PUBLIC WORKSHOP for the 2003 Urban Water Conservation Grant & Agricultural Water Conservation Loan Application Packages October 2002
Workshop Agenda n n n Welcome and Introductions Urban Water Conservation Grant Application Package Agricultural Water Conservation Loan Application Package Public Comment and Questions Adjourn 10: 00 10: 30 11: 00 11: 30 12: 00
Welcome and Introductions n An Update on the WUE Financial Assist. Program n Past Years n Introduction to the 2003 Application Packages
An Update: 2001 & 2002 WUE grants n Complete 2001 Report: http: //calfed. ca. gov/Archives/Water. Use. Efficiency/ adobe_pdf/2001_WUE_PSP_Awards. pdf n Complete 2002 Report http: //www. owue. water. ca. gov/finance/
WUE: An Update Two-Year Summary WUE State Grant Funding 2001 (SB 23) 2001 (Prop 13) 2002 (Prop 13) Proposals received 116 40 210 Total $ requested $ 85 million $ 8. 9 million $ 117 million Projects selected 53 12 29 Total $ dispersed $ 11. 8 million $ 1. 1 million $ 9. 8 million
Santa Clara Valley Water District Developing Data for Landscape Water Budgets (2001) n n n Methods n Perform area measurement and analysis of Santa Clara County using multi-spectral images. n Multi-spectral data will be used in conjunction with current and historical weather data using CIMIS. Benefits n Accurate landscape measurements will improve the District’s water demand forecasts and dry-year planning efforts. n Anticipated Water Savings: 10 -20%, approximately 125 acre feet per year and 2, 240 acre feet over 20 years. Cost n CALFED Grant : $125, 000 n Local Cost Share : $131, 700
Lost Hills Water District Reduces Lost Water (2001) n n n Methods n Two projects consisted lining 3 ½ miles of canal with concrete. Benefits n Prevent canal water seepage losses to a saline shallow ground water table. n Reduction in drainage and maintenance costs. n Anticipated Water Savings: Approximately 170 and 110 acre feet per year (two canals) and 3, 230 acre feet and 2, 090 acre feet over 20 years. Costs n CALFED Grant : $754, 500 and $572, 100. n Local Cost Share : $140, 400 and $78, 000
WUE Urban Projects 2001
WUE Agricultural Projects 2001
WUE Urban Projects 2002
WUE Agricultural Projects 2002
Introduction to the 2003 Application Packages n Urban Water Conservation Grant Application Package n Agricultural Water Conservation Grant Application Package
The Application n n n Part A: Desc. & Organ. , Financ. , & Legal Info Part B: Engin. & Hydrological Feasibility Part C: Envir. Docs & Permit Requirements Part D: Need & Community Involvement Part E: WUE Improvements & Other Benefits Part F: Economic Justif. (Benefits to Costs)
Who May Apply n Local Public Agencies involved with water management including: n Cities n Counties n Cities and counties n Joint power authorities n Other political subdivisions of the state n Incorporated mutual water companies
Who May Apply (con’t. ) n Applicant must have completed a plan and submitted it to DWR that meets the requirements of the Urban Water Management Planning Act
Geographic Scope & Duration of Projects n n Statewide Duration n Expended within 3 years of contract execution n Discrete 12 -month periods
Eligible Projects: What is a capital outlay project? n n n Builds or buys something of a permanent nature (life of 7 years or more) that contributes to WUE Project-Specific Equipment: n Construction, improvement, repair, renovation, and purchase and installation Water Conservation Equipment: n Rebates
Eligible Projects: Urban Best Management Practices (BMP’s) n n n n Residential plumbing retrofit System water audits, leak detec. , & repair Metering with commodity rates & retrofits Large landscape High-efficiency washing machines Commercial, industrial, and institutional Resid. ultra-low flush toilet replacement
Eligible Projects: Potential BMP’s n n n Replac. of existing water-using appliances Retrofit existing car washes Gray water use Distribution system pressure regulation Swimming pool and spa covers Point-of-use water heaters
Ineligible Projects: n n n n Wellhead rehabilitation New storage tanks with expanded capacity Water supply and treatment Wastewater treatment Flood control Conjunctive use Recycled water Groundwater banking
Ineligible Projects (con’t): n n n Replacement of existing funding sources for ongoing projects Political advocacy Water purchases Establishment of reserve fund Applicant’s litigation costs
Conflict of Interest & Confidentiality n All applicants & reviewers are subject to State & federal conflict of interest laws n Applicant waives any right to privacy & confidentiality with respect to application information once the application is signed & submitted to DWR n All proposals will become public information
Selection Criteria Points Technical/scientific merit, feasibility, monitoring and assessment 30 Qualifications 5 Innovation 10 Relevance and importance 10 Outreach, community involvement and acceptance 10 Benefits and costs 35
Process: Review, Evaluation, Selection, & Award n n Proposals first reviewed by: n CALFED WUE Agency Team n Science & Economics Tech. Teams Review Panel n CALFED agencies, stakeholders, subject matter experts n Review apps. & Tech. Team reports n Submit ratings based on Selection Criteria
Process: Review, Evaluation, Selection, & Award (con’t. ) n n n CALFED WUE Team n Receives ratings/comments from Panel n Produces prelim. list of recom. projects Public Workshops / Public Comment Recom. presented to the CALFED WUE Final recom. to DWR and CALFED DWR makes final decision Selected projs. posted, contracts prepared
Anticipated Schedule n Oct 1, 2002 Oct 8 to 21, 2002 Dec 3, 2002 Feb 15, 2003 n April 20, 2003 n Oct 1, 2003 n n n - App Pkg released - Public workshops - Apps due (urban) - Review, selection process completed - DWR final fund. decision - Contracts executed
Submit: n n n 1 original application n 8 hard copies n 1 electronic copy (on 3. 5 inch diskettes or a CD-ROM disk n PDF format OR n MS Word and/or Excel format Font – 12 point Number sections according to those in App. Pkg.
Submit to: California Department of Water Resources Office of Water Use Efficiency P. O. Box 942836 Sacramento, CA 94236 -0001 Attention: Marsha Prillwitz
2003 APPs ON THE WEB n n Grant and loan application packages are available on the internet at: http: //www. owue. water. ca. gov/finance/ Due Dates: DEC 3, 2002 3: 00 pm (received) n Urban: n Agricultural: continuous
Application Part A Project Description, Organization, Financial and Legal Information
A-1: Cover Sheet A-2: Signature Page A-3: Checklist n n n Fill out the Cover Sheet (page 13) Sign & date the signature page (page 14) Use the Checklist to help you complete the application (page 15)
A-4: Project Description & A-5: Maps n n Narrative Description n Purpose, goals, objectives, & location n Summary of methods, procedures, expected outcomes, & benefits & costs Maps (construction only) n 7. 5 minute quad, 1: 24, 000 scale n Project components, water source, & conveyances from water source
A-6: Statement of Work & Schedule n n Work n Tasks, deliverables, costs, & quarterly expenditure projection n Match work schedule tasks with budget n Identify inseparable tasks Schedule n Project start / end dates n Task start / end dates
A-7: Monitoring & Evaluation n n Describe monitoring & assess. procedures List project-specific perform. measures Tell how data & other information will be handled, stored, and made accessible List expected products/outcomes (documents & information transfers)
A-8: Qualifications of Applicant & Cooperators n n Resume(s) of the project manager(s) n Not to exceed two pages External cooperators n Identify and describe roles as they relate to the proposed project
A-9: Innovation n n Describe the innovative technologies and methodologies that will be employed How do these contribute to improved efficiencies of projects throughout the State?
A-10: Agency Authority n n Legal authority n Authority to submit an application & enter into a funding contract n Agency formation Required to hold an election? Subject to review and/or approval by other government agencies? Pending litigation?
A-11: Oper. & Maintenance n n n For construction projects only (& meters) Current facilities n O & M costs & revenue source New or expanded facilities n O & M costs n cost impacts on current O & M budget n funds for add. O & M costs resulting from the project
Application Part B Engineering & Hydrologic Feasibility
Application Part B For construction projects only (includes meter installations)
B-1: Certification Statement B-2: Reports & Previous Studies n n Certification Statement n must be feasible hydro. & engineering n references for all sources of information Project Reports & Previous Studies n reports/studies of the proposed project n What has been done to determine project feasibility?
B-3: Prelim. Plans & Specs. Construction Inspection Plan n n Preliminary Plans & Specs. n Info. (eg: types / quantities of construction, materials, dimensions, & drawings (at least 30%), location, mitigation measures) n Stand. & health & safety specs (OSHA) Construction Inspection Plan n Who will inspect site/project before, during, & after construction and when?
Application Part C Plan for Completion of Environmental Documents and Permitting Requirements
C-1: CEQA/NEPA n n Plan for required CEQA/NEPA compliance n Address environmental, social, economic impacts n Include mitigation plans as applicable n Include schedule of completion n CEQA/NEPA must be completed prior to contract execution See App. Pkg. for multiple, pertinent resources and references
C-2: Permits, Easements, Licenses, Acquisitions, & Certifications n n Compliance with local, county, State, and federal permitting requirements Environmental n Permits for CEQA/NEPA Section, Corps Section 404, Streambed alteration, and Take permits
C-2: Permits, Easements, Licenses, Acquisitions, & Certifications (con’t) n n Impacts to a reservoir or dam n Contact Division of Safety of Dams See App. Pkg. for pertinent web resources
C-3: Local Land Use Plans n Provide: n List of local land use/general plans n How proposed project fits within plans
C-4: Legal Requirements n Applicable Legal Requirements n Provide evidence of or a plan for compliance: n Local surface water / groundwater ordinances n List of other local, State, and federal laws, statutes, regulations, and ordinances
Application Part D: Need for the Project & Community Involvement
D-1: Need for the Project n n Describe the current water system: n System condition n Water sources n Existing distribution system n Current water system conditions vs. projected agency demand Consistency with local / regional water management plans or other resource management plans
D-1: Need for the Project (con’t) n n Describe expected impacts within agency’s service area if project is not constructed For projects within the CALFED Solution Area, describe: n How project will attain CALFED objectives n See App. Pkg. for CALFED web resources
D-2: Outreach, Community Involve. , Support, Opposition n n Coord. with local govs. & other agencies n Describe plan for public outreach n What groups support / oppose? n Identify potential third party impacts n Estimate # of people / organiz. expected to receive training, employ. , etc… How does the project fit into local and regional plans?
Application Part E: Water Use Efficiency Improvements and Other Benefits
E-1: Water Use Efficiency Improvements n n WUE is an action / activity that causes the net value of the beneficial use of water to be increased Narrative description n How does the proposed water conservation project result in improved water use efficiency? n Quantify
E-2: Other Project Benefits n n Narrative description n How does proposed water conserv. project result in other project benefits? For projects within CALFED Solution Area n How do proposed benefits help achieve CALFED objectives? n See App. Pkg. for CALFED web resources
Application Part F Economic Justification: Benefits to Costs
Part F: General n n Benefit / Cost ratio must be ≥ 1. 0 Tables in the Appendix: n format for calculating benefits, costs, and economic efficiency n Use the quantitative data developed in Parts F-1 through F-3 to complete the Tables & justify the data presented n An Excel version of the Tables is available: http: //www. owue. water. ca. gov/finance/
F-1: Net Water Savings n n Eligibility: demonstrate net water savings n Cite and attach pertinent back-up data Describe / calculate or estimate the following: n Net water savings (af/year) to be achieved n How this value was determined n Enter the amount in Table 4
F-2: Project Budget & Budget Justification n Prepare a detailed project budget including: n n n Land purchase / easement Planning / design / engineering Materials / installation Structures Equipment purchases / rentals Environmental mitigation / enhancement Construction administration / overhead Legal and license fees Other Contingency costs up to 15% of budget TOTAL
F-2: Budget & Justification n Enter the budget information into Table 1 Calculate the annual costs for admin, op &, maint, & other costs Enter information into Table 2
F-3: Economic Efficiency n n Include: n Quantifiable direct economic benefits n Expected third party economic benefits n Add. quantifiable economic benefits For calculation of value of benefits, use: n Avoided costs, and/or n Altern. costs for future supply sources n Water supplier revenue (sales)
F-3: Economic Efficiency (con’t) n Use the following analysis assumptions to determine benefits and costs: n n n n n Period of analysis Inflation and escalation Discount rate Dollar value base year Multiple-funded projects Project costs Avoided cost of current supply source Alternative cost of future supply sources Water supply vendibility
F-3: Economic Efficiency Describe & calculate: n Avoided cost of current supply sources n Alternative costs of future supply n Enter this info. into Tables 4 a and 4 b n Describe & calculate n Anticipated revenue from water sales n Enter this info. into Table 4 c n If project has other costs & benefits that are not adequately captured in tables, describe them n
Remember the Due Dates! n n Urban Water Conservation Program Grant Package 3: 00 pm December 3, 2002 Agricultural Water Conservation Program Loan Package Open, continuous
Agricultural Water Conservation Loans Differences between the Agricultural Loan Application and the Urban Grant Application
Duration of Ag Projects n The duration of a project will vary depending upon the following: n Loan type, n Life of the loan, n Repayment period
Eligible Ag Projects n n n n Lining or piping of ditches Automated canal structures Improve water distribution system controls Tail water or spill recovery systems Improve / replace leaking distribution systems Purchase / install water measurement devices Capital improvements for on-farm irrigation
Agricultural Loans: Due Date n Continuous submission
Agricultural Application Part A: Financial Statements n Attach to the application: n Copies of audited financial statements for the last three fiscal years, n Include the following: n Balance sheets, n Income statements, n Sources and uses of funds statements, n Most recent annual budget, n Detail for the water enterprise fund (if applicable).
Agricultural Application Part A: Cash Reserves & Existing Debt n n For cash reserves, list: n All cash reserves (restricted and unrestricted) n Any planned uses for those reserves For existing debt, provide: n A summary of all existing long-term debt, including bonds n A list of any pending indebtedness
Agricultural Application Part A: Repayment Method n Indicate your proposed repayment method: n Standby charges n Excess revenues (List source. ) n Cost savings n User fees n Assessments n Other (Please describe)
Agricultural Application Part A: Loan Security & Rate and Service Structure n n Loan Security n How will the loan be secured? n Cite your organization’s statutory authority to use this method of loan security Attach the rate structure for last three operating years
Questions and Comments n n Questions and comments before we adjourn Additional questions: Marsha Prillwitz DWR Office of Water Use Efficiency (916) 651 – 9674 marshap@water. ca. gov
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