Providing Solutions to Improve Business Processes™ i. Purchase Implementation Overview for Monday , March 22, 2010
Agenda Ø ISS Group Overview Ø Wellman Products Group i. Purchase Implementation • Overview of Wellman Products Group • Wellman Products Group i. Purchase Objectives • Implementation Challenges Faced • Timeframe of Implementation • Results to Date Ø i. Purchase Software Demonstration Ø Q&A
ISS Group: Summary Ø Founded in 1986 (www. issgroup. com) Ø Implemented ERP for Manufacturers 1986 – 2000 • MFG/PRO 1995 – 2000 • Developed 1 st MFG/PRO e. Commerce application with QAD in 1996 Ø Today: Web-based Business Process Improvement Solutions for the QAD ERP User Community • e. Procurement • Energy/Asset Management • Sales Force Automation
ISS Group: Clients
Wellman Products Group Ø Parent Company - Hawk Corporation Ø Manufactures High Performance/Severe-duty Friction Products - Cat, Deere, Komatsu, Aircraft, Hawk Performance • Brakes • Clutches Ø Seven Locations Ø Corporate / R&D - Solon, Ohio Ø Mfg sites in the US – 3 Ø Akron and Medina Ohio, Catoosa, Ok Ø Canada – 1 Ø Italy - 1 Ø China – 1
Wellman Products i. Purchase Objectives 1. Streamline the requisition and purchase order process 2. Cut the time to process a requisition at a minimum in half 3. Eliminate data entry errors - no double / triple data entry 4. Electronic Routing for approvals – 1. Complete tracking of the requisition from Requisition to P. O. 5. Complete transparency of the approval process. 6. Electronic data storage and retrieval of requisitions and attachments. 1. Beneficial in many ways, Sarbanes, ISO compliance. 2. Saves $ in terms of paper, toner, printer wear etc. 7. Result in a minimum of 1 FTE in terms of efficiency
Implementation Challenges Faced Ø Culture Ø Breaking down of internal barriers Ø Getting buy in across the sites Ø Across different levels of users/management Ø Change Management Ø Resource Constraints Ø Learning curve Ø QAD and Legacy System integration Ø P. O. Printing Ø P. O. Configuration Ø Field alignment from QAD to i. Purchase
Timeframe of Implementation Ø Opening Discussions held in early 2009 Ø Project approved in May 2009 Ø Project Kick Off June 2009 Ø Approval Rules & Configuration July 2009 Ø SOX – Data Compliance Review / Signoff – Aug 2009 Ø Training and Testing Scripts completed – Sept 2009 Ø System Test / User Training – (Oct thru Nov) 2009 Ø System Live at all sites December 17 th 2009
Results to Date Ø System has been operation since December of 2009 Ø To date – thru first 3 months ~ 2200 Req’s processed. Ø Overall positive feedback Ø Still working thru the learning curves Ø System integration i. Purchase/WPG process tweaks continuing Ø WPG is seeing the benefits/efficiencies/availability of data Next steps Ø Finish Implementing Punchouts Ø Implement P. O. Change Order Process
Industry Analyst’s “On average, e-procurement solutions reduced requisition-to-order cycle cost and time by 49% and 65%, respectively. ” The e-Procurement Benchmark Report August 2008 - Aberdeen Performance Area Requisition-to-order costs Requisition-to-order cycle time Spend under management Percentage of maverick spend Before $51 9. 6 Days 42% 33% After $26 3. 4 Days 60% 20% Source: Aberdeen Group, August 2008 “For every $1 in sales, a company spends 50 to 55 cents on purchased materials. Reductions in purchasing costs translate into dollar-for-dollar improvement profits. ” Tim Minahan, Managing Director Aberdeen Group
i. Purchase Integration with QAD – No Data Replication! QAD Tables Purchase Orders Supplier Master Product Master Codes Comments i. Purchase Functions Requisitions i. Purchase Tables Approval Process Requisitions Approved Requisitions are converted into QAD Purchase Orders
i. Purchase: Roadmap q Current version v 5. 4 q Minor Enhancements and Patches for v 5. x through 2010 q Version v 6. 0 scheduled for release by end of Year 2010 q Partial list of features planned for v 6. 0 Ø Sourcing (RFQ process) - Complete Ø A/P Invoice Reconciliation and Approval Ø Integration with Infor Asset Management - Complete Ø Integration with QAD MRP Ø Enhanced Report Writer
i. Purchase: Demonstration q Web 2. 0 Technology q e. Commerce Punch-out Capable q Hosted Catalog q Rules Based Approval Workflow q Purchasing Analytics (UNSPSC) q Download to Excel q Line Item Approval q Mobile Functionality q Purchase Order Inquiry/Re-print q SOX Compliant
Questions? Contact Us! Andy Weinstein 908 -832 -1384 aweinstein@issgroup. net
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