Reading a Budget Variance Report *Use keyboard arrows to view*
Budget Variance Report l l Financial statement generated monthly from People Soft General Ledger account balances Compares monthly and fiscal year-to-date activity to department budget by revenue/expense line items
Other Reports to Complement Budget Variance l Other reports, available in Vista Plus, provide transaction level detail in support of account balances on budget variance report l l l Monthly Accounts Payable Distribution Year-to-date Accounts Payable Distribution Gross Job Distribution Telephone detail available from Pinnacle If you or your staff do not currently have access to Vista Plus or Pinnacle please complete a service request
Shows budget compared to monthly and fiscal year-to-date revenues & expenses Reconciles to Gross Distribution Report, Summary & Accruals Reconciles to Gross Distribution Report Reconciles to Monthly Accounts Payable Distribution Reconciles to Year-to-Date Accounts Payable Distribution
Shows Accounts Payable charges for current month Reconciles to Budget Variance Report
Shows Accounts Payable charges fiscal year-to-date Reconciles to Budget Variance Report
Shows detailed earnings and hours information by employee summarized by current pay, monthto-date, calendar-year-to-date and fiscal year-to-date Reconciles to Net MTD Gross and MTD Hours on Gross Job Distribution ** Summary and Accruals** section Payroll earnings codes such as regular, Total Net gross sick, gross salary personal, reflects earnings vacation sum of net gross plus benefit choices through Reflects OPT Jefferson program contribution Reconciles to Budget such as to FICA Variance Employee FICA medical 6309 and dental coverages and insurance Reconciles to Budget Variance Flex Benefits 6302
Represents current month’s earnings and Represents reversal of prior Represents net MTD Summarizes hours accrual to record expense month’s earnings and hours gross less last month-to-date from last day accrual to record expense from of accrual plus column month’s last pay period last day of the last pay period to to current month’s last day of month accrual Reconciles to M-T-D payroll earnings and hours on Gross Job Distribution Reconciles to total salaries and total faculty employee benefits on Budget Variance Report Shows detailed month 5430 -to-date earnings and 03/03/2009 hours with accruals 11: 00: 32
Questions? l If you have a question about Budget Variance activity, please contact your accounting representative in the Controller’s Office to provide assistance.
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