Project Management Partnering With Procurement F S

Project Management Partnering With Procurement

F. S. 287. 057 (18)(b) • If the value of a contract is in excess of $10 million in any fiscal year, at least one of the persons conducting negotiations must be a Project Management Professional, as certified by the Project Management Institute.

What is Project Management? • Project Management is the discipline of planning, organizing, and managing resources to bring about the successful completion of specific project goals and objectives.

What is a Project? • A project is a finite endeavor—having specific start and completion dates— undertaken to create a unique product or service which brings about beneficial change or added value. This finite characteristic of projects stands in sharp contrast to processes, or operations, which are permanent or semi-permanent functional work to repetitively produce the same product or service.

Characteristics of a Project? • A Temporary Endeavor • Definite Beginning and a Definite End • Undertaken to Create a Unique Product, Service, or Result. • With Progressive Elaboration • Developing in Steps and continuing by increments

Project Life Cycle • Initiation – Identify and Articulate needs; Analyze Alternatives; Select Project • Planning – Define Requirements; Develop Plan; Create Schedule; Determine Budget • Implementation – Perform; Monitor & Control; Manage Change; Evaluate Progress • Closure – Deliverables; Assess Customer Satisfaction; Reassign Resources; Document Lessons Learned

Who are the Key Stakeholders? • • • Who Who Who receives the Projects Output? Provides Project Input? has Project Oversight? has Related Responsibilities? Benefits from the Project? Suffers the Penalties?

Nine Knowledge Areas of Project Management • Integration – Includes the processes and activities needed to identify, define, combine, unify, and coordinate the various processes and project management activities. • Scope - Includes the processes required to ensure that the project includes all the work required, and only the work required to complete the project successfully.

Nine Knowledge Areas of Project Management • Time – Includes the processes required to accomplish timely completion of the project. • Cost – Includes the processes involved in planning, estimating, budgeting and contolling costs so that the project can be completed within the approved budget.

Nine Knowledge Areas of Project Management • Quality – Includes all the activities of the performing organization that determine quality policies, objectives, and responsibilities so that the project will satisfy the needs for which it is undertaken. • Human Resources – Includes the processes that organize and manage the project team.

Nine Knowledge Areas of Project Management • Communication – Includes the processes required to ensure timely and appropriate generation, collection, distribution, storage retrieval and ultimate disposition of project information. • Risk – Includes the processes concerned with conducting risk management planning, identification, analysis, responses, and monitoring control on a project; most of theses processes are updated throughout the project.

Nine Knowledge Areas of Project Management • Project risk management processes include the following: • • • Risk Management Planning Risk Identification Qualitative Risk Analysis Quantitative Risk Analysis Risk Response Planning Risk Monitoring and Control

Nine Knowledge Areas of Project Management • Procurement Management – Includes the processes to purchase or acquire the products, services, or results needed from outside the project team to perform the work.

Organizational Influences • Internal • Systems • Structure • Culture and Style • External • Social • Economic • Environmental

What is Contract Management? • Contract management or contract administration is the management of contracts made with customers, vendors, partners, or employees. Contract management includes negotiating the terms and conditions in contracts and ensuring compliance with the terms and conditions, as well as documenting and agreeing any changes that may arise during its implementation or execution.

What is Contract Management? • It can be summarized as the process of systematically and efficiently managing contract creation, execution, and analysis for the purpose of maximizing financial and operational performance and minimizing risk.

What is a Contract? • An agreement between two or more parties or persons that creates an obligation to do or not do a particular thing.

Contracts Are…. • Sources of Business • Sources of Goods and Services • Risk Management Tools • AND……. .

Contracts Are Projects • Contracts are- • Goal Oriented • Of Finite Duration – Have a Definite Beginning and Ending • Coordinated and Interrelated Activities • Contracts Should be Managed as Projects

Pre-award Phase Roles and Responsibilities • Project Manager • Define Requirements • Perform Make vs. Buy Analysis • Develop Statement of Work/Specification • Identify Potential Sources • Determine Selection Criteria • Determine Budget • Identify Schedule • Contract Manager • Review Requirements • Participate in Make vs. Buy Analysis • Finalize Statement of Work/Specification • Identify Potential Sources • Help Determine Selection Criteria • Determine Method of Solicitation/Contracting • Develop Contract Ts &Cs

Award Phase Roles and Responsibilities • Project Manager • Review Proposals • Participate in Discussion/Negotiation • Select Preferred Source • Finalize Price • Finalize Ts & Cs • Contract Manager • Review Proposals • Participate in Discussion/Negotiation • Facilitate the Selection of a Preferred Source • Finalize Price • Finalize Ts & Cs

Post-Award Phase Roles and Responsibilities • Project Manager • Contract Manager • Monitor Seller Performance • Manage Contract Change • Resolve Disputes • Fulfill Commitments • Review Final product/documentation • Recover/Reallocate Buyer-Furnished Equipment • Participate in Performance Reviews • Authorize Changes • Resolve Disputes • Ensure all payments have been made • Close out Contract

Key Messages • A project is a temporary endeavor undertaken to create a unique product, service, or result. • Project management is the application of knowledge, skills, tools, and techniques to project activities to meet project requirements. • The phases of a project make up the project’s life cycle.

Key Messages • Internal and external factors influence every project. • Project managers and contract managers have overlapping, interdependent roles. • Project managers and contract managers must work together to ensure project success.

PMP Certification • Individuals who hold the Project Management Institute’s (PMI) Project Management Professional (PMP) credential demonstrate a proficient level of project management leadership skills, and as a result are able to command salaries that exceed those of their noncredentialed counterparts. • There more than 260, 000 PMPs in approximately 171 countries.

Eligibility for PMP Certification • Applicants must have 35 hours of specific project management education. • With a Bachelor’s Degree (or the global equivalent): Applicants must have a minimum three years’ professional project management experience, during which 4, 500 hours are spent leading and directing project tasks, up to eight years from the time of application.

Eligibility for PMP Certification • Without a Bachelor’s Degree (or the global equivalent): Applicants must have a minimum five years’ professional project management experience, during which at least 7, 500 hours are spent leading and directing project tasks, up to eight years from the time of applicationn.

The PMP Credential Examination • This four-hour examination composed of 200 multiple-choice questions measures your ability to apply knowledge, skills and techniques used in project management. The examination is developed by groups of individuals from around the globe who hold the PMP credential and is routinely reviewed and revised to ensure the best and consistently objective assessment.

Questions?