Procuring Green Computers Teleconference Northeast Recycling Council Inc

Procuring “Green” Computers: Teleconference Northeast Recycling Council, Inc. (NERC) November 2, 2006 Northeast Recycling Council, Inc. © November 2006 1

NERC Non-profit p 10 Northeast states p Mission promote environmental sustainability through solid waste management - including environmentally preferable purchasing p Actively engaged in electronics – design, reuse & recycling p Northeast Recycling Council, Inc. © November 2006 2

Federal Grants p Promote use of Electronic Product Environmental Assessment Tool (EPEAT© ) by large purchasers n n State & local government Universities & colleges Hospitals Companies Teleconferences, resources, & technical assistance p Funded by EPA New England, EPA Region 3 (Delaware & Pennsylvania), EPA Region 10 (Pacific Northwest) p Northeast Recycling Council, Inc. © November 2006 3

Why EPEAT © • Computers contain metals that are potentially dangerous in the environment • But have valuable materials for recycling & reuse: • Plastics • Glass • Precious metals • Printed circuit boards Northeast Recycling Council, Inc. © November 2006 4

Why EPEAT © Goal: use procurement as a driver for change. • EPEAT © • Promotes design change by providing manufacturers’ clear & consistent procurement criteria to drive design change • Provides easy- to-use tool to compare & select “green” products Northeast Recycling Council, Inc. © November 2006 5

How EPEAT applies to you Covers desktop computers, laptop computers, and monitors p Environmental performance criteria results in registry of products meeting the standards p Northeast Recycling Council, Inc. © November 2006 6

Speakers Scot Case, Program Customer Services Manager, Green Electronics Council An Overview of EPEAT: What it is & how to use it p Kumi Takasumi, Latitude Product Marketing Manager, Dell Inc. A Manufacturer’s Perspective p Dmitriy Nikolayev, Environmentally Preferable Product Procurement Program, Massachusetts Operational Services Division State Procurement: A real life example p Patty Dillon, Program Manager, Northeast Recycling Council Resources Available for using EPEAT p Northeast Recycling Council, Inc. © November 2006 7

The Green IT Revolution Responsible Purchasing Goes High Tech Scot Case, Green Electronics Council scot. case@greenelectronicscouncil. org 610 779 -3770 Northeast Recycling Council, Inc. © November 2006 8

Agenda • • • What is EPEAT? Why is EPEAT necessary? Who is using EPEAT? How can I use EPEAT? Where can I get more information? Northeast Recycling Council, Inc. © November 2006 9

© What is EPEAT ? Responsible Purchasing Goes High Tech Northeast Recycling Council, Inc. © November 2006 10

© What is EPEAT ? An easy-to-use purchasing tool to help organizations compare computer desktops, laptops and monitors based on their environmental attributes. Northeast Recycling Council, Inc. © November 2006 11

© What is EPEAT ? 1) Set of voluntary environmental performance criteria (IEEE 1680 American National Standard for the Environmental Assessment of Personal Computer Products) 2) System for identifying and verifying products meeting the criteria (www. epeat. net) Northeast Recycling Council, Inc. © November 2006 12

© What is EPEAT ? Environmental Performance Categories: • • Environmentally Sensitive Materials Selection Design for End of Life Product Longevity/Life Cycle Extension Energy Conservation End of Life Management Corporate Performance Packaging Northeast Recycling Council, Inc. © November 2006 13

© What is EPEAT ? Environmentally Sensitive Materials: Required • Comply with European Ro. HS Directive, which restricts cadmium, mercury, lead, hexavalent chromium, and selected brominated flame retardants. • Report amount of mercury used in light sources. • Eliminate SCCP flame retardants and plasticizers. Optional • Eliminate all intentionally added cadmium. • Include additional limits on mercury content for light sources. • Eliminate intentionally added mercury for light sources. • Eliminate intentionally added lead. • Eliminate additional flame retardants. • Provide batteries free of lead, cadmium, and mercury. • Eliminate PVC in large plastic parts. Northeast Recycling Council, Inc. © November 2006 14

© What is EPEAT ? Materials Selection: Required • Declare postconsumer recycled plastic content • Declare renewable/biobased plastic materials content • Declare product weight Optional • Meet a specified minimum postconsumer recycled plastic content. • Meet an even higher minimum postconsumer recycled plastic content • Meet a minimum renewable/biobased plastic material content Northeast Recycling Council, Inc. © November 2006 15

© What is EPEAT ? Design for End of Life: Required • Identify all materials with special handling needs. • Eliminate paints and coatings that are incompatible with recycling or reuse. • Design external case to be easily disassembled. • Identify all plastic components. • Make it easy to identify and remove components with hazardous materials. Optional • Reduce number of plastic types used. • Eliminate molded/glued metal. • Ensure at least 65% of product is recyclable or reusable. • Ensure at least 90% of product is recyclable or reusable. • Design products to make it easy to separate plastic types. Northeast Recycling Council, Inc. © November 2006 16

© What is EPEAT ? Energy Conservation Required § ENERGY STAR qualified Optional § Early adoption of new ENERGY STAR specifications (version 4. 0 effective June 2007) § Renewable energy accessory Northeast Recycling Council, Inc. © November 2006 17

© What is EPEAT ? 1. EPEAT Bronze– Meets the 23 required criteria TM 2. EPEAT Silver– Meets 23 required criteria and at least 50% of the optional criteria TM TM 3. EPEAT Gold– Meets 23 required criteria and at least 75% of the optional criteria Northeast Recycling Council, Inc. © November 2006 18

© What is EPEAT ? Verification Process: • Like the Energy Star program, products are verified after they are registered. • Products are routinely tested -Test a single attribute or set of attributes across all products -Test all attributes within a single product or a subset of all products Northeast Recycling Council, Inc. © November 2006 19

© What is EPEAT ? EPEAT was developed over an intensive three year, EPA-funded process that included more than 100 stakeholders, including the following: • Purchasers – EPA, DOI, GATX, Pitney Bowes, State of MA, State of OR, State of CA, City of Seattle, Federal Electronics Challenge • NGOs – SVTC, Center for a New American Dream, Inform, H 2 E, NERC, Zero Waste Alliance (Facilitator) • Governments – Federal, State and Local • Recyclers - United Recycling, Waste Management, IAER • Academia – Tufts, NJIT • Manufacturers – Dell, HP, IBM, Apple, Panasonic, Sharp, EIA Northeast Recycling Council, Inc. © November 2006 20

Why is EPEAT Necessary? © Responsible Purchasing Goes High Tech Northeast Recycling Council, Inc. © November 2006 21

© Why is EPEAT Necessary? • Promote product design changes that reduce environmental and health impact of electronics throughout the life cycle. • Growing demand by institutional purchasers for easy to use tool to compare and select “green” products. • Manufacturers’ need for clear, consistent procurement criteria. Northeast Recycling Council, Inc. © November 2006 22

© Why is EPEAT Necessary? Computers and other office electronics consume 74 billion k. Wh of electricity per year, equivalent to the annual electricity consumption of 7 million households. Northeast Recycling Council, Inc. © November 2006 23

© Why is EPEAT Necessary? Most of the 315 million computers that became obsolete from 1997 to 2004 ended up in landfills Ø 1. 2 billion pounds of lead Ø 2 million pounds of cadmium Ø 400, 000 pounds of mercury Ø 1. 2 million pounds of hexavalent chromium Northeast Recycling Council, Inc. © November 2006 24

© Why is EPEAT Necessary? Based on very preliminary estimates and conservative assumptions, EPEAT-registered products over the next 5 years will save more than: • 13 million pounds of hazardous waste • 3 million pounds of non-hazardous waste • Nearly 600, 000 megawatt/hours of energy These estimates are derived from the initial draft of the Environmental Benefits Calculator, being developed by the University of Tennessee. The initial draft of the tool will soon be undergoing peer review. Northeast Recycling Council, Inc. © November 2006 25

Who is Using © EPEAT ? Responsible Purchasing Goes High Tech Northeast Recycling Council, Inc. © November 2006 26

© Who is Using EPEAT ? Federal Agencies: • Executive Order 13101 requires federal agencies to buy more environmentally preferable products. • The Federal Acquisition Regulations (FAR) also require green purchasing. Northeast Recycling Council, Inc. © November 2006 27

© Who is Using EPEAT ? Current EPEAT Users (As of July 17, 2006) Department of Defense, Army $15. 0 B Department of Homeland Security $6. 0 B NASA $5. 6 B Veterans Administration $4. 2 B Department of Energy $0. 4 B Department of Interior $0. 2 B Department of Transportation $0. 04 B Environmental Protection Agency $0. 04 B Massachusetts $0. 07 B TOTAL $31. 55 B Northeast Recycling Council, Inc. © November 2006 28

© Who is Using EPEAT ? Additional EPEAT Users (As of October 15, 2006) • Arizona • Kaiser Permanente • Minnesota • New Zealand Department of Defense • San Jose, California • White House Executive Office of the President Northeast Recycling Council, Inc. © November 2006 29

How Can I Use © EPEAT ? Responsible Purchasing Goes High Tech Northeast Recycling Council, Inc. © November 2006 30

© How Can I Use EPEAT ? • Put EPEAT registration requirements into RFPs, RFIs, RFQs, and contracts. • Use the online EPEAT database at Northeast Recycling Council, Inc. © November 2006 31

Online EPEAT Database (As of October 15, 2006) • The online EPEAT registry contains a fully searchable database – • More than 230 EPEAT registered products. • Products from eight manufacturers: • Apple • CTL • Dell • HP • Lenovo • NEC • Panasonic • Sony Northeast Recycling Council, Inc. © November 2006 32

© How Can I Use EPEAT ? Note: This is not real data. It is for demonstration purposes only. Northeast Recycling Council, Inc. © November 2006 33

© How Can I Use EPEAT ? Note: This is not real data. It is for demonstration purposes only. Northeast Recycling Council, Inc. © November 2006 34

© How Can I Use EPEAT ? Note: This is not real data. It is for demonstration purposes only. Northeast Recycling Council, Inc. © November 2006 35

© How Can I Use EPEAT ? Note: This is not real data. It is for demonstration purposes only. Northeast Recycling Council, Inc. © November 2006 36

© How Can I Use EPEAT ? Note: This is not real data. It is for demonstration purposes only. Northeast Recycling Council, Inc. © November 2006 37

© How Can I Use EPEAT ? Recommended Contract Language: All desktops, laptops, and computer monitors provided under this contract are required to have achieved Bronze registration or higher under the Electronic Products Environmental Assessment Tool (EPEAT). EPEAT is a procurement tool designed to help large volume purchasers evaluate, compare, and select desktop computers, laptops, and monitors based upon their environmental attributes as specified in the consensus-based IEEE Standard for the Environmental Assessment of Personal Computer Products (1680). Additional consideration will be provided for products that have achieved EPEAT Silver or EPEAT Gold registration. The registration criteria and a list of all registered equipment are provided at . Northeast Recycling Council, Inc. © November 2006 38

© How Can I Use EPEAT ? Recommended Contract Language (cont): Suppliers are required to provide quarterly reports quantifying the number of EPEAT registered products purchased under this contract. The information must be reported in a matrix providing the following data for the current quarter, the fiscal year, and the duration of the contract. Northeast Recycling Council, Inc. © November 2006 39

© How Can I Use EPEAT ? DHS IT Contract Language • Excerpt from First. Source: – C. 4. 1. 4 System Requirements “…The Contractor is advised that DHS is an active participant in the Federal Electronics Challenge program. During the term of this contract, the Government reserves the right to purchase exclusively or otherwise provide preference for specific models of desktop computers, notebooks and monitors qualified through the Electronics Products Environmental Assessment Tool (EPEAT) or its successor. ” Northeast Recycling Council, Inc. © November 2006 40

Where Can I Get More Info? Responsible Purchasing Goes High Tech Northeast Recycling Council, Inc. © November 2006 41

Where Can I Get More Info? • EPEAT Website www. epeat. net Scot Case 610 779 -3770 scot. case@greenelectronicscouncil. org Northeast Recycling Council, Inc. © November 2006 42

Electronic Product Environmental Assessment Tool Dell’s Engagement with EPEAT © 11/2/2006 Dell Inc. Northeast Recycling Council, Inc. © November 2006 Dell Inc. 2006 43

Electronic Product Environmental Assessment Tool Overview • Why EPEAT © ? – A standard approach • Product registration Northeast Recycling Council, Inc. © November 2006 Dell Inc. 2006 44

Electronic Product Environmental Assessment Tool Why EPEAT © • EPEAT © was developed through a multistakeholder group including industry, purchasers, EPA and NGOs. • Each participant had an equal voice • Acceptance by State and Federal purchasers as a way to specify critical environmental criteria Northeast Recycling Council, Inc. © November 2006 Dell Inc. 2006 45

Electronic Product Environmental Assessment Tool Dell supports a standard approach • EPEAT © is a standardized tool that customers use to specify a common baseline level of overall environmental performance Northeast Recycling Council, Inc. © November 2006 Dell Inc. 2006 46

Electronic Product Environmental Assessment Tool Dell supports a standard approach • Consistent, accepted standard that can be used by other purchasers for their green procurement and avoids the creation of differing standards Northeast Recycling Council, Inc. © November 2006 Dell Inc. 2006 47

Electronic Product Environmental Assessment Tool Dell supports a standard approach • EPEAT © has gathered the accepted best practices from diverse environmental programs. Northeast Recycling Council, Inc. © November 2006 Dell Inc. 2006 48

Electronic Product Environmental Assessment Tool Dell supports a standard approach • Voluntary standards in general promote innovation and going beyond legal requirements Northeast Recycling Council, Inc. © November 2006 Dell Inc. 2006 49

Electronic Product Environmental Assessment Tool Dell supports a standard approach Dell supports the EPEAT © standardized tool as a means for our customers to specify a common baseline level of overall environmental performance. This provides for a consistent, accepted standard that can be used by other purchasers for their green procurement and avoids the creation of differing standards. EPEAT © has gathered the accepted best practices from diverse environmental programs. Dell supports the principle of following best practices. Voluntary standards in general promote innovation and going beyond legal requirements. Northeast Recycling Council, Inc. © November 2006 Dell Inc. 2006 50

Electronic Product Environmental Assessment Tool Advantages of EPEAT © • Self declaration model • Leverages existing standard • No time to market delay • Open criteria development process • “Green Design” Flexibility Northeast Recycling Council, Inc. © November 2006 Dell Inc. 2006 51

Electronic Product Environmental Assessment Tool Dell’s EPEAT © Registration • 16 Desktop Models • 10 Flat Panel Monitor Models • 8 Notebook Models Northeast Recycling Council, Inc. © November 2006 Dell Inc. 2006 52

Buying Greener Computers The Commonwealth of Massachusetts Experience Dmitriy Nikolayev Procurement Manager Facilities & Environmental Services Operational Services Division Commonwealth of Massachusetts (617) 720 -3351, Dmitriy. Nikolayev@osd. state. ma. us November 2, 2006 Northeast Recycling Council, Inc. © November 2006 53

Green Purchasing and the “Best Value” Approach l Operational Services Division l l “Best Value” approach l l Value-added services Additional discounts Environmental considerations EPP Purchasing Program: 2 full-time staff l l Commonwealth’s central purchasing department Product and service research Writing specifications for statewide contracts Marketing the contracts to purchasers statewide Education and training vs. mandating EPPs 54 Northeast Recycling Council, Inc. © November 2006

Current Specifications Overview l Mandatory l l Energy Star compliance Desirable l l l Compliance with the Draft Principles for Purchasing Environmentally Preferable Computers, Monitors and Peripherals Packaging recycling, preferably at no cost Providing end-of-life management options, preferably at no cost 55 Northeast Recycling Council, Inc. © November 2006

Outline of Principles l l Design for the Environment and Human Health Promote Energy Efficiency and Improve User Health Ensure Safe and Environmentally Sound End-of. Life Management Manufacturer Responsibility 56 Northeast Recycling Council, Inc. © November 2006

Lessons Learned l l l All OEMs responded to the Draft Principles for Purchasing Environmentally Preferable Computers, Monitors and Peripherals More than half of the responses involved national/corporate level officials In all cases we received enough information to evaluate the response 57 Northeast Recycling Council, Inc. © November 2006

More Lessons l Specifications l l Evaluation l l l Too much information to analyze Grading manufacturers vs. response quality Promoting Green Computers l l l Too many sets of specifications Too many individual criteria Unclear what is available Unable to compare individual models Eco-labels not very helpful Tracking l No way of tracking the environmental impact 58 Northeast Recycling Council, Inc. © November 2006

Why EPEAT will Work for Us? l l Removes information overload Stakeholder buy-in l l l Based on a national standard Widely accepted by the industry Welcomed by many environmental groups Backed by the federal, state and local governments Compares apples to apples Provides a tool to estimate environmental benefits 59 Northeast Recycling Council, Inc. © November 2006

EPEAT Recommended Language l All desktops, laptops, and computer monitors provided under this contract are required to have achieved Bronze registration or higher under the Electronic Products Environmental Assessment Tool (EPEAT). l Additional consideration will be provided for products that have achieved EPEAT Silver or EPEAT Gold registration. l Suppliers are required to provide quarterly reports quantifying the number of EPEAT registered products purchased under this 60 contract. Northeast Recycling Council, Inc. © November 2006

Recommended Actions for Purchasers l Today l l l Tell suppliers about your plans to buy EPEAT-registered equipment Look for ways to include a preference for EPEAT under the current contract Encourage individual purchasers to pick EPEAT-registered equipment Ask contractors for reporting on EPEAT-registered product sales Next contract l Use the recommended contract language 61 Northeast Recycling Council, Inc. © November 2006

Contact Information Dmitriy Nikolayev Procurement Manager Facilities & Environmental Services Operational Services Division Commonwealth of Massachusetts (617) 720 -3351 Dmitriy. Nikolayev@osd. state. ma. us 62 Northeast Recycling Council, Inc. © November 2006

EPEAT© Resources Patricia Dillon Program Manager Northeast Recycling Council, Inc. 63 Northeast Recycling Council, Inc. © November 2006

Electronics Environmental Benefits Calculator • Translates performance criteria into estimates of quantifiable environmental benefits Support decision making & resource allocation Ø Report on program achievements Ø • Excel-based application & web version • Available free of charge on website • Calculates benefits of use-phase activities & recycling 64 Northeast Recycling Council, Inc. © November 2006

Sample Data from Calculator Purchase 1, 000 EPEAT©-registered products § § § § X k. Wh of energy savings X pounds of GHG emissions reduced X pounds of toxic materials & hazardous wastes reduced X pounds of non-hazardous materials reduced X pounds of air & water emissions reduced X pounds of waste diverted from landfills $X cost savings Plus equivalents – X automobiles off road 65 Northeast Recycling Council, Inc. © November 2006

Sample Graph from Calculator 66 Northeast Recycling Council, Inc. © November 2006

Other Resources l EPEAT© website (www. epeat. net) Ø EPEAT© Product Registry Ø Summary of criteria Ø For purchasers § § l 67 Model purchasing specification Who’s using EPEAT© & its RFP language IEEE website (http: //standards. ieee. org) Ø Purchase complete EPEAT© standard Northeast Recycling Council, Inc. © November 2006

NERC Resources l Website (www. nerc. org) Ø Ø Teleconference presentation EPEAT©: A Purchasing Tool (2 page summary) Frequently Asked Questions Links to available resources § § l l 68 www. epeat. net Environmental Benefits Calculator (coming soon) One-on-one Assistance (Northeast only) Presentations (Northeast only) Northeast Recycling Council, Inc. © November 2006

For More Information Patty Dillon Program Manager Patty@nerc. org Tel 978 346 -9462 Questions? 69 Northeast Recycling Council, Inc. © November 2006