Presentation Outline Synthesis Team Survey

Presentation Outline • Synthesis Team • Survey & Competitive Intelligence • Collection Management Team • Physical Design Team • Budget & Staffing Team • Marketing & Evaluation Team • Conclusion: SWOT Analysis

Vision Statement The Gazan Center for Learning is dedicated to maximizing the potential of future LIS leaders by providing a dynamic, inviting and flexible space for collaborative learning and the development of professional skills

Mission Statement (Abridged) The Gazan Center for Learning serves as an information commons where program participants of diverse backgrounds can gather and exchange ideas. In the spirit of fellowship and collegiality, students are given the resources they need for achieving success in academia and beyond

Goals • Provide a space for and access to academic resources • Create an inviting and convenient space for student and faculty use • Remain aware of the constantly changing needs of all users

Survey & Competitive Intelligence What services and facilities would create value for LIS Program students and faculty?

Survey & Competitive Intelligence • External sources of information Other institutions • Internal sources of information Input from Students LIS Program Statistics Input from Faculty

What Are Other Institutions Doing? LIS Program Libraries at other Universities • University of Wisconsin Madison SLIS Library • University of Illinois Champaign-Urbana LIS Library Innovative “Collaborative Learning” Spaces • Emory University, Computing Center at Cox Hall • Purdue University, “Collaboratory” • Kansas State University, “Humanities Commons”

Student Input “The more intangible the value appears, the more important it is to recognize that value is defined by customers, one person at a time. ” -- Magretta

Student Input • Focus Group brainstorming session • Development of a Student Questionnaire – Incorporate ideas from focus group – Incorporate the needs of other teams • Analysis of results (15 surveys) • Distribution of results to committees

Survey Results: Physical Space Students want a flexible space! • Holding LIS functions in the GLC (93%) • Partitioned space: quiet & group work (87%) • Flex space with modular furniture (80%) Students want technological capabilities! • Computer stations for group projects (87%) • Wireless internet ability (80%) • Projector and Screen (73%)

Survey Results: Staffing & Hours • Students most likely to visit the GLC on weekday & weekend afternoons. • Students are least interested in using the GLC during the “Graveyard” shift. • Students are willing to volunteer their time!

Survey Results: Collections • LIS-related A/V materials (73%) • Textbooks & student sample papers (67%) • Collection should be reference only (60%) • Length of loan period: results inconclusive

Survey & C. I. : Next Steps Additional Surveys – LIS Faculty Survey – Neighbor Islands LIS Student Survey – Review combined results Competitive Intelligence – Compare GLC plan with other institutions – Research and conduct site visits of new centers

Collection Management What is the GLC Collection Management Policy? What items will be available at the GLC?

Collection Policy Outline • Mission Statement • Overview • Details of Selected Areas • Formats Collected • Deselection • Circulation Policy

Collection: Selected Items • Textbooks • Recommended Textbooks • LIS Student Sample Papers • Books and articles written by UHM LIS faculty

Collection: Sample Items LIS-related Popular Literature – A Gentle Madness – Doublefold – Every book its reader LIS-related movies – The Librarian: Quest for the Spear (2004) – Last Life in the Universe (2003)

The Collection • Reference: Textbooks • Circulating: § § Duplicate textbooks LIS-related literature & A/V materials Books & articles written by faculty LIS student sample papers • Required Textbooks: 2 copies § A copy for reference § A circulating copy

Developing the Collection • Surveyed students • Discovered the top 40 “Z” books • Campaign to have students and faculty donate their used/extra books • Bi-yearly questionnaire for requests to meet the needs of students and faculty

Physical Design

Physical Design Space Planning Strategy • Purpose: Create a visual interpretation of The Gazan Center for Learning • Goal: Design a stimulating and unifying environment which enables social interaction, scholarship, and community-building • Scope: Create to scale a layout of the space by defining specific functions and areas.

Physical Design: Objectives Purpose of the room: 2 basic uses • Socialization /relaxation space • Work space: Individual or Group Long-term functionality and flexibility • Seating in clusters with modular furniture which can be rearranged • Enclosed workrooms placed on the periphery

GLC Design: Main View

GLC Design: Conference Room

GLC Design: Presentation Room

Budget & Staffing

Budget & Staffing • The GLC will use a lump-sum budget approach • Allocation of resources will be managed day-to-day

General Budget Current & Future Money • Prior budget: $1200 • Current: $1600 • Projected: $2000 Tuition increase proposal: • $10 per LIS student • Could increase budget to $5000 (~150 students / semester)

Budget: Expenses Materials • • Textbooks: Reference, Course materials Periodicals Media: VHS, DVDs, Etc. Works by Faculty Other • Supplies: pens, staples, paper, printer ink • Maintenance: books, furniture, repairs • Promotional: flyers, food & drinks for events

Staffing: General Info • LIS student volunteers • LIS 610 & 650 Coursework Requirement Completion of LIS 601, 605 • Work roster created every semester • Faculty encouraged to participate

Staffing: Responsibilities • Phone / Email Reference • Inventory for Lending Library • Group Work Sign-in • Maintain Supplies • Contact Maintenance • Miscellaneous

Marketing & Evaluation • Branding: Why Taro? Who is Rich Gazan? • GLC Website • Evaluation

Why Taro?

Rich Gazan • Assistant Professor @ DU, LIS Department • Ph. D, UCLA • MLIS, University of Hawaii • BA, University of California - Berkeley • Some Research Interests: Knowledge integration, information system design and evaluation, knowledge management • Center will have future access to his vast fortune

Marketing & Evaluation Want to know more about The Gazan Center for Learning? http: //LIS 605. googlepages. com

Marketing & Evaluation How do we measure success? • Time-and Motions studies • Surveys • What are our weaknesses? • Off Island Students

SWOT Analysis: Strengths • The flood created a deeper bond among students and faculty • Plenty of LIS students are willing and available for staffing & volunteering • Unique layout from other LIS spaces: facilitates teamwork and socialization

SWOT Analysis: Weaknesses • Funding will always be a challenge and may not keep up with user needs • Some space areas are similar to areas in the LIS Ground Floor draft • Potential for lack of student, faculty and university buy-in

SWOT Analysis: Opportunities • Give students the chance to manage and run a user-centered library • Create a space that facilitates collaboration and builds community • Enable the LIS program to keep up with the growth of the LIS program

SWOT Analysis: Threats The faculty vision for the center could conflict with the student vision GLC is a new concept and may be seen as competing with other similar spaces Lack of tuition increase or failed fundraising Basement location = disaster preparation