Programming 101 Putting the Pieces Together Destination Leadership

Programming 101: Putting the Pieces Together Destination Leadership Department of Residence Iowa State University September 20, 2008 Reggie Blockett, Brittany Johnson, & Cindy Peck BLF GHD, Linden Hall GHD, Martin Hall HD

What are the pieces involved in a successful program? • • • Identify your audience Assess their need(s) Plan your strategy Consider your resources Create a timeline Delegate responsibilities Advertise Request regular progress reports Have the program Assess the outcome

Identify your audience • • House Hall Cabinet Council Student Organization Campus Community

Assess their need(s) • Ask for input from the audience in a meeting • Take an interest survey • Use aggregate data from Map-Works results

Plan your strategy • • Hold a brainstorming session Be creative Make a list for discussion Don’t discard any ideas before consideration

Consider resources and fit Resources • • • Time Funding Workers Location Supplies Technical/ Maintenance support Fit • Does our plan meet the need of our audience? • How will we assess our success?

Create a timeline • • Set the date(s) Organize committees Reserve the location Invite the speaker, book the entertainer, etc. Arrange for refreshments Advertise, advertise Schedule helpers/workers/volunteers

Delegate responsibilities • • Who’s in charge for final decisions? Who will advertise? Who will recruit and organize help? Who will handle technical support duties? Who will take care of refreshments? Who will decorate/build/arrange? Who will facilitate activities, lead work crews, etc. ? Who will tear down, clean up, put away?

Advertise! • Good publicity requires – Time – Effort – Money – Effort – Creativity – Effort – 15% of your budgeted time, money, and effort should be spent on advertising!

Request regular progress reports • Hold regular subcommittee meetings for each task group • Schedule regular full group meetings for reports and problem-solving • Create separate work times if necessary to complete tasks • Have a follow-up meeting to discuss how everything went

Have the program

Assess the outcome • Attendance is not the only indicator of success. • Request feedback from participants! – Have a form for them to fill out at the end – Hold a focus group – Discuss the program among your group members or with your residents to get their perspectives.

Planning tools

Questions?