Public School Facilities Authority PLAN REVIEW & DESIGN PROCESS 1
Introduction Public School Facilities Authority n n Martica Santistevan, Planning & Design Manager Pat Mc. Murray, Senior Facilities Manager 2
Purpose of this Workshop n Design Process n Plan review process 3
Desired Outcome of this Workshop n n n Expose district personnel to: Terminologies Processes Best practices in school planning Importance of the design and construction process 4
PSFA WEBSITE http: //www. nmschoolbuildings. org/ 5
The Challenge n Developing comprehensive yet “flexible” guidelines to districts, their communities and Design Professionals that ensure equitable public school facilities throughout the State of New Mexico 6
Do Children Learn More Effectively in Better School Facilities? 7
Do Children Learn More Effectively in Better School Facilities? n Students learning in better building conditions earn 5 to 17 percent higher test scores than students in substandard buildings 8
Do Children Learn More Effectively in Better School Facilities? n Facilities conditions may have a stronger impact on a students academic performance than the combined influences of family background, socioeconomic status, school attendance and behavior 9
Do Children Learn More Effectively in Better School Facilities? n Students in classroom with the most exposure to daylight progressed 220 percent faster on math tests and 26 percent faster on reading tests than those in classrooms with the least amount of daylight. 10
Do Children Learn More Effectively in Better School Facilities? n Students experience a significant reduction in analytical ability, reading speed, and reading comprehension when classroom temperatures exceed 73. 4 degrees. 11
Six areas/categories that are being researched to help create “better learning environments” n n n Indoor air quality – both ventilation and thermal comfort Lighting – both natural and artificial Acoustics Building age and quality School size Class size 12
Continued development of our NM Statewide Adequacy Standards and Guidelines n n n Guideline must be comprehensive & flexible Recommendations that establish a constant level of quality acceptable throughout the state Flexibility and choice should be built into the guidelines by giving designers and districts options at every level 13
PSFA is developing Standards/Guidelines in several major areas of a project development n n n Roofs HVAC systems Door hardware Casework Etc. 14
Roofing Standards n n 5 to 7 generic roofing types Performance – 20 year warranty NDL Utilizing Roofing Consultants from design through construction Working with New Mexico State Insurance Authority to reduce insurance costs for districts- who utilize these standards 15
HVAC Systems: n n n Developing 5 to 7 HVAC systems that are efficient, effective, and provide individual classroom control Developing a performance quality assurance program for HVAC systems Three year HVAC maintenance/service guarantee for districts 16
Quality Assurance n n n Division 1 Guide Specifications General project administration guideline for project delivery Tied to the owner/contractor Agreement and General Conditions 17
NM Statewide Adequacy Standards/Guidelines n n n “Living Document” – updated every year! Establishes quality of Acceptance Appropriate for ALL districts through out the state 18
New Initiatives n Governors Executive Order 2006 -001 State of New Mexico Energy Efficient Green Building Standards for state buildings n Lease Purchase Agreements for new school facilities 19
Authority to Construct n Public School Facilities Authority must approve all school projects before they bid 20
When to Submit n n n Projects must receive final PSFA approval prior to bidding the construction or otherwise the letting of contracts State Law: Section 22 -20 -1 NMSA, 1978 We suggest that you make your final submittals at least thirty days prior to going to bid. 21
What We Review For n New Mexico Statewide Adequacy Standards n New Mexico State Building Codes n 2003 International Residential Code n 2003 New Mexico Plumbing code n 2003 New Mexico Mechanical code n 2002 National Electric Code n 2003 International Existing Building Code n 1999 American National Standards – soon to be 2003 ANSI 22
Request for Approval of School Construction (RASC) n FROM: _________________________ Schools n SUBJECT: ______ New Building n ______ Portable Building n ______ Building Additions ______ Building Renovations ______ Reopening Closed School ______ Lease Facilities ______ Site Work/Landscaping n NAME(S) OF SCHOOL(S) AFFECTED: ______________________________________ n BRIEF DESCRIPTION OF PROPOSED PROJECT: _______________________________ n ______________________________________________________ n A. Bid opening scheduled for: ________________, 20_______ n B. Current Enrollment(s): _____ Contacts: n DISTRICT REPRESENTATIVE: _____________________Phone: _____________ n Grade Levels: _____ Design Capacity: _____ n E-mail: ______________________________ fax______________ n ARCHITECT: _________________________ Phone: ________________ n E-mail: ___________________________ fax______________ 23
Quality Assurance Initiatives n n n HVAC Performance Assurance Program Pre-submittal reviews Program Submittal Schematic phase Design Development phase Final Submittal/Bid Documents 24
Submittal Phases n n Program Statement: Please provide a statement describing how this project serves the needs of the school(s) and/or district including a statement of need and the educational programs to be served. This review protects the district, taxpayer and the architect so everyone knows what is intended to be built. 25
Submittal Phases Continued n Schematic Phase (30%)—Submit one set of drawings that provide a fair representation of the scope of the project, including site plan; a brief description of proposed mechanical and electrical systems; a Level 1 Uniformat probable cost estimate 26
Submittal Phases Continued n Design Development Phase (60%)— Submit one set of drawings that finalize and describe the size and character of the entire project, the Project Manual (60%) complete, a Level 2 Uniformat probable cost estimate. 27
Submittal Phases Continued n Bid Documents (100%)—Submit three sets of complete, full-sized construction drawings; and three complete sets of specifications; a Level 3 Uniformat probable cost estimate, a copy of the Energy Minerals and Natural Resources Department’s Certification Form, and a completed copy of the NM State Fire Marshal’s Office (SFMO) Plan Submittal Form 28
Funding Sources & PED Review n n E. Estimated cost and source of funding for this project/phase only: COST SOURCE n n $______________ Capital Improvements Act (SB-9): n n $_______________ State Match from PED n $_______________ Critical Capital Outlay Legislative Appropriation: n n Yr. _______ $_____Severance Tax Bonds n #______ Bill #______ Year______ DFA #______ $______General Funds Bill #______ Year______ DFA n n $_____State General Obligation Bonds $_____Other Bill #_____ Year _______ 29
Required Signatures n n n _________ Design Professional ________ District Representative _________ PSFA Regional Manager When there is no PSCOC or DCP funding involved there is not a need for the Regional Manager to sign, only the architect and the district representative 30
Plan Review Turn Around Time n n n We are a one stop shop! PSFA coordinates reviews with all other agencies. We are committed to a 14 day plan review for the adequacy and construction code review The final bid document plan review has a 21 day plan review including, adequacy, accessibility, code review, State Fire Marshall and EMNRD reviews. If the submittals are incomplete, non-code compliant or require clarification, they will be put on hold, architect and district will be notified and the 10 day clock will be stopped until these are met. After PSFA review is complete, construction documents will be taken to CID for permitting and Electrical and or Mechanical Review. CID has committed to a five day turn around on all public school projects. 31
EMNRD Requirements n All New Buildings and Renovations shall comply with the Energy Efficiency Standards for Public Schools. See APPENDIX E of the New Mexico Public School Facility Adequacy Standard Planning Reference Guide. In addition, all new buildings must comply with the 2003 New Mexico Energy Conservation Code. 32
School Projects That Do Not Need EMNRD Approval n n n n School projects that do not need to be sent to Energy Minerals, and Natural Resources Department are the following: Field houses, which are not attached to school building (baseball, softball, football etc. ) sewage treatment septic irrigation restroom renovations portables 33
State Fire Marshall Office Review n n The SFMO has agreed to join us in assuring the safety of our public schools. Their initial review will be incorporated into the PSFA review process. Currently the State of New Mexico has adopted into law (10 NMAC 25. 5 & 10 NMAC 25. 9) The National Fire Protection Associations (NFPA) Fire Prevention Code #1 Section #1 -17 “Plans Review” which requires the submittal of drawings or plans for all fire alarm systems within the jurisdiction of the State Fire Marshal’s Office. 34
Fire Scoping Documents n n n Design Criteria for Fire Alarm Systems Revised 10 -17 -05 Design Criteria for Fire Protection Systems - Revised 10 -17 -05 Fire Alarm Pre-Inspection Checklist Revised 10 -17 -05 Specifications For Fire Detection and Alarm Systems - Revised 10 -17 -05 Specifications For Fire Protection Systems Revised 10 -17 -05 35
SFMO Submittal Requirements n n Plans submitted for this review must meet the State Fire Marshal's Office Plan Review Requirements, which are available on the PSFA website. SFMO Plans Submittal Check List for Educational Occupancies must accompany final submittal, which is available on the PSFA website. 36
GOVENORS COMMISSION ON DISIBILITY n n n We submit all of our plans to Governors Commission on Disability for an Accessibility review They have five days in which to review the plans. Following their review they issue a report to us, which is also made available to the architect. 37
Construction Information Management System n n CIMS is used as a tool to allow the management of construction projects. It is an internet based system, which can be accessed from any PC with an internet connection. Planning and Review use it as our main tool for communication and distribution of information. Architects, Districts, Construction Managers, Plan Reviewers, Contractors, PED, GCD, SFMO and EMNRD can all view review information and status at any time. 38
CIMS Training n n n PSFA maintains a full time training staff. Arrangements can be made for the trainers to come to you. The contact number for the trainers is 505 -8436272. 39
Interface with CID n n n After final review, the plans are ready to go to the Construction Industries Division. We will forward the plans to CID will be performing the electrical and mechanical review. When their reviews are complete, the plans are returned to PSFA, we write the approval letter. Then we return the plans to the architect. When the project is bid he gives them to the contractor who takes them to CID will be collecting the permit fees. 40
Interface with CITY OF ALBUQUERQUE & BERNALILLO COUNTY n n n After final review, the plans are ready to go to City Of Albuquerque and Bernalillo County We will forward the plans to City Of Albuquerque and Bernalillo County City Of Albuquerque & Bernalillo County will perform their review. The plans will be returned to us and we will then write our approval letter. Then return the plans to the architect 41
INVITATION n n New Advisory Group regarding project development – April 2006 Pat Mc. Murray Pat. mcmurray@psfa. k 12. nm. us 505 -843 -6272 42
Any Questions? 43
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