERVER EVVE-SI Module Log File 6. SQL results 5. SQL query statements VR EVVE Data Base Vital Records Agency No-Match Analysis

Birth Query Verification Request § Required Fields • • • § First Name Last Name Date of Birth Jurisdiction of Birth Date Filed or File Number Optional Fields • Middle Name • Generational ID • Date Filed or File Number

EVVE Query Logic Queries for an exact match § If no exact match then EVVE executes alternate queries § Return Codes • Match § • Will indicate person deceased if birth record marked • No-Match on one required field • Provides helpful hint • No-Match on more than one required field • Multiple Matches • Other (time out, no data for that year, etc. )

DHS Funding § § § NAPHSIS received monies to implement EVVE nationwide Funding available through June 2012 EVVE system enhancements/upgrades Independent certification and accreditation of EVVE system Implement EVVE in 57 jurisdictions Procured Data Analysis Tool

EVVE System Enhancements/ Upgrades § § § § Rolled out EVVE 2. 0 in October 2010 Incorporates National Pricing Model Improved management, performance, and audit reporting Built-in e-mail alerts and notifications Enhanced user, agency, jurisdiction management features Roles based menu privileges Supports batch processing, broadcast queries Separate backup hosting site for EVVE hub

Certification and Accreditation § § § Independent C&A process NIST 800 -53 Moderate Level Security Requirements Developed 17 required security policies and procedures On-site security reviews of EVVE main and back-up hosting facilities and infrastructure EVVE code review Certification valid for three years

EVVE Implementation – June 2011 Alaska Washington Montana North Dakota Maine Minnesota Oregon VT New York City Wisconsin Idaho South Dakota New York Michigan Wyoming Nebraska Iowa NJ Indiana Ohio DE Illinois MD WV Colorado Kansas California MA CT Pennsylvania Nevada Utah NH Missouri Virginia Kentucky DC N. Carolina Arizona Northern Mariana Islands New Mexico Oklahoma Tennessee Arkansas S. Carolina MS Guam Texas Alabama Georgia LA Hawaii Florida American Samoa On-line with EVVE (34) Implementation in progress (6) Puerto Rico U. S. Virgin Islands RI

Data Analysis Tool Completed in 22 jurisdictions to-date § EVVE birth data fields analyzed to identify potential anomalies that may impact EVVE match rates § What to do with results? § • Jurisdiction can evaluate necessary data cleanup efforts, plans, resources needed (staff, money) • EVVE vendor may be able to modify query configuration rules • NAPHSIS can provide additional guidance in the EVVE Desk Guide • NAPHSIS can recommend additional training to users

EVVE Desk Guide NAPHSIS created this EVVE Desk Guide to provide authorized EVVE users with helpful hints on how to query using EVVE. The information in this guide should be treated as confidential and not shared with individuals that are not authorized to use EVVE. Alabama (1930) § Birth verifications can be requested beginning with 1930. Birth certifications can be requested beginning with 1995. § Verification query requests require transmission of the state file number (SFN) § The SFN is located in the upper right hand corner of the certificate § Delayed births, amended/changed records and foreign born certificates are in the EVVE database §

EVVE Agency Users § § § Social Security Administration Department of State – Passport Services Fraud Prevention Managers Office of Personnel Management Medicaid Offices • Minnesota, Mississippi, Washington, South Dakota, Mississippi District Health Offices Army National Guard In discussions with additional user groups

EVVE/EVVER Pilot DMVs – IA, ND, SD § VRAs – IA, ND, SD, MN, MO, MT § Pilot duration – 7 years § VRA Session Match Rate (Jan 1, 2011 – May 31, 2011) § IOWA MINNESOTA MISSOURI MONTANA NORTH DAKOTA SOUTH DAKOTA 72% 92% 75% 93% 94%

Next Steps/Challenges § § § Complete installation & data analysis in remaining VRAs Work with DHS, DIVS, AAMVA to support DMV usage of EVVE Address EVVE concerns raised by DIVS Committee • VRA birth data quality • How to handle no matches • National Pricing Model • Established by EVVE Advisory Committee in 2007 (NAPHSIS, AAMVA, DHS, DOS, SSA, CMS, NCHS) • Tiered pricing based on volume • Multi-component fee model § NAPHSIS suggestions we have discussed with DIVS Committee • DMV user training for more accurate query data entry • More methodical no match process • Explore concept of potential agreements between VRAs and DMVs to reduce costs and fraudulent issuance of documents (DL/ID card, Birth Certificate)

Contact Information Rose Trasatti Heim EVVE Project Manager NAPHSIS Headquarters 962 Wayne Avenue, Suite 701 Silver Spring, MD 20910 (301) 563 -6001 rtrasatti@naphsis. org www. naphsis. org