Project Name Project Stage Kick-off meeting

Project Name Project […. ] Stage Kick-off meeting 26 -Jun-16 1

Agenda ITEM Who When Welcoming & Where we are now 13: 00 – 13: 15 Review of the previous Stage 13: 15 – 13: 30 Project Objectives 13: 30 – 13: 35 Risks/assumptions/constraints 13: 35 – 13: 55 Project Organization, R&R 13: 55 – 14: 10 Execution Strategy/timelines 14: 10 – 14: 25 Details of […] Stage & deliverables 14: 25 – 14: 35 Ground Rules within the Project 14: 35 – 14: 45 Conclusion 14: 45 – 14: 50 Q&A 14: 50 – 15: 00 26 -Jun-16 2

Where are we now [High level timeline picture] [Key items completed during previous stage] … . . … …. . [Key message] 26 -Jun-16 3

Heroes / “Do’s” and “Don’ts” Thank you ALL for achieving the end of […] Stage and all planned deliverables on time! [List “Heroes” here and their achievements] v … v … Do’s Don’ts 26 -Jun-16 4

Objectives [Include project Goal statement] What How much/When Priority H/M/L Strategic alignment Strategy for execution [Briefly describe execution strategy/Project Approach] 26 -Jun-16 5

Risk assessment [Include Key Risks here] q … q … q. . q … 26 -Jun-16 6

Assumptions, Constrains, Dependencies Assumptions §… §… Constraints § …. §… Dependencies § …. §… 26 -Jun-16 7

Project Organisation [Include both Project Management Team and the Project Team] 26 -Jun-16 8

Roles & Responsibilities [Can be described in a text or RACI matrix] 26 -Jun-16 9

High-level schedule and milestones Stage Name Milestones End Date # 1 2 3 4 5 6 7 8 9 10 Task Name Delivery/Decision Delivery Delivery Decision Date 26 -Jun-16 10

Execution schedule […. Stage] Timeline picture of a Stage 26 -Jun-16 11

Details on RUN phase [include all relevant links to relevant documentation] Expected deliverables • • • ……… 26 -Jun-16 12

Project Ground Rules Communication § § § Timely communication – all concerns reported immediately to PMs; Open communication – Business talks to IT and IT talks to business from the very first day anytime when it is required; If any doubts or concerns – PLEASE TALK! Operational rhythm [summary of communication strategy] Project Documentation [rules for storing documentation and versions control] Change management [how it is planned to approach changes] Risk management [summary of risks management strategy] 26 -Jun-16 13

Conclusion v It all depends on us! § v [any “energizing” points”] … § § v Large scale project with very aggressive and demanding time schedule and serious impact on customers number of external parties involved, that should be watched out Still… It is all doable! § We have learnings delivered by another projects § We have skilled and professional fully staffed Team § …… 26 -Jun-16 14

Thank you & your Questions please! 26 -Jun-16 15