Property Disposal Project September 28, 2006
Agenda/Table of Contents Current Property Disposal Process: Unable to Meet Goals p. 3 Analysis of Greensheet Data: Inefficient Process for Property Disposal p. 4 Analysis of Greensheet Data: Most Winning Bids are <$20 p. 5 Proposed Property Disposal Process p. 6 Proposed On/Off Campus Listing: Rice Classifieds Website Screenshots p. 7 2
Current Property Disposal Process: Unable to Meet Goals of Property Disposal Process Problems with Property Disposal 1. Redistribute valuable property within university 1. Too many low-value ($5) items listed on Greensheet 2. Ensure compliance with research accounting rules 2. Greensheet cumbersome and slow 3. No physical storage space 3. Extract remaining residual value of property 4. Greensheet software outdated 4. Account for disposed property The Greensheet process is not efficient for property disposal at Rice University 3
Analysis of Greensheet Data: Inefficient Process for Property Disposal Redistribute valuable property within university Ensure compliance with research accounting rules Extract remaining residual value of property Note: (1) Data from previous four greensheets (Jul 2005, Sep 2005, Feb 2006, and Apr 2006) 4
Analysis of Greensheet Data: Most Winning Bids are <$20 66% of Winning Bids under $20 Note: Data from previous four greensheets (Jul 2005, Sep 2005, Feb 2006, and Apr 2006) 5
Proposed Property Disposal Process Start Sale and Deposit Compliance Check with Research Accounting On Campus Listing: FS or WTB Off Campus Listing: FS Process Listing posted for two weeks. If “sold” then buyer/seller process IDT. Automate asset tag check against research funds End Eligible for Building Cleanup Listing posted for two weeks. If “sold” then seller deposits sale to department account. If not “sold” Seller can then: • Re-list item Benefits Reduced manual lookups If not “sold” Seller can then: • Re-list item • Hold item • Send for Compliance Check • Dispose item Benefits • Capture higher value items • Potential to use salvage • Real-time • No additional seller work • Ability to list WTB’s Note: FS- For Sale, WTB- Want to Buy company or Dell recycle program in the future • Ability to convert to EBay 6
Proposed On/Off Campus Listing: Rice Classifieds Website Screenshots Home Page Item Posting Detail Listings Search 7
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