President’s Forum September 12, 2007 Reed Hall Auditorium Debra L. Mc. Curdy, Ph. D President
Welcome Back Faculty & Staff
Introductions Organizational Position Changes Recognitions Major Accomplishments Institutional Initiatives College Budget Focus on Communication
Introductions Welcome New Employees
Introductions: New Employees Academic Affairs Wendy Baumle: Instructor, Nursing MSN, Medical College of Ohio Scott Chaffins: Instructor, Arts & Sciences (Physical and Biological Sciences) MS, Bowling Green Charles Mulholland: Instructor, Clinical Education Coordinator/Respiratory Care Ohio State University
Introductions: New Employees Academic Affairs David Shaffer: Instructor, Engineering Technology BSME, Case-Western Reserve Lynette Stevenson: On-line Course Coordinator BA, Franklin University Brenda Williams: Instructor (50% FTE), Medical Assisting AAS, University of Toledo
Introductions: New Employees Student Affairs Kathi Butler: Office Assistant, Learning Center AAB, Rhodes State College Aftan Dewese: Systems Support Assistant, Registration & Records AAB, Rhodes State College Kelleen Polser: Office Assistant, Admissions AAS, Rhodes State College
Introductions: New Employees Human Resources Peggy Rector: Human Resources Generalist MBA, Ashland University Safety & Security Justin Baker: Part-time Safety-Security Officer Dan Eldridge: Part-time Safety-Security Officer
Organizational Position Changes Thanks for Stepping Up
Organizational Position Changes Betty Blumenstein: Administrative Assistant, Human Resources Letitia Hatfield: Chair, Respiratory Care Program Dorothy Kiel: Director, Assessment & Quality Improvement Tim Littell: Dean of Student Development Joshua Luke: Financial Aid Advisor-Student Loans Ora Mc. Glaughlin: Office Assistant, Faculty Services (Cook Hall) Lindsey Tuttle: Financial Aid Advisor-Scholarships
Organizational Position Changes Dave Brown: Interim Director, Advanced Materials Commercialization Center Jim Dunlap: Interim Dean, ET/IT Cheryl Kuck: Interim Coordinator, Medical Assisting Carol Schmidt: Interim Dean, Nursing
Recognitions Degree Attainment Honors, Awards, Publications
Recognitions Academic Affairs Susan Hord - Chair, Early Childhood Education 100% Rating – Annual State Inspection/College Childcare Lab Human Resources Sara Morgan/Director, YMCA Child Care Center 100% Rating - Annual State Inspection/YMCA Center
Recognitions Student Affairs Darlene Brown, Director & Angel Kindle, Operations Specialist – Career Placement Co-Chairs, Two Year College Placement Association Conference Committee Traci Cox - Director Admissions Treasurer, Ohio Association of Two-Year College Admissions Officers Melissa Green – VP Student Affairs President, National Council on Student Development
Recognitions Student Affairs Cathy Kohli, Director of Financial Aid & Amy Livchak, Student Activities Coordinator Graduate, Allen Lima Leadership Chad Teman, Coordinator Territory Management/Admissions VP, Ohio Association of Two-Year College Admissions Officers (OATYCAO)
Major Accomplishments Accreditations Scholarships Enrollment
Major Accomplishments: Accreditations Human Services Program Tom Hull, Chair Accredited thru 2012 Legal Assisting / Paralegal Program Margaret Schuck, Chair Accredited thru 2014 Physical Therapy Assistant Program Angie Heaton, Chair Decision – End of Fall 2007
Major Accomplishments: Scholarship Activities Tee-Off for Scholarships 2007 Double Digit Scholarship Funds Net Estimate Exceeding 2006 $15, 721 Raised Foundation Board Expanded Scholarship Focus 3 Endowed Scholarships already Committed Goal - 10 New Endowed Scholarships
Major Accomplishments: Enrollment Fall 2007 Projected enrollment as of 9. 6. 07
Institutional Initiatives Self-Study Strategic Planning Actions & Expenditures University System of Ohio Efficiencies
Institutional Initiatives Self-Study
Institutional Initiatives: Self-Study “Rhodeside Assistance”– Areas Identified for Intervention 1. Environmental Standards for Effective Learning Environments – Strategic Planning* 2. Professional Development Tracking – Strategic Planning* 3. Diversity Challenge – Strategic Planning* 4. Permanent Resource Room
Institutional Initiatives: Self-Study “Rhodeside Assistance”– Areas Identified for Intervention 5. Organizing by a Scheduling Matrix for Meeting Prioritizations 6. Consistency in Use & Understanding of College Mission 7. SIEPS Map & Course Assessment Feedback Loops* 8. Comprehensive Program Review Process
Institutional Initiatives: Self-Study “Rhodeside Assistance”– Areas Identified for Intervention 8. Adjunct Faculty Support 9. Centralization & Access of Published Policies & Handbooks 10. Publication of Technical Standards 11. Lack of Definition & Understanding of Shared Governance
Institutional Initiatives: Self-Study Governance Definition Principles Structure (6 Councils, Committees) Alignment with Faculty Association
Governance Development Background Phase 1: Reviews & External Emphasis 2006 -2007 College’s Governance Review Begins College Compass Council Self-study Criterion 1 & Steering Committee Board of Trustees Board Policies Review Included review of Governance Section HLC Emphasis on Governance Consultation Association of Governing Boards of Universities & Colleges Adopted a Statement on Board Accountability - January 2007
Governance Development Background Phase 2: Review Findings & Recommendations Findings 1. Not Found or Clearly Understood 2. Often Informal 3. Lacks College-wide Coordination 4. Autocratic when Expediency Necessary 5. Marginalizes College Groups 6. Results in Ineffective Communication Recommendations 1. Increase Communication of Institutional Decision-making 2. Broaden Participation in Institutional Decision-making 3. Provide Timely Coordination of Decision-making for Planning
Governance Development Background Phase 3: Best Practice Core Principles Researched Informed & Broadened Representation to Influence Decision-making Transparency & Clarity of Operations & Decisionmaking Open Flow of Information & Lines of Communication Among all Areas & Members of the College Diverse Involvement Mutual Respect & Trust Accountability Deliberations that Advance the Interest of the College
Governance Development Background Phase 4: Definition Drafted Shared governance is an inclusive process by which the College community has the opportunity to influence decisions on matters of policy, procedure, and programs.
Governance Development Background Phase 5: Revised Structure in Development College Compass Council Overarching advisory to President 6 College-wide Councils 13 Standing Committees Existing & New Broader Representation
Governance Structure Revised Draft 7 -23 -07 Communication & Decision Lines Board of Trustees Executive Staff Organizational Information Sharing Academic Council College Relations Council Faculty Association President College Compass Council Human Resources Council Planning & Budget Council Student Affairs Council IT/IS Council College Constituent Input Students Management Staff 1 Faculty
Institutional Initiatives Self-study Upcoming Activities for the “Rhodes Ahead”
Community Engagement Summer 2007 Town Hall Meetings Held On-campus Employee Participation Feedback Confirmed Initial Findings from Unit & Committee Survey Town-hall Findings Support Information Gathered by Criterion Teams Self-Study Section Drafts Written by Criterion Committees
Community Engagement Fall 2007 - Summer 2008 Town Meetings Resume Fall 2007 Focus Groups Begin Fall 2007 House Calls - Winter 2007 to Spring 2008 Intervention Audits - Fall 2007 to Winter 2008
Fa Fall Quarter 2007 – Winter 2008 Self-Study Report Activities October 2007 – December 2007 Steering Committee Chairs /Writers Prepare Chapter Working Drafts Coordinator & Graphic Designer Layout Chapters in Collaboration with Co-chairs Coordinator & Co-chairs Finalize Virtual Self-study in Collaboration with IS Web Architect & IR Programmer January 2008 – March 2008 Chapter Drafts Submitted to Steering Committee Review & Feedback to Steering Committee Updated Drafts Distributed to College Community Review & Feedback to Steering Committee
Institutional Initiatives Strategic Planning Actions & Expenditures
Institutional Initiatives: Strategic Planning Spent in First Year $957, 356 From Grant funds $273, 324 From Plant funds $397, 089 From Operation $286, 943
Institutional Initiatives: Strategic Planning Scheduled to spend $4 Million in Year 2 Scheduled to spend $2 Million in Year 3
Institutional Initiatives: Strategic Planning Dynamic Learning Environment Curriculum Enhancement Development Integration of New Core Skills & Abilities Identifying Emerging Equipment & Technologies Investigating Out-of-class Activities & Service Learning Facilities Enhancement Tech Lab Renovation New Degree Investigation Related to Employment Growth Areas Process for Developing New Degrees AA/AS Degree Investigation & Development
Institutional Initiatives: Strategic Planning Maximize Collaborations Database Profiling Business & Industries in Progress Formalized Advisory Committee Communication Plan in Development Phase Technical College Presidents United Addressed AA/AS Degrees & State Funding Formula Dual Enrollment Initiatives Early College with Local Groups & High Schools Director of Outreach for Underrepresented Groups Hiring in Progress
Institutional Initiatives: Strategic Planning Maximizing Access Assessments Conducted - Focus on Student Satisfaction of Facilities, Programs, & Services Community College Survey of Student Success ACT- Advising Survey Several Evening & Summer Programs Discussed Additional Courses Piloted for Summer 2007
Institutional Initiatives: Strategic Planning Qualified & Diverse Workforce Changes in Advertising & Community Outreach Recruitment of Underrepresented Employees Salary Comparisons Conducted in Specified Areas Help Maintain Qualified Workforce Diversity Visual Displays Implemented Faculty Pilot - Student Creation of Diversity Displays through Curricular Assignments Diversity Professional Development Series Supports a Climate of Inclusiveness Supports Curricular Infusion of Diversity Awareness
Institutional Initiatives: Strategic Planning Increase Resources & Portal to Future Web Page & Web Products Reviewed Preparation for New Web Design & Architecture Preparation for New Data Warehouse Products Market Research Conducted by Consultant Supports Integrated Marketing & Enrollment Plan Supports Next Phase - Branding Results – October 5 th Development Audit Conducted by Consultant Readiness for Major Gifts Campaign 3 -5 Year Fund Development Plan – Next Phase
Institutional Initiatives University System of Ohio
Institutional Initiatives: University System of Ohio Five Strategies Affordability System-wide Goals, Benchmarks, Differentiation Economic Growth Funding the Plan Outreach & Support AA/AS Degrees Chancellor Position Paper Higher Learning Commission
Institutional Initiatives H. B. 119 - Efficiencies
Institutional Initiatives: Efficiencies Goal: to improve on productivity to provide additional investments to promote access & success Related Goal: to promote collaborations among campuses & other entities Rhodes Efficiency Requirement: $181, 609 in FY 08 $545, 000 in FY 09
Institutional Initiatives: Efficiency Ideas Consortium Buying Office supply products Natural Gas purchasing Digital Imaging Lease vs. Purchases Copiers and Computers Travel Car Rentals Restriction on food purchases Review Average Class Sizes Instructional Collaboration AA and AS degrees with other technical colleges Cost Share Agreement with OSU Lima
College Funding/Budget 2007 -08 $21. 8 Million Unrestricted Revenue Budget OBR State Share of Instruction Increased by $744, 453 (10. 7%) Total $7. 7 Million Tuition $92. 30 per credit hour (Freeze) Total $12. 2 Million $1. 2 Million Decrease in Net Assets Funding Strategic Plan (Carryover FY 07)
Institutional Communication President’s Office Website – In Development Visit to Scheduled Meetings Open Informal Sessions by Building Governance Website – In Development Self-Study Website – Available Enhanced Communication of Findings Strategic & Institutional Effectiveness Planning Feedback Loops/Institutional & Unit Assessment Presentation of Institutional Surveys & Use of Results
Employee Satisfaction Survey Identifying Needed Improvements through Qualitative Analysis in Progress Best Practice Qualitative Analysis Themes for Needed Improvement Emerging Working to Identify the Categories Linked to Themes Examples of Analysis through 2 Major Themes: Communication Image
Employee Satisfaction Survey Identifying Needed Improvements through Qualitative Analysis Communication – Follow-up or “Close the Loop” 1. Much too often, after many hours of work [by a committee] on a project, it is “lost” because there is no one responsible person/party to “close the Loop. ” 2. When communication comes from faculty/staff to executive staff it seems to be acknowledged, but no action is taken.
Employee Satisfaction Survey Identifying Needed Improvements through Qualitative Analysis Communication – Lack of Understanding 1. I am a new faculty member. I know nothing of financial situations of this College. 2. It is hard to answer these questions when I do not know what is going on. 3. I do not know anything about any of this [ADAPT/LOIT] 4. We just have way too many committees… one committee does not know what another committee is doing, or what committee is responsible for what, etc.
Employee Satisfaction Survey Identifying Needed Improvements through Qualitative Analysis Communication – Access to College Information 1. Little communication seems to come from the executive staff. This has led to a general feeling of separation from the general operations of the college. 2. [I] feel alienated from higher admin. Communication is poor. 3. Student and Employer surveys are routinely (yearly) performed, share results with the faculty. 4. President does not communicate with faculty and is not accessible. 5. I would appreciate more frequent addresses by the President.
Employee Satisfaction Survey Identifying Needed Improvements through Qualitative Analysis Image – Marketing 1. My program is not marketed. 2. Better advertisement, better student recruitment. 3. More media attention (blow our horn). 4. More advertising. 5. Marketing every major, emphasizing our low tuition rates as well as the 2+2 opportunities.
Employee Satisfaction Survey Identifying Needed Improvements through Qualitative Analysis Image – Facilities (primarily Grounds & Maintenance) 1. Appearance of Cook Hall, Reed Hall, Tech Lab, parking lot. 2. Restrooms are in desperate need of remodel. 3. Improve cafeteria. 4. Improve aesthetics (pavement, parking, grass, flowers, commons areas, etc. 5. The entry signs coming onto campus look terrible with the overgrown landscaping and lighting burnt our… not an impressive site for people driving by. It is a shame that such a nice location for a campus, often looks “shabby”.
Facilities Update: Tech Lab Renovation Classrooms Radiography Laboratory Central Duplication Off-Site OTA, PTA, & Child Care Lab Relocated Testing, Center for Distance Education, & Offices
Final Phase TEL - January 7, 2008 Offices Testing & Center Distance Education Child Care Lab Human Services Lab Medical Assisting Tech Lab PTA & OTA Labs
“Parking”
Welcome Back Faculty & Staff
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