PRIMA Project Risk Management Project funded by the

PRIMA Project Risk Management Project funded by the EC under the Information Society Technology - 1999/2002 Corporate Knowledge Management Duration : 24 months 9 Partners, 4 Countries All Rights Reserved © PRIMA Consortium 1

PRIMA Objectives In the field of RISK and KNOWLEDGE management : Define a method , develop a supporting tool, and disseminate both. to capitalise, estimate and organise risks to improve the competitive value during the BID phase a “ Management by Risk ” Method; t a Risk Management Corporate Memory; t a Decision Support System for Bidding. t The tool includes a « risk » database and provides dashboards to support the decisions. t All Rights Reserved © PRIMA Consortium 2

PRIMA PARTNERS European Partners (France, Spain, Greece & Italy) ü Alcatel Space Industries ü University of Toulouse 1 (Department of “Sciences Sociales pour l’Ingénieur”) ü CR 2 A-DI (Software house specialised in the use of IC technologies) ü AICIA (Andalusian Association for Research and Industrial Co-operation) ü SAINCO (Manufacture and assembly of industrial process control and monitoring instruments. Integrated into ABENGOA, most important Spanish industrial consortium ) ü NTUA (National Technical University of Athens - Mechanical Engineering Department) ü HCSA (Hellenic Company for Space Applications - Established by Alenia Aerospazio Spa & Comersa Ldt) ü Politecnico di Milano (Mechanical Department) ü Snamprogetti (Engineering and Main Contracting company - Integrated into ENI Group) All Rights Reserved © PRIMA Consortium 3

PRIMA t t t Main Innovative features early life-cycle decisions (bidding process or conceptual phase). To take risk as the most powerful driver integrating all other preoccupation’s reengineering and knowledge sharing PRIMA builds a corporate memory as a fundamental reference to provide internal and external information for bid process. Standardisation All Rights Reserved © PRIMA Consortium 4

PRIMA t t t Project status EC / PRIMA is ambitious, innovative, interesting Collect of users‘ needs and building the method : Different types and cultures of biding process have been integrated in one bidding model Although there were some scientific discussions, after revisions all the deliverables have been accepted so far external risk: until now it is faced in a similar way as internal risk although it is clearly stated that its nature is quite different Re-orientation of Wp 2 & 3 to a Prototyping development process and re- distribution of the partners roles in order to enhance interaction between theory (universities) and practice (enterprises) 3 rd prototype is available for tests by users All Rights Reserved © PRIMA Consortium 5

PROTOTYPES development PRIMA 1 st prototype Conseptual level + Physical level 2 nd prototype 4 th prototype 5 th prototype Technical Solution building Risk Management analysis Common data All Rights Reserved 3 rd prototype Implementation of links (knowledge mgt) © PRIMA Consortium Integration of advanced features Ergonomic and customisation finishings 6

PRIMA ouverture The bid process is a representative of any project process where a decision is central : why not extend PRIMA to a whole project ? t the toolkit means to cover the needs of bid engineers to top management (access rights) t All Rights Reserved © PRIMA Consortium 7

PRIMA Method The PRIMA method focuses on the bid process. The method allows the building of technical solutions. To choose between several technical solutions, the method supports cost estimation and risk evaluation. All Rights Reserved © PRIMA Consortium 8

PRIMA Definitions Risk: Opportunity vs. Hazard, Internal vs. external risk t Risk description process: Cause, known by its probability; Risk, known by t risk exposure ; Impact, known by its gravity ; Mitigation Actions t Opportunity: The cumulative effect of the chances of uncertain occurrences, which will affect project objectives positively. Opportunities are considered in PRIMA as positive risks. t Hazard: A condition associated with the design, operation or environment of a system that has the potential for harmful consequences. Hazards are considered in PRIMA as negative risks. Internal Risk: Internal risk is the risk that is supposed to be under the company control, about its products, processes and resources. t External Risk: External risk is the risk that the company does not control, such as t market shifts or government action, or the product interactions with the environment or the customer after product release. It can be regarded as external constraints. All Rights Reserved © PRIMA Consortium 9

PRIMA RISK evaluation Method t t assessment t ranking-prioritisation t mitigation actions t All

PRIMA PROCESS Risk Management & Knowledge Data. Base Internal Risks (Experience / Knowledge) Request For Proposal Analysis Bid / No Bid External Risks Bid Proposal (Experience / Knowledge) Knowledge over time All Rights Reserved © PRIMA Consortium 11

PRIMA The PRIMA TOOL The PRIMA tool objective is to support the method. it

PRIMA t t t Technical memory The repository of the overall company expertise/knowledge contains all technical and organisational information that is required for bidding. The aim is to improve the ability of companies to prepare reengineering of their entities and processes as soon as or even before a bid is successful. This goal is achieved by : a database of recurring entities and processes or of entities that can be reused, if necessary with adjustments, by bid managers. The repository can be used by all actors involved in the bid processes. The impact of a co-operative repository is to facilitate and improve the capitalisation and exchange of knowledge. All Rights Reserved © PRIMA Consortium 13

PRIMA t Costs memory Costs are allocated to the resources used by the processes

PRIMA Internal Risk memory act on All Rights Reserved act on © PRIMA Consortium

PRIMA external Information External Risk Price Decision support system data base Models dashboard, value analysis internal Information Internal Risk Cost Decision All Rights Reserved © PRIMA Consortium 16

PRIMA Conclusions Expected Improvements All Rights Reserved © PRIMA Consortium 17

PRIMA Expected Improvements (1) For Company Continuous Improvement during the project and on the short term : during bid process t Inserts risk management in the RFP phase: Supports a risks management plan early at the beginning of the contract ü Conducts a documentation on the risks associated with the projects ü Organizes the risks experience/knowledge return from the bid phase start ü All Rights Reserved © PRIMA Consortium 18

PRIMA t t t t Expected Improvements (2) supports decisions : Bid / No bid & Make or Buy Support to bid construction (rapid evaluation from experience return) Technical solution choice support : evaluation and comparison through risk assessment in parallel of external elements better experience feedback from previous bids good decision probability improvement Co-operative work during bid process high level of visibility and integration for top management (Company position) All Rights Reserved © PRIMA Consortium 19