Presentation of the ETP Migration e-Commission Technological Platform

Presentation of the ETP Migration e-Commission Technological Platform

Introduction

Introduction n Presentation n General information n Objectives n Structure of the presentation ETP Migration 3

General information n Timetable (duration 2 h 30 including break) n No mobile phones n No drinks in the room ETP Migration 4

Objectives n Understand the objectives of the migration n Discover the new features n Demystify the new platform ETP Migration 5

The ETP migration n Migration to the new operating system (OS) NT 4 n Migration of the applications Office 97 n Windows XP Office XP Technological migration Servers, domains, etc. ETP Migration 6

New features n A single domain for the Commission Access to resources and shared drives n Integration of information services Same version of common applications n Performance Better security (no loss of files, etc. ) n A more intuitive and colourful environment Contextual help functions, etc. ETP Migration 7

Structure of the presentation n Module 1: GENERAL INFORMATION n Module 2: SCIC SPECIFICS n Module 3: WINDOWS XP n Module 4: OFFICE XP (Word-Excel-Outlook) n QUESTIONS & ANSWERS ETP Migration 8

Module 1. GENERAL INFO

NET 1 Structure Commission Network DG X Utilisateur x Dir. A Un. 3 U. y DG Y U. z Un. 2 Direction B Unité 1 DG Z SCIC NET 1 ETP Migration 10

Centralised aspects: Security (1) n Pwd and login management on NET 1 (idem for Outlook) – 4 characters categories: » special, caps, letters, numbers » 8 characters minimum – must change every 90 days ETP Migration 11

Centralised aspects: Security (2) – Pwd must differ from the previous five ex: Ce 1 pwdceo n Centralised inventory for the used material (DNS) PS: The rules could change in the future (maybe) ETP Migration 12

Module 2. SCIC Specifics

SCIC SPECIFICS n Migration roll-out – Users transfer, from the SCIC domain to the already operational NET 1 – beginning September: effective migration of the public PCs – September -October: simultaneous migration of Desktops and Laptops (The exact date depends on the Security Office which hasn’t validated the laptops’ migration yet. ) ETP Migration 14

SCIC SPECIFICS n How to get started with XP – Test PCs available in the training room – Websheets. cec. eu. int n Other possibilities – Classical training (for enrolment; consult Syslog regularly) ETP Migration 15

SCIC SPECIFICS n Access – OWA, OLK are linked to NET 1 – for specific SCIC applications; no changes – for home connection (VPN): no changes, contact Helpdesk if problems ETP Migration 16

SCIC SPECIFICS n Publics PCs migration – PCs migrate in August – automatic logon until the end of the migration (desktops AND laptops) ETP Migration 17

SCIC SPECIFICS n Desktops migration – September n Laptops migration – Scheduled for September but depending on the approval of the Security Office ETP Migration 18

Precautions before the migration n After a logon on a XP PC; don’t logon on an old (NT) PC n Do not use your login on another PC n Consult mailbox, voicemail and intranet regularly n Problems, call your Helpdesk: 59708 ETP Migration 19

Access to network data n Reminder: in each unit, all the folders are accessible (read-only) by default, except if you remove this access yourself. Shared folders (read & write) are created on request via an intervention form. ETP Migration 20

n Questions? n Break ETP Migration 21

Module 3. WINDOWS XP

Windows XP n Easier start-up – Start Menu n Improved navigation – Taskbar – Single Document Interface n Management – Windows Explorer ETP Migration 23

Start – Shut-down n START Menu Resources Settings Recently used programs Search / Help All applications Log Off / Shut Down ETP Migration 24

Working with the programs n Taskbar n Single Document Interface (The application is opened only once) n Managing windows ETP Migration 25

Windows XP Explorer n Environment Navigation + History Context window contents ETP Migration 26

Windows XP Explorer n Navigation ETP Migration 27

Windows XP Explorer n History and details view ETP Migration 28

Windows XP Explorer n Search – Name – Time – Location – Spelling – Size – Type ETP Migration 29

How to connect a printer n n n In the menu, click The printer management window appears: Click and follow the steps presented by the assistant ETP Migration 30

Module 4. OFFICE XP

New Office features n Easier management – Task Panes: New document, Search n Editing and formatting – Multiple clipboard, Smart Tags n Inserting – Tables, Diagrams ETP Migration 32

Task Panes n Common part (1) + part depending on the application (2) (1) (2) n To show, VIEW / ETP Migration 33

Task Pane: Clipboard n Allows you to save previously copied items and paste them – Several times – In different locations – At different times ETP Migration 34

Smart Tags n Contextual actions They are shared among or specific to applications Examples: – Automatic Correction – Pasting ETP Migration 35

Tables in all applications n Modifying, moving ETP Migration 36

Diagrams n INSERT / Other diagrams ETP Migration 37

Help n. F 1 (Office Assistant) or n. Websheets http: //websheets. cec. eu. int ETP Migration 38

Notes regarding certain programs n Eurolook, Legiswrite n Internet Explorer 6 n Outlook Web Access n Power. Point n Front. Page ETP Migration 39

WORD

New Word features n Editing – Task Panes (Reveal formatting, Styles and formatting, Mail Merge, etc. ) – Multiple selection n Multilingual support n Specific factors ETP Migration 41

Task Panes Reveal formatting n Styles and formatting n Mail merge n Select a task VIEW / Task Pane ETP Migration 42

Task Panes Styles and Formatting Reveal Formatting ETP Migration Mail Merge 43

Task Pane: new document Opening a document n Creating a document n – Empty – Based on another document – Based on a Template ETP Migration 44

Task Pane: Clipboard n Possibility to: – Delete an item – Paste all the items – Delete all the items ETP Migration 45

Multiple selection n To select: keep CTRL pressed But a single paste ETP Migration 46

Multilingual support n Settings and checkers – – – Automatic multilingual detection Numerous languages Manually / Right click » » Select available language, or Set Language to view more The icon indicates the availability of a dictionary ETP Migration 47

Specific factors n Activate hyperlinks with CTRL n Turn off automatic Spell Check TOOLS / Auto. Correct ETP Migration 48

EXCEL

New EXCEL features n Search and audit – Search – Watch Window n Smart Tags n Function Interface n Sort ETP Migration 50

Search n EDIT / Find ETP Migration 51

Watch Window n TOOLS / Formula Auditing / Show Watch Window ETP Migration 52

Smart Tags n Fill Errors Past ETP Migration 53

Function Interface Search options ETP Migration 54

OUTLOOK

New Outlook features n Customisation of elements n Reminder n Shared calendar ETP Migration 56

Customisation n Outlook – Calendar When you create an item: ETP Migration 57

Reminder n Outlook - Calendar ETP Migration 58

Shared calendar n ACTIONS / View Group Schedules ETP Migration 59

n Questions? n The end ! ETP Migration 60