Printer Replacement Strategy Briefing for NPCD Management
Purpose and Overview Purpose: Obtain management decision regarding printer replacement • Overview – – – current status decision issues LAN printer replacement and deployment desktop printer replacement and deployment summary questions and comments
Current Status • 6 LAN printers – HP 4000 (monochrome; east end) – 2 HP 4500’s (color; single sided -- west end; double sided -- central; double-sided is very noisy) – HP 5500 (new high speed color; west end) – HP 5 (high resolution color; slow; west end) – only 1 dedicated monochrome printer; 3 slow color printers • 22 workstations (including bay computers) using LAN printers • 47 desktops (46 laser, 1 color inkjet) – 38 working – 9 out of service
Printers by Organization Working Desktops Out-of Service Desktops Total Desktops Using LAN Printers Total Workstation s IO 6 0 6 1 7 LHMIB 7 2 9 6 13 FOB 14 2 16 3 17 PAOB 10 4 14 6 16 1 1 2 6 7 38 9 47 22 60 Vacant Workstations Total
Decision Issues and Factors • Need to replace out of service • Continue with desktops or shift to LAN printers? • Advantages of desktop printers – convenience to staff – custom in NPCD – managers need desktops • Advantages of LAN printers – – easier to manage and maintain more reliable; better quality specs says less expensive to operate per page less costly to purchase and meet NPCD needs • Color vs. monochrome -- monochrome faster and cheaper but still need color Proposing strategy with more appropriate printer mix
LAN Printer Purchase and Deployment • Purchase 2 network ready HP 4200’s (33 ppm) – Network ready and equipped with duplexers – $3800 (2 @ $1, 900) • Locate LAN printers strategically – – – HP 4200 -- 4353 C (East) HP 5500 -- 4353 CC (Central) HP 5, HP 4500 (ds), XDC - 4353 BB (Central) HP 4200, HP 4500 (ss) -- 4353 JJ (West) HP 4000 -- 4355 HH (West) • No connectivity charges
Current LAN Printer Locations HP 5 (hi-res color) HP 4500 (single-sided color) HP 4000 (16 ppm single -sided B&W) HP 5500 (hi-speed color) Xerox XDC HP 4500 (double-sided color)
Proposed LAN Printer Locations HP 4000 (16 ppm, ss, B&W) HP 5500 (hi-speed color) HP 4300 (33 ppm, B&W) HP 4500 (single-sided color) Xerox XDC HP 5 (hi-res color) HP 4300 (33 ppm, B&W) HP 4500 (double-sided color)
Desktop Printer Replacement • Option 1 – limited replacement – – – managers and admin/clerical staff (12 workstations) 1 printers needed (ABC’s in PAOB and FOB); have one spare HP LJ 4 1 additional printer needed assuming 10 percent replacement rate $$750 for 2 HP 1300’s transition other staff to LAN printers through attrition • Option 2 – full replacement – – – replace for all staff with out of service printers 1 additional manager printer $3750 for 10 printers $1500 for 4 additional printers, assuming 10 percent replacement rate $5250 total
Summary • Large number of desktop printers need replacing • LAN vs. desktop mix not appropriate – – LAN printers easier to maintain LAN printers more reliable, durable, cost effective LAN printers less costly to purchase to meet need uneven balance between monochrome and color on LAN • Range of costs – $4550 (w/ option 1 for desktops) – $5250 (w/ option 2; assume no additional purchase of LAN printers) • Recommendation – – option 1 transition to LAN printers build monochrome capability could phase in approach by purchasing 1 HP 4200 now and 1 next year
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