Project management Content What do you

Project management

Content • What do you know about projects? • Project’s idea (how to start? ) • vision • Project’s planning • Implementation. Don’t forget! • Project’s evaluation • Summary

What do you know about project? Why project management is so important?

What’s the Project? A project is an initiative with certain purpose that is organized for the achievement of specific objectives that are defined for the solution of a problem or satisfy a need

What’s the Project? A project is an initiative with certain purpose that is organized for the achievement of specific objectives that are defined for the solution of a problem or satisfy a need

Four factors of a successful project ü Need or problem. relevance for external environment ü The idea and vision. importance of proper planning ü The opportunity for a project. belief in the product. people have knowldge and skills needed ü The capacity. involvement and interest of the whole team. professional attitude on each of the stages. proper follow-up

What is Project Management? The Project Management TRIANGLE Balance the conflicting requirements of TIME Deadline Time • Cost • Quality • Resources and Budget Perfection COST QUALITY

initiating evaluation project execution planning

Project in 5 steps STEP 5 Closing Final evaluation and follow-up STEP 4 Controlling Resources Tracking STEP 3 Executing Implementation STEP 2 Planning Plan of activities Aims and objectives Community STEP 1 Initiating Organization Needs analysis You

Aims and objectives SMART Specific Measurable Achievieble Realistic Timed

Plan of activities The first thing you need to have is VISION !!!

Vision We create image of world after our project. This image shows us the way which we want follow. i. e. Vision of some X team: ‘We are delivering high quality internship which changed life of 6 people (if we did such a goal) who are completely satisfied with their internship. By working in this project we gained knowledge from different areas and we are ready to take next stage of @XP’

The Need for Project Vision Dear Vasya, Please build me a house. Thanx.

Plan of activities 5 W rule-shaping the idea of the project Who? for who? With whom? Which stakeholders, participants, targets groups, partners? What? milestones - main activities (i. e. research, preparing offers, contacting)? When? period of time we focus on, deadline - with long term (later than one month), short term (approx in one month)? Where? organizations place, logistics, region, city? Why? what we want to achieve, do we want to do it in this way, our motivation, main goals?

“I keep six honest serving-men (They taught me all I knew); Their names are What and Why and When And How and Where and Who. ” Rudyard Kipling

Project process Preparation 50% Realization 40% Follow Up 10%

Preparation process Idea 10% Feasibility study 45% Detail planning 45%

Planning, Scheduling and Controlling Project Planning 1. Setting goals 2. Defining the project 3. Tying needs into timed project activities 4. Organizing the team Time/cost estimates Budgets Engineering diagrams Cash flow charts Material availability details Project Scheduling 1. Tying resources to specific activities 2. Relating activities to each other 3. Updating and revising on a regular basis Project Controlling 1. Monitoring resources, costs, quality, and budgets 2. Revising and changing plans 3. Shifting resources to meet demands Before Project During Project Gantt charts Milestone charts Cash flow schedules Other tools Reports • budgets • delayed activities • slack activities

“Failing to plan is planning to fail”

Why project planning is so important? «Если бы у меня было девять часов на то, чтобы срубить дерево, шесть из них я потратил бы на заточку топора» Авраам Линкольн

Plan of activities THEORY ACTION

Project planning tools SMART 5 W SWOT Eisenhower matrix Laswell’s matrix BCG matrix Triangle product Gantt chart People/Task matrix

SWOT is needed in complex projects. Thanks to that we can analyze our situation, prepare strategy and make plan of work. It is the first stage of planning and helps marketers to focus on key issues. Strengths and weaknesses are internal factors. Opportunities and threats are external factors. Strenghts Weaknesses Opportunities Threats

Eisenhower matrix Not Important Time/task matrix I III Urgent II IV Not Urgent

Laswell’s Matrix Have Don’t have Want Keep on going Start doing Don’t Stop want Leave it as it is We have to work in both ways and improve our whole situation.

Triangle product Level we are currently at Customer proximity: (How close are we to our clients? ) Big Level we want to be Average Small Simple Small Average Big Effectiveness of action (Cost-effectiveness) Combined Complex Functionality of product

Gantt Chart

People/Task matrix Task / ppl Ann Peter John Task 1 03. 11 Task 2 06. 11 Task 3 03. 11

Some useful tips Task Action steps Respon sible Deadline done Not done Reason why not done

Implementation "Coming together is a beginning. Keeping together is progress. Working together is success. " Henry Ford

Project Manager activities PM qualities 1. Influencing skills 2. Negotiation skills 3. Delegation skills 4. Coordinating skills

Project Manager activities 4 directions management: 1. Up management: Influencing 2. Team management: Delegation 3. Relationship management: Negotiation 4. Management of the members: Coordinating

Project Monitoring & Control “How does a project get to be a year behind schedule? One day at a time. ” Fred Brooks All projects of any reasonable size experience problems. The Project Monitoring & Control Cycle of activities enables problems to be identified and solved at an early stage so that the project can be maintained on track.

The Monitoring & Control Cycle The monitoring & control cycle consists of: – Reviewing and measuring progress – Comparing actual progress against the various plans e. g. schedule, risk – Identifying any variances – Taking action to correct variances – Forecasting events that may violate the plan – Re-planning if necessary Deliverables will be subjected to interim review during the project and extensive review against the relevant requirement before final delivery. plan action Monitoring & control

Project Closure The main objective of project closure is to ensure that all elements of the project are completed and closed down in a controlled manner. Any lessons learned should be recorded and made available for the benefit of others.

How can YOU make it happen?

That’s it! Thank you for involvement and attention!