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PUBLIC WORKSHOP for the 2003 Urban Water Conservation Grant & Agricultural Water Conservation Loan PUBLIC WORKSHOP for the 2003 Urban Water Conservation Grant & Agricultural Water Conservation Loan Application Packages October 2002

Workshop Agenda n n n Welcome and Introductions Urban Water Conservation Grant Application Package Workshop Agenda n n n Welcome and Introductions Urban Water Conservation Grant Application Package Agricultural Water Conservation Loan Application Package Public Comment and Questions Adjourn 10: 00 10: 30 11: 00 11: 30 12: 00

Welcome and Introductions n An Update on the WUE Financial Assist. Program n Past Welcome and Introductions n An Update on the WUE Financial Assist. Program n Past Years n Introduction to the 2003 Application Packages

An Update: 2001 & 2002 WUE grants n Complete 2001 Report: http: //calfed. ca. An Update: 2001 & 2002 WUE grants n Complete 2001 Report: http: //calfed. ca. gov/Archives/Water. Use. Efficiency/ adobe_pdf/2001_WUE_PSP_Awards. pdf n Complete 2002 Report http: //www. owue. water. ca. gov/finance/

WUE: An Update Two-Year Summary WUE State Grant Funding 2001 (SB 23) 2001 (Prop WUE: An Update Two-Year Summary WUE State Grant Funding 2001 (SB 23) 2001 (Prop 13) 2002 (Prop 13) Proposals received 116 40 210 Total $ requested $ 85 million $ 8. 9 million $ 117 million Projects selected 53 12 29 Total $ dispersed $ 11. 8 million $ 1. 1 million $ 9. 8 million

Santa Clara Valley Water District Developing Data for Landscape Water Budgets (2001) n n Santa Clara Valley Water District Developing Data for Landscape Water Budgets (2001) n n n Methods n Perform area measurement and analysis of Santa Clara County using multi-spectral images. n Multi-spectral data will be used in conjunction with current and historical weather data using CIMIS. Benefits n Accurate landscape measurements will improve the District’s water demand forecasts and dry-year planning efforts. n Anticipated Water Savings: 10 -20%, approximately 125 acre feet per year and 2, 240 acre feet over 20 years. Cost n CALFED Grant : $125, 000 n Local Cost Share : $131, 700

Lost Hills Water District Reduces Lost Water (2001) n n n Methods n Two Lost Hills Water District Reduces Lost Water (2001) n n n Methods n Two projects consisted lining 3 ½ miles of canal with concrete. Benefits n Prevent canal water seepage losses to a saline shallow ground water table. n Reduction in drainage and maintenance costs. n Anticipated Water Savings: Approximately 170 and 110 acre feet per year (two canals) and 3, 230 acre feet and 2, 090 acre feet over 20 years. Costs n CALFED Grant : $754, 500 and $572, 100. n Local Cost Share : $140, 400 and $78, 000

WUE Urban Projects 2001 WUE Urban Projects 2001

WUE Agricultural Projects 2001 WUE Agricultural Projects 2001

WUE Urban Projects 2002 WUE Urban Projects 2002

WUE Agricultural Projects 2002 WUE Agricultural Projects 2002

Introduction to the 2003 Application Packages n Urban Water Conservation Grant Application Package n Introduction to the 2003 Application Packages n Urban Water Conservation Grant Application Package n Agricultural Water Conservation Grant Application Package

The Application n n n Part A: Desc. & Organ. , Financ. , & The Application n n n Part A: Desc. & Organ. , Financ. , & Legal Info Part B: Engin. & Hydrological Feasibility Part C: Envir. Docs & Permit Requirements Part D: Need & Community Involvement Part E: WUE Improvements & Other Benefits Part F: Economic Justif. (Benefits to Costs)

Who May Apply n Local Public Agencies involved with water management including: n Cities Who May Apply n Local Public Agencies involved with water management including: n Cities n Counties n Cities and counties n Joint power authorities n Other political subdivisions of the state n Incorporated mutual water companies

Who May Apply (con’t. ) n Applicant must have completed a plan and submitted Who May Apply (con’t. ) n Applicant must have completed a plan and submitted it to DWR that meets the requirements of the Urban Water Management Planning Act

Geographic Scope & Duration of Projects n n Statewide Duration n Expended within 3 Geographic Scope & Duration of Projects n n Statewide Duration n Expended within 3 years of contract execution n Discrete 12 -month periods

Eligible Projects: What is a capital outlay project? n n n Builds or buys Eligible Projects: What is a capital outlay project? n n n Builds or buys something of a permanent nature (life of 7 years or more) that contributes to WUE Project-Specific Equipment: n Construction, improvement, repair, renovation, and purchase and installation Water Conservation Equipment: n Rebates

Eligible Projects: Urban Best Management Practices (BMP’s) n n n n Residential plumbing retrofit Eligible Projects: Urban Best Management Practices (BMP’s) n n n n Residential plumbing retrofit System water audits, leak detec. , & repair Metering with commodity rates & retrofits Large landscape High-efficiency washing machines Commercial, industrial, and institutional Resid. ultra-low flush toilet replacement

Eligible Projects: Potential BMP’s n n n Replac. of existing water-using appliances Retrofit existing Eligible Projects: Potential BMP’s n n n Replac. of existing water-using appliances Retrofit existing car washes Gray water use Distribution system pressure regulation Swimming pool and spa covers Point-of-use water heaters

Ineligible Projects: n n n n Wellhead rehabilitation New storage tanks with expanded capacity Ineligible Projects: n n n n Wellhead rehabilitation New storage tanks with expanded capacity Water supply and treatment Wastewater treatment Flood control Conjunctive use Recycled water Groundwater banking

Ineligible Projects (con’t): n n n Replacement of existing funding sources for ongoing projects Ineligible Projects (con’t): n n n Replacement of existing funding sources for ongoing projects Political advocacy Water purchases Establishment of reserve fund Applicant’s litigation costs

Conflict of Interest & Confidentiality n All applicants & reviewers are subject to State Conflict of Interest & Confidentiality n All applicants & reviewers are subject to State & federal conflict of interest laws n Applicant waives any right to privacy & confidentiality with respect to application information once the application is signed & submitted to DWR n All proposals will become public information

Selection Criteria Points Technical/scientific merit, feasibility, monitoring and assessment 30 Qualifications 5 Innovation 10 Selection Criteria Points Technical/scientific merit, feasibility, monitoring and assessment 30 Qualifications 5 Innovation 10 Relevance and importance 10 Outreach, community involvement and acceptance 10 Benefits and costs 35

Process: Review, Evaluation, Selection, & Award n n Proposals first reviewed by: n CALFED Process: Review, Evaluation, Selection, & Award n n Proposals first reviewed by: n CALFED WUE Agency Team n Science & Economics Tech. Teams Review Panel n CALFED agencies, stakeholders, subject matter experts n Review apps. & Tech. Team reports n Submit ratings based on Selection Criteria

Process: Review, Evaluation, Selection, & Award (con’t. ) n n n CALFED WUE Team Process: Review, Evaluation, Selection, & Award (con’t. ) n n n CALFED WUE Team n Receives ratings/comments from Panel n Produces prelim. list of recom. projects Public Workshops / Public Comment Recom. presented to the CALFED WUE Final recom. to DWR and CALFED DWR makes final decision Selected projs. posted, contracts prepared

Anticipated Schedule n Oct 1, 2002 Oct 8 to 21, 2002 Dec 3, 2002 Anticipated Schedule n Oct 1, 2002 Oct 8 to 21, 2002 Dec 3, 2002 Feb 15, 2003 n April 20, 2003 n Oct 1, 2003 n n n - App Pkg released - Public workshops - Apps due (urban) - Review, selection process completed - DWR final fund. decision - Contracts executed

Submit: n n n 1 original application n 8 hard copies n 1 electronic Submit: n n n 1 original application n 8 hard copies n 1 electronic copy (on 3. 5 inch diskettes or a CD-ROM disk n PDF format OR n MS Word and/or Excel format Font – 12 point Number sections according to those in App. Pkg.

Submit to: California Department of Water Resources Office of Water Use Efficiency P. O. Submit to: California Department of Water Resources Office of Water Use Efficiency P. O. Box 942836 Sacramento, CA 94236 -0001 Attention: Marsha Prillwitz

2003 APPs ON THE WEB n n Grant and loan application packages are available 2003 APPs ON THE WEB n n Grant and loan application packages are available on the internet at: http: //www. owue. water. ca. gov/finance/ Due Dates: DEC 3, 2002 3: 00 pm (received) n Urban: n Agricultural: continuous

Application Part A Project Description, Organization, Financial and Legal Information Application Part A Project Description, Organization, Financial and Legal Information

A-1: Cover Sheet A-2: Signature Page A-3: Checklist n n n Fill out the A-1: Cover Sheet A-2: Signature Page A-3: Checklist n n n Fill out the Cover Sheet (page 13) Sign & date the signature page (page 14) Use the Checklist to help you complete the application (page 15)

A-4: Project Description & A-5: Maps n n Narrative Description n Purpose, goals, objectives, A-4: Project Description & A-5: Maps n n Narrative Description n Purpose, goals, objectives, & location n Summary of methods, procedures, expected outcomes, & benefits & costs Maps (construction only) n 7. 5 minute quad, 1: 24, 000 scale n Project components, water source, & conveyances from water source

A-6: Statement of Work & Schedule n n Work n Tasks, deliverables, costs, & A-6: Statement of Work & Schedule n n Work n Tasks, deliverables, costs, & quarterly expenditure projection n Match work schedule tasks with budget n Identify inseparable tasks Schedule n Project start / end dates n Task start / end dates

A-7: Monitoring & Evaluation n n Describe monitoring & assess. procedures List project-specific perform. A-7: Monitoring & Evaluation n n Describe monitoring & assess. procedures List project-specific perform. measures Tell how data & other information will be handled, stored, and made accessible List expected products/outcomes (documents & information transfers)

A-8: Qualifications of Applicant & Cooperators n n Resume(s) of the project manager(s) n A-8: Qualifications of Applicant & Cooperators n n Resume(s) of the project manager(s) n Not to exceed two pages External cooperators n Identify and describe roles as they relate to the proposed project

A-9: Innovation n n Describe the innovative technologies and methodologies that will be employed A-9: Innovation n n Describe the innovative technologies and methodologies that will be employed How do these contribute to improved efficiencies of projects throughout the State?

A-10: Agency Authority n n Legal authority n Authority to submit an application & A-10: Agency Authority n n Legal authority n Authority to submit an application & enter into a funding contract n Agency formation Required to hold an election? Subject to review and/or approval by other government agencies? Pending litigation?

A-11: Oper. & Maintenance n n n For construction projects only (& meters) Current A-11: Oper. & Maintenance n n n For construction projects only (& meters) Current facilities n O & M costs & revenue source New or expanded facilities n O & M costs n cost impacts on current O & M budget n funds for add. O & M costs resulting from the project

Application Part B Engineering & Hydrologic Feasibility Application Part B Engineering & Hydrologic Feasibility

Application Part B For construction projects only (includes meter installations) Application Part B For construction projects only (includes meter installations)

B-1: Certification Statement B-2: Reports & Previous Studies n n Certification Statement n must B-1: Certification Statement B-2: Reports & Previous Studies n n Certification Statement n must be feasible hydro. & engineering n references for all sources of information Project Reports & Previous Studies n reports/studies of the proposed project n What has been done to determine project feasibility?

B-3: Prelim. Plans & Specs. Construction Inspection Plan n n Preliminary Plans & Specs. B-3: Prelim. Plans & Specs. Construction Inspection Plan n n Preliminary Plans & Specs. n Info. (eg: types / quantities of construction, materials, dimensions, & drawings (at least 30%), location, mitigation measures) n Stand. & health & safety specs (OSHA) Construction Inspection Plan n Who will inspect site/project before, during, & after construction and when?

Application Part C Plan for Completion of Environmental Documents and Permitting Requirements Application Part C Plan for Completion of Environmental Documents and Permitting Requirements

C-1: CEQA/NEPA n n Plan for required CEQA/NEPA compliance n Address environmental, social, economic C-1: CEQA/NEPA n n Plan for required CEQA/NEPA compliance n Address environmental, social, economic impacts n Include mitigation plans as applicable n Include schedule of completion n CEQA/NEPA must be completed prior to contract execution See App. Pkg. for multiple, pertinent resources and references

C-2: Permits, Easements, Licenses, Acquisitions, & Certifications n n Compliance with local, county, State, C-2: Permits, Easements, Licenses, Acquisitions, & Certifications n n Compliance with local, county, State, and federal permitting requirements Environmental n Permits for CEQA/NEPA Section, Corps Section 404, Streambed alteration, and Take permits

C-2: Permits, Easements, Licenses, Acquisitions, & Certifications (con’t) n n Impacts to a reservoir C-2: Permits, Easements, Licenses, Acquisitions, & Certifications (con’t) n n Impacts to a reservoir or dam n Contact Division of Safety of Dams See App. Pkg. for pertinent web resources

C-3: Local Land Use Plans n Provide: n List of local land use/general plans C-3: Local Land Use Plans n Provide: n List of local land use/general plans n How proposed project fits within plans

C-4: Legal Requirements n Applicable Legal Requirements n Provide evidence of or a plan C-4: Legal Requirements n Applicable Legal Requirements n Provide evidence of or a plan for compliance: n Local surface water / groundwater ordinances n List of other local, State, and federal laws, statutes, regulations, and ordinances

Application Part D: Need for the Project & Community Involvement Application Part D: Need for the Project & Community Involvement

D-1: Need for the Project n n Describe the current water system: n System D-1: Need for the Project n n Describe the current water system: n System condition n Water sources n Existing distribution system n Current water system conditions vs. projected agency demand Consistency with local / regional water management plans or other resource management plans

D-1: Need for the Project (con’t) n n Describe expected impacts within agency’s service D-1: Need for the Project (con’t) n n Describe expected impacts within agency’s service area if project is not constructed For projects within the CALFED Solution Area, describe: n How project will attain CALFED objectives n See App. Pkg. for CALFED web resources

D-2: Outreach, Community Involve. , Support, Opposition n n Coord. with local govs. & D-2: Outreach, Community Involve. , Support, Opposition n n Coord. with local govs. & other agencies n Describe plan for public outreach n What groups support / oppose? n Identify potential third party impacts n Estimate # of people / organiz. expected to receive training, employ. , etc… How does the project fit into local and regional plans?

Application Part E: Water Use Efficiency Improvements and Other Benefits Application Part E: Water Use Efficiency Improvements and Other Benefits

E-1: Water Use Efficiency Improvements n n WUE is an action / activity that E-1: Water Use Efficiency Improvements n n WUE is an action / activity that causes the net value of the beneficial use of water to be increased Narrative description n How does the proposed water conservation project result in improved water use efficiency? n Quantify

E-2: Other Project Benefits n n Narrative description n How does proposed water conserv. E-2: Other Project Benefits n n Narrative description n How does proposed water conserv. project result in other project benefits? For projects within CALFED Solution Area n How do proposed benefits help achieve CALFED objectives? n See App. Pkg. for CALFED web resources

Application Part F Economic Justification: Benefits to Costs Application Part F Economic Justification: Benefits to Costs

Part F: General n n Benefit / Cost ratio must be ≥ 1. 0 Part F: General n n Benefit / Cost ratio must be ≥ 1. 0 Tables in the Appendix: n format for calculating benefits, costs, and economic efficiency n Use the quantitative data developed in Parts F-1 through F-3 to complete the Tables & justify the data presented n An Excel version of the Tables is available: http: //www. owue. water. ca. gov/finance/

F-1: Net Water Savings n n Eligibility: demonstrate net water savings n Cite and F-1: Net Water Savings n n Eligibility: demonstrate net water savings n Cite and attach pertinent back-up data Describe / calculate or estimate the following: n Net water savings (af/year) to be achieved n How this value was determined n Enter the amount in Table 4

F-2: Project Budget & Budget Justification n Prepare a detailed project budget including: n F-2: Project Budget & Budget Justification n Prepare a detailed project budget including: n n n Land purchase / easement Planning / design / engineering Materials / installation Structures Equipment purchases / rentals Environmental mitigation / enhancement Construction administration / overhead Legal and license fees Other Contingency costs up to 15% of budget TOTAL

F-2: Budget & Justification n Enter the budget information into Table 1 Calculate the F-2: Budget & Justification n Enter the budget information into Table 1 Calculate the annual costs for admin, op &, maint, & other costs Enter information into Table 2

F-3: Economic Efficiency n n Include: n Quantifiable direct economic benefits n Expected third F-3: Economic Efficiency n n Include: n Quantifiable direct economic benefits n Expected third party economic benefits n Add. quantifiable economic benefits For calculation of value of benefits, use: n Avoided costs, and/or n Altern. costs for future supply sources n Water supplier revenue (sales)

F-3: Economic Efficiency (con’t) n Use the following analysis assumptions to determine benefits and F-3: Economic Efficiency (con’t) n Use the following analysis assumptions to determine benefits and costs: n n n n n Period of analysis Inflation and escalation Discount rate Dollar value base year Multiple-funded projects Project costs Avoided cost of current supply source Alternative cost of future supply sources Water supply vendibility

F-3: Economic Efficiency Describe & calculate: n Avoided cost of current supply sources n F-3: Economic Efficiency Describe & calculate: n Avoided cost of current supply sources n Alternative costs of future supply n Enter this info. into Tables 4 a and 4 b n Describe & calculate n Anticipated revenue from water sales n Enter this info. into Table 4 c n If project has other costs & benefits that are not adequately captured in tables, describe them n

Remember the Due Dates! n n Urban Water Conservation Program Grant Package 3: 00 Remember the Due Dates! n n Urban Water Conservation Program Grant Package 3: 00 pm December 3, 2002 Agricultural Water Conservation Program Loan Package Open, continuous

Agricultural Water Conservation Loans Differences between the Agricultural Loan Application and the Urban Grant Agricultural Water Conservation Loans Differences between the Agricultural Loan Application and the Urban Grant Application

Duration of Ag Projects n The duration of a project will vary depending upon Duration of Ag Projects n The duration of a project will vary depending upon the following: n Loan type, n Life of the loan, n Repayment period

Eligible Ag Projects n n n n Lining or piping of ditches Automated canal Eligible Ag Projects n n n n Lining or piping of ditches Automated canal structures Improve water distribution system controls Tail water or spill recovery systems Improve / replace leaking distribution systems Purchase / install water measurement devices Capital improvements for on-farm irrigation

Agricultural Loans: Due Date n Continuous submission Agricultural Loans: Due Date n Continuous submission

Agricultural Application Part A: Financial Statements n Attach to the application: n Copies of Agricultural Application Part A: Financial Statements n Attach to the application: n Copies of audited financial statements for the last three fiscal years, n Include the following: n Balance sheets, n Income statements, n Sources and uses of funds statements, n Most recent annual budget, n Detail for the water enterprise fund (if applicable).

Agricultural Application Part A: Cash Reserves & Existing Debt n n For cash reserves, Agricultural Application Part A: Cash Reserves & Existing Debt n n For cash reserves, list: n All cash reserves (restricted and unrestricted) n Any planned uses for those reserves For existing debt, provide: n A summary of all existing long-term debt, including bonds n A list of any pending indebtedness

Agricultural Application Part A: Repayment Method n Indicate your proposed repayment method: n Standby Agricultural Application Part A: Repayment Method n Indicate your proposed repayment method: n Standby charges n Excess revenues (List source. ) n Cost savings n User fees n Assessments n Other (Please describe)

Agricultural Application Part A: Loan Security & Rate and Service Structure n n Loan Agricultural Application Part A: Loan Security & Rate and Service Structure n n Loan Security n How will the loan be secured? n Cite your organization’s statutory authority to use this method of loan security Attach the rate structure for last three operating years

Questions and Comments n n Questions and comments before we adjourn Additional questions: Marsha Questions and Comments n n Questions and comments before we adjourn Additional questions: Marsha Prillwitz DWR Office of Water Use Efficiency (916) 651 – 9674 [email protected] ca. gov