Progress Report 2013 Baltic Retreat 2013 NCU Estonia

Progress Report 2013 Baltic Retreat 2013 NCU Estonia 6 th September 2013 Taisi Valdlo The NCU of Estonia

Overview • Total allocation for Estonia is CHF 39 920 000, total net amount available is CHF 37 920 000 • 18 project agreements have been signed covering the total CHF 37 920 000 (100% of the total allocation). • Reimbursements together with advance payments have been received in the amount of ~ CHF 17 173 939, 31 (45%) • Due to the end of commitment period on 14 th June 2012, an amendment No II of Annex 1 to the Framework Agreement was signed on 7 th June 2012. The amendment concerned reallocations in the section of Thematic Focus and Indicative Financial Allocations and no new eligible projects were included.

Completed projects Project Preparation Facility Judges conference in Tartu Automated gait orthosis treatment License plate recognition system on public roads Improvement of court hearings Grant (CHF) 107 377, 86 91 625, 76 344 341, 45 460 000 550 000 Implementation period 23. 02. 2009 -31. 07. 2011 Project completion report approved on 30. 01. 2012 02. 06. 2010 -31. 12. 2010 Project completion report approved on 26. 04. 2011 08. 11. 2010 -31. 08. 2011 Project completion report approved on 13. 12. 2011 25. 04. 2011 – 31. 03. 2013 Project completion report submitted to Switzerland on 01. 07. 2013 10. 02. 2012 -31. 07. 2013 Project completion report is being prepared

Project Grant (CHF) Implementation period Procurement of forensic science equipment 3 500 000 28. 05. 2009 – 31. 12. 2014 Utilising reserves Financial reporting and auditing standards Building children’s homes for children without parental care Ambulances and the integrated national communication system of alarm services 1 800 000 5 640 000 23. 01. 2009 – 31. 01. 2014 Procurement issues. Prolongation is being drafted 08. 11. 2010 -31. 08. 2011 Utilising reserves 1 280 000 25. 02. 2010 – 30. 06. 2014 Procurement issues and software development Information and communication technology systems of Emergency Respond Centre 2 013 994 25. 02. 2010 – 31. 12. 2014 Procurement issues and software development. Utilising reserves. Increasing fire safety in nursing homes and hospitals 1 390 431 30. 11. 2010– 31. 12. 2013 Procurement issues. Prolongation is being drafted Semi-compulsory treatment for drug-addicted offenders 950 000 03. 08. 2011 -31. 12. 2014 Issues with getting patients to

Project AFM microscopy Energy efficiency in public buildings and development of new building standards Enhancing public environmental monitoring capacities NGO Fund Scholarship Fund Technical Assistance Grant (CHF) Implementation period 250 000 24. 11. 2011 -31. 12. 2013 6 500 000 8 500 000 2 500 000 1 973 337 85 000 25. 05. 2012 – 30. 11. 2015 Issues with procurements. Won’t affect deadline. 24. 11. 2011 -31. 07. 2015 15. 05. 2009 -31. 12. 2016 15. 05. 2009 -13. 06. 2017

Publicity • The webpage introducing the Estonian-Swiss cooperation programme can be found by visiting www. fin. ee/shveits (or www. swiss-contribution. ee which leads to the previously mentioned page in English and in Estonian). The webpage contains main information on the projects, agreements and other relevant information concerning implementation of the Estonian-Swiss cooperation programme. • Administrative bodies communicate important information through special mailing lists which enable quick communication of information concerning general issues of the cooperation programme • In order to reach the right target group the promotion concerning the projects is also done through specific channels like professional unions, information lists etc.

Opening ceremony of Viljandi and Saarepeedi Children’s Homes – March 9, 2012 2 family houses have been constructed and furnished in Viljandi. The children (15 per house) have moved into the houses. 2 family houses have been constructed and furnished in Saarepeedi. The children (16) have moved into the houses. The opening ceremony of both Saarepeedi and Viljandi family houses took place on March 9 th 2012. Minister of Social Affairs of Estonia Mr Hanno Pevkur handing over the ceremonial key on the opening ceremony of the Saarepeedi Children’s Homes on 9 th March 2012

Opening Ceremony of the Juuru Children’s Homes – October 30, 2012 5 family houses have been constructed and furnished in Juuru. 19 children have moved into the houses. Some children are still to be relocated. . Väätsa

Opening Ceremony of Elva Children’s Homes – December 21 st 2012 Minister of Social Affairs of Estonia Mr Taavi Rõivas opens the ceremony on 21 st December 2012. 2 family houses have been constructed and furnished in Elva. The children (16 per house) have moved into the houses and have settled in.

Monitoring • Intermediate Body – Eligibility check (incl. copies of the invoices) – Monitoring of results – Spot checks • Paying Authority – Check of Reimbursement Request and Financial Progress section in Interim Report (list of expenditures) – Spot checks • NCU – Check of Interim Reports (comparing physical progress and financial progress, list of expenditures, compliance with the agreement) – Steering committee meetings – Spot checks – Monitoring of Annual Reports (cooperating with the State Budget Department)

Steering commitee meetings • Project steering commitee meetings take place in the environmental monitoring programme, fire safety project, energy efficiency project, treatment of drug offenders project, and a joint steering committe for Emergency Respond Centre’s and ambulances project. • The meetings take place quarterly or each half year. • This year (2013) there has been eight steering committe meetings. • NCU representative and when possible a SCO representative will attend the meetings as observers.

Site Visits • Nationally the responsibility for conducting site visits is on the Intermediate Bodies. • They plan the visits and inform the NCU of the date, giving the NCU and/or SCO an opportunity to participate.

Ministy of Environment’s site visit photos – sub-project 5 – July 23 2013 The plane carrying the airborne spectrometer in Tallinn airport. Whenever there is wheather , the plane will fly.

Photos of the installed videoconferencing equipment

Working plan for 2013

2013 and beyond • Implementation of all the projects has started in 2012. Our goal is to conclude all projects of the Cooperation Programme by the end of 2015. • Prolongations – Finalising the prolongation of the Fire Safety project and the Financial Reporting project is underway. – Treatment for drug offenders project will definately be prolonged in 2014. • Completions – AFM-MFM microscopy project is on schedule to complete their activities on 31 st December 2013. – Scheduled to be completed by 31 st December 2014 - Increasing fire safety project, ambulances and the integrated national communication system of alarm services project, information and communication systems of Emergency Respond Centre project and the procurement of forensic science equipment project

Thank you for your attention!