Project from start to finish Jan Bollen Saxion

Project from start to finish Jan Bollen Saxion University of Applied Sciences

Saxion University of Applied Sciences Agenda § § § § § 2 Projects examples, types improvising vs routine Phasing, managing Project plan and chapters, Gantt diagram Methodological design, Stakeholders V-model Waterfall Scrum, structured activities Project setup SMART Boundaries, project organisation Team roles, team meetings Choices, Morphological design

Saxion University of Applied Sciences Projects, examples § § § § § 3 Building a bridge Developing a new product Developing a marketing plan Reducing waiting lists at hospitals Doing a theater production Conducting research for a thesis Organizing a pop festival Implementing software at a company Setting up a website ……. .

Saxion University of Applied Sciences Use the book ! § § English 198 pages ISBN 9789001790929 § Buy or borrow it 4

Saxion University of Applied Sciences Projects, types 5

Saxion University of Applied Sciences Projects, improvising vs routine 6

Saxion University of Applied Sciences Projects, phasing 7 § It needs structure and sequence

Saxion University of Applied Sciences Managing a Project 8 § § § § Project plan Project goals / SMART Planning / Gantt People / Roles Methodology / V model / Waterfall / Scrum Milestones Product

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Saxion University of Applied Sciences Project plan mindmap 10

Saxion University of Applied Sciences Project plan chapters Background info Where (in what environment) will the project be carried out? Project results Why carry out this project and what is the desired final result? Project activities What do we need to do to achieve the project goal? Project limits What are the boundaries of the project? The products What are the intermediate products? Quality control How can we ensure the sufficient quality of all products? Project organization Who is participating and how do we plan to collaborate? Schedule Who is doing what / when? Costs and benefits What will the project cost and what will it yield? 11 Risks What could cause the project to fail?

Saxion University of Applied Sciences Gantt diagram Time versus activities and milestones 12

Saxion University of Applied Sciences Why? Methodological design § Minimization of Project Risks § Improvement and Guarantee of Quality § Reduction of Total Cost over the entire project § Improvement of communication between all Stakeholders 13

Saxion University of Applied Sciences Stakeholders § § § 14 Operator Manufacturer Seller Transporter Maintainer Dismantler

Saxion University of Applied Sciences Principles of methodological design § Think first, then act! § Think through project in detail § from start to finish AND § from finish to start. § Work from global to detail § Top-down working § First the big picture § Then the details! 15

Saxion University of Applied Sciences V-model 16

Saxion University of Applied Sciences Waterfall 17

Saxion University of Applied Sciences Scum 18

Saxion University of Applied Sciences V model Structured activities § Research / know all the details of the original coffee maker machine § Designing / How will the new machine work and look like § Realising / Producing the new machine § Testing 19 / Does it work yes or no? / Is the Client and User satisfied?

Saxion University of Applied Sciences Project setup, SMART 20

Saxion University of Applied Sciences Specific Who is involved? What do I want to accomplish? Where Identify a location. When Establish a time frame. Which Identify requirements/constraints. Why Specific reasons, purpose or benefits of accomplishing the goal. 21

Saxion University of Applied Sciences Measurable How much? How many? How will I know when it is accomplished? 22

Saxion University of Applied Sciences Acceptable The goal is “do-able” It is action-oriented It is “within reach” of mortals! 23

Saxion University of Applied Sciences Realistic The goal must be an objective toward which you are both willing and able to work. Again, it must be “do-able” People must believe it can be accomplished 24

Saxion University of Applied Sciences Time bounded You should establish a timeframe The timeframe must be realistic Everyone needs to know the timeframe…make it public 25

Saxion University of Applied Sciences SMART example 26

Saxion University of Applied Sciences Project boundaries Start of project Start date Project Boundaries Time / start end Money / budget Product / demo or ready for production Activity 27 End of project End date

Saxion University of Applied Sciences Project Organization Main functions in a project organization: § § § Project leader Secretary / documentation Members Each function should be described: § Tasks § Responsibilities 28

Saxion University of Applied Sciences Team roles (separate ppt) Team player Innovator Expert Executive Analyst Driver Chairman Completer Explorer 29

Saxion University of Applied Sciences Team meetings (separate ppt) 30

Saxion University of Applied Sciences Choices are important Use a morphologic overview 31

Saxion University of Applied Sciences Morphologic overview 32

Saxion University of Applied Sciences Morphological example Horizontal: Options Vertical: Items / functions / key parameters 33

Saxion University of Applied Sciences Morphological coffee maker Horizontal: Options Vertical: Items / functions / key parameters 34 Make choices clear

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