Purchasing Directors’ Meeting February 21, 2008
Purchasing Directors’ Meeting February 21, 2008 • • Agenda Office Depot Bureau A Bureau B MFMP Florida Accessible Electronic and Information Technology Rules Reminder About Next Meeting Date 2
Purchasing Directors’ Meeting February 21, 2008 • • Agenda Office Depot Bureau A Bureau B MFMP Florida Accessible Electronic and Information Technology Rules Reminder About Next Meeting Date 3
Office Depot Andrew Magazine & Allen Shiflett Account Managers Office Depot BSD Tallahassee Division Gil Mc. Coy CEO Magnetic Imaging Supplies 4
Magnetic Imaging Supplies “High Quality Imaging Solutions at a Reasonable Cost ” Rev. 1. 3 5
About MIS Manufacturer and distributor of remanufactured, compatible printing supplies High quality products carry a 100% satisfaction guarantee, manufactured in our ISO 9001: 2000 certified factory Established in 1994, with a 25, 000 square foot plant in Miami, FL and a Distribution Centre in Chicago, IL Offers MIS branded and private label branded products to meet customer needs Broad product line including black, color and MICR toner cartridges Diverse customer base supplied through our key partners 6
ISO 9001: 2000 Certified Plant agnetic employees are residents who are hired from local communiti 7
ISO Certifying Stipulations Certified September 2002. ISO 9001: 2000 stipulates that “quality” be quantified, qualified and documented. ISO 9001: 2000 demands that the quality system not be theoretical, but prove itself in daily operations. Each cartridge has been remanufactured and assembled according to the most stringent ISO and OEM quality-control standards to ensure performance that meets or exceeds the original OEM standards. COMPETITIVE ADVANTAGE are one of the few Minority Manufacturing Companies to be ISO certi 8
Research & Development MIS partners with leading aftermarket component suppliers to ensure delivery of products to meet new printer demands MIS actively participates in seminars, trade shows and industry organizations to obtain the latest technology updates MIS capitalizes on its relationship with it’s suppliers: Static Control and Future Graphics for technical and manufacturing support in research and development 9
Quality Control No Drill and Fill MIS uses quality aftermarket products On-Site Engineering Staff On-site Climate Controlled Quality Control Laboratory Designated printers for each model of remanufactured cartridges 18 point 10
MIS Remanufacturing Proces All Critical Components are replaced in each cartrid Empty cartridge is inspected. Only certified virgin cores are accepted. 80% of new components are to be installed. Raw Material components are inspected and tested before being released to production. Cartridge is disassembled and sorted into waste bin and toner hopper. New wiper blade is installed in waste bin. New Primary charge roller is installed to ensure optimum print quality. New OPC Drum is installed to ensure optimum print quality and yield. New Magnetic roller is installed. New Doctor Blade is installed. Small components - including gears and bushings - are cleaned, inspected and replaced. Toner hopper is filled with premier graphics toner to OEM specifications from a calibrated toner machine. Each section of the cartridge is inspected and the surface is prepared for the sealing process. Sealing process ensures a leak proof cartridge. Gold seal is applied. The waste bin and toner hopper are assembled. Printer chip is installed (if needed). Each cartridge is post tested and life tested at 5% coverage to check optimum page yield, density and quality. QC approved cartridge is sent to Packaging Dept. for final cleaning. New cartridge label and MIS bar code are applied. Cartridge is inserted in aluminum foil bag, sealed and foam packaged in a cartridge carton. It is then placed in shipping carton for delivery. Toner waste bin is cleaned, inspected and disassembled. Toner hopper is cleaned and disassembled. All MIS cartridges are engineered and manufactured to be 100% 11
Warranty All MIS products are fully warranted MIS automatically ships a replacement cartridge to you, when you report a defective cartridge to MIS Customer Service MIS also warrants that under normal use, its cartridges will not cause damage or abnormal wear to any printer that is properly maintained in good working order Live Toll Free Customer Service and Technical WE STAND BEHIND OUR PRODUCTS Support 12
Product Offering Remanufactured compatible black and color Laser Toner Cartridges Compatible MICR Toner Cartridges Leading brands such as HP, Lexmark, Xerox, IBM, Brother, Dell and more 13
Key Relationships 2004 Office Depot Partner 2002 Corporate Express Partner 1995 Staples Partner Strong relationships with Value Added Resellers 14
Partial Customer List Coca Cola American Express AT&T Cingular Verizon Communications Aetna Insurance Life Source Services Prudential Insurance Canon USA City of Chicago City Colleges Harris Bank State of Florida Seaway Bank Northern Trust Hartford Insurance University of Indiana 15
Why MIS Quality Value Customer Satisfactio n ISO 9001: 2000 certified Low failure rates High quality & consistent output throughout the life of the cartridge Service Cost savings over OEM Page Yield equal to or better than OEM Eliminate environmental waste and save money through recycling. Achieve your diversity goals & increase community involvement with the purchase of MIS products. Technical Assistance Toll free customer support Customer Education Seminars High Availability through our nationwide distribution network Broad Product Line 16
“We are in the business of exceeding our customer’s expectations” Gil Mc. Coy CEO 17
Certifications 18
Purchasing Directors’ Meeting February 21, 2008 • • Agenda Office Depot Bureau A Bureau B (Include CITS contract visibility issue, include update on gift card question) MFMP Florida Accessible Electronic and Information Technology Rules Reminder About Next Meeting Date 19
Bureau A Contract Updates • New Contracts: – Boat Motors (effective 2/12/08) – Motor Vehicles (effective 2/15/08) • Contract Renewals in Process: – SUVs – Medium & Heavy Trucks • Solicitations in Development: – Ammunition – Recycling of End of Life Electronics • SPAs: – New: Appliances – Researching: Environmental Clean-up Services 20
Bureau A Activity Updates • Fuel Card – Conversion of DOT fueling sites – DFS audits • Office Furniture Protest Update – Revision will add 11 new contractors • Changes in Team 7: – Gary Mc. Gee has moved to Bureau B, Team 5 – Charles Day has moved into the Team 7 Analyst position • Changes in Team 3: – Purchasing Specialist position open 21
Purchasing Directors’ Meeting February 21, 2008 • • Agenda Office Depot Bureau A Bureau B MFMP Florida Accessible Electronic and Information Technology Rules Reminder About Next Meeting Date 22
Bureau B – Contract Updates • New state term contracts: – PC’s, Laptops and Monitors • Contract renewals/extensions: – PBX and Key Systems – extended for services only – Library Materials “open season” in March • State term contract solicitations in progress: – Equipment Maintenance Management Service – on schedule to start by current contract end date of 3/14 – Specialty Paper Products: May rebid the entire paper contract due to paper industry price increases • SPAs: – Air Taxi Services underway 23
Bureau B – Activity Updates • Solicitations in development: – Telephony Contract (Vo. IP, PBX Hybrid and legacy Maintenance) Launch by March 1 st – Servers, Mainframes and Network Infrastructure – Travel Management Services – P-Card Contract (DFS Reviewing) – Equipment Leasing (DFS input) – Quick Copy Services (SPA TO STC) – Staff Aug. /IT Consulting Services • CITS Managed Contracts: Website T’s and C’s • Gift Card Solicitation (DFS reviewing legal/HR issues) • Demonstration of Mead. West. Vaco Punchout Website 24
Purchasing Directors’ Meeting February 21, 2008 • • Agenda Office Depot Bureau A Bureau B MFMP Florida Accessible Electronic and Information Technology Rules Reminder About Next Meeting Date 25
SPURS Sunset / Help Desk Transition • Sunset activities continue, including onboarding of FSDB and DOAH • The Help Desk transition is complete! – Calls previously handled by the SPURS Help Desk are now routed via the MFMP Customer Service Desk: • Phone: 866 -352 -3776 Fax: 850 -414 -8192 Email: Buyer. Help@My. Florida. Market. Place. com – The team is taking steps to ensure there is clear messaging going forward on vendors that are candidates for being registered in SPURS (as opposed to MFMP) • The team asks for any agency questions or perceived concerns about the sunsetting process be raised to the MFMP team sooner rather than later – Please e-mail My. Florida. Market. Place@myflorida. com with comments – An MFMP team member will follow up with you to understand your concerns 26
DFS Update • CFO Memorandum NO. 01 (2007 -2008) was published in November, 2007 • Clarification regarding MFMP transactions: – Contract summary documents are not needed for MFMP transactions. – MFMP transactions that meet the thresholds defined in the CFO memo do not require ‘printouts’ to be sent to DFS. Instead, the Direct Order numbers can simply be e-mailed to DFS for review. – For MFMP transactions that are anticipated to meet the thresholds defined in the CFO memo, DFS will review a PR (prior to it becoming a DO) and provide feedback to the agency prior to contract execution. 27
DFS Update (contd. ) • Newly created MFMP/DFS work group: – Group consists of MFMP team members, FLAIR staff, and DFS Accounting & Auditing staff members – Team will meet monthly • Currently discussing: – CFO received date for MFMP payments – SPURS sunset – Central FLAIR failures 28
Agency Benchmarking Activity (ABA) Update • The first ‘comparative’ distribution of the ABA is scheduled for this week. • The MFMP team will be discussing the Executive Summary at the Purchasing Director’s meeting on Thursday, February 21. • Following the meeting, all agencies will receive their individual worksheets as well as an overall executive summary. • The executive summary includes agency assessments regarding the following: – Requisition to PO Cycle Time – Contract Spend Percentage – Invoice to Check Cycle Time – Prompt Payment Compliance – MFMP Utilization 29
Change Review Board (CRB) Update • There was a CRB meeting January 31 st – The group completed an administrative review and clean-up of the current Change Request list – Additional buyer change requests were prioritized and will be estimated for review by CRB members at the next CRB March 19 th – Change requests currently being considered and estimated include: • CR 26 (Mass Edit of IRs) • CR 296849 (Add accounting detail to Analysis) • CR 37 (Mass edit for Purchasing Code and Procurement fields) • CR 259112 (IR accounting validation) • CR 36 (Make encumbrance number the PO number) 30
State Purchasing / Vendor Initiatives e. Invoicing activities: There is an updated list of current e. Invoicing vendors posted to the MFMP Toolkit (Click on the ‘e. Invoicing’ link on the MFMP Toolkit front page) 31
State Purchasing / Vendor Initiatives • e. Invoicing activities (cont): – The team met with 8 vendors in January / February timeframe to discuss enablement activities – In process of reaching out to additional targeted vendors (based on volume and interest received from Vendor Survey responses) • Punchout activities – Continue to work with Mead. Westvaco – Working with Superior Uniform Group and Verizon to launch their sites 32
Purchasing Directors’ Meeting February 21, 2008 • • • Agenda Office Depot Bureau A Bureau B MFMP Florida Accessible Electronic and Information Technology Rules Reminder About Next Meeting Date 33
Florida Accessible Electronic and Information Technology Rules • Rule chapter 60 -8 establishes rules for the development, procurement, maintenance and use of electronic information technology • Rule 60 -8. 001 defines terms • Rule 60 -8. 002 sets the technical standards • Rule 60 -8. 003 provides guidance for IT procurements • Rule 60 -8. 004 provides guidance for IT development 34
Florida Accessible Electronic and Information Technology Rules Per Rule 60 -8. 003(1), state agencies shall: – Procure products which comply with the accessibility standards of Rule 60 -8. 002 when available. – When only partially compliant products are available, procure the product that best meets the accessibility standards. 35
Florida Accessible Electronic and Information Technology Rules “Compliance” means: – Compliance with 60 -8. 002 standards – Ensuring that individuals with disabilities have comparable access to and use of information – Unless an undue burden would be imposed on the agency “Undue burden” (See, s. 282. 602(5), F. S. ) – Means significant difficulty or expense. – Must consider all agency resources that are available to the program or component for which the product is being developed, procured, maintained, or used. 36
Florida Accessible Electronic and Information Technology Rules Agencies must include language in solicitations: Accessible Electronic Information Technology. Vendors submitting responses to this solicitation must provide electronic and information technology resources in complete compliance with the accessibility standards provided in Rule 60 -8. 002, F. A. C. These standards establish a minimum level of accessibility. See, Rule 60 -8. 003(2) 37
Florida Accessible Electronic and Information Technology Rules • “Compliance” means unless there is an undue burden. • If a there is an undue burden, the agency shall explain specifically why, and to what extent, compliance with each provision of 282. 601 -606, F. S. and rule chapter 60 -8 creates an undue burden. 38
Florida Accessible Electronic and Information Technology Rules • Nothing in rule chapter 60 -8 shall be construed to require a fundamental alteration in the nature of a product or its components. See, Rule 60 -8. 002(4). • Products located in spaces frequented only by service personnel for maintenance, repair, or occasional monitoring of equipment are not required to comply with chapter 60 -8. See, Rule 60 -8. 002(5). 39
Purchasing Directors’ Meeting February 21, 2008 • • Agenda Office Depot Bureau A Bureau B MFMP Florida Accessible Electronic and Information Technology Rules Reminder About Next Meeting Date 40
Purchasing Directors’ Meeting February 21, 2008 Next Meeting March 20, 2008 2: 00 – 4: 00 p. m. 41
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