Presentation by Chief Manager (Legal/IR) H. B. F. C. Types of Property Documents 19 -20 April, 2006 - Multan Types of Property Documents 1
Types of Property Documents TYPES OF LAND TYPES OF RIGHT Lease hold right Ownership Right Free hold land Lease hold land Evacuee land Military (Cantonment) land Government granted land Allotted land Abandoned properties METHOD OF TRANSFER By Operation of Law By Act of Parliament WHO MAINTAINS RECORD OF RIGHTS Development Authorities Tehsildar Societies Military Estate Office Housing & Physical Planning (Punjab – NWFP) Types of Property Documents 2
S # Station 1. Karachi Division Title Documents Lease hold properties 1. Lease/Sub-License 2. Sale Deed (if there is subsequent transaction) 3. Gift Deed (If property is gifted) 4. Exchange Deed (if Property is acquired in exchange). 1. 2. 3. 4. Free hold properties Registered Sale deed Last Jama Bandi OR Certified copy of City Survey extract OR Deh Form (II) Gift Deed (If property is gifted) Exchange Deed (if Property is acquired in exchange). Types of Property Documents Other documents required for investment 1. Mutation/Transfer 2. Permission to Assignment 3. NEC / (Search Certificate) 4. Site Plan 5. Building Plan duly approved alongwith approval letter 1. Mutation/Transfer 2. NEC 3. Site Plan 4. Building Plan duly approved alongwith covering letter 3
2. Islamabad (Capital Area) Other cities of Islamabad Zone 1. Allotment Letter/Transfer order 1. Permission to Assign 2. Site Plan/ Layout Plan 3. Demarcation Certificate 4. Upto date NEC 5. Approved/Revised Building plan alongwith approval letter 6. Certificate of soundness/value of building for house purchase 7. Possession order/slip a) Free hold properties (Urban 1. Registered Sale deed/Gift Deed 2. Last Jamabandi, or city survey record 3. Mutation or sakni certificate from Tehsildar if plot is Shamile Abadi Area 1. 2. 3. 4. 5. Akse Shajra duly demarcated Site Plan Upto date NEC Approved Building Plan Permission to assignment b) Free hold property (Rural) The following documents are required in addition to above documents: 1. L-20 from Tehsildar 1. Co-sharer Affidavit (in case of co-sharer) 1. 2. c) Lease hold property Lease deed/Sub Lease duly registered GLR (General Land Register) d) Allotted Land (in Government Scheme) 1. Allotment order/transfer order e) Evacuee Property: 1. Permanent Transfer Deed 2. PT-1 3. Subsequent Transfer Types of Property Documents 1. 2. 3. 4. 5. 6. 1. 2. 3. 4. 5. 1. 2. 3. Permission to Assign Possession order Site Plan of Plot Upto date NEC Approved Building Plan Letter of approval of the building plan Possession order Permission to assign Site plan of plot Upto date NEC Orginal approved building plan with its approval letter Upto date NEC Site Plan Original Approved Building plan with approval letter 4
3. Multan/ Bahawalpur Division (a)Free hold properties (Urban) 1. Sale Deed/Gift Deed/Exchange Deed/Court Decree 2. Court certified copy of Mutation 3. Copy of record of Right (Fard Malkiyat) 1. 2. 3. Aks-e-Shajra N. E. C. for last 12 years Approved Building plan + Approval letter (b) Urban area land where no record is available in Revenue Department: 1. P. T. D. 2. Confirmation of P. T. D. 3. PT-I 1. 2. (c) Lease Hold Property: 1. Lease Deed/Sub Lease Deed 2. Extract from GLR 1. 2. 3. Permission to Assign Building Plan + Approval letter N. E. C. from the date of Lease Deed 1. 2. 3. 4. 5. Possession Slip Site Plan Permission to Assign N. E. C. (from the date of Sale Agreement) Building Plan + Approval Letter 1. 2. Aks-e-Shajra N. E. C. (for the last 12 Years) (d) Government Colonies/Lease Hold Properties: 1. Sale Agreement duly registered 2. Allotment order (e) Rural Area property: 1. Oral Mutation (Court Certified Copy) 2. Building Plan + Approval Letter 3. Mutation (Court Certified Copy) 4. Copies of Record of Right (Fard Malkiyat) for the Last 12 Years 5. L-20 (HBFC/Certificate of Assurance) by tehsildar (Sakni Certificate) Types of Property Documents 3. 4. N. E. C (for the last 12 years) Clearance certificate from Excise & Taxation Department Building plan + Approval letter Indemnity Bond regarding finality of P. T. D. 5
4. Quetta/ Bolochistan A. 1. 2. Lease hold properties 1. 2. 3. Lease Deed Sale Deed (in case of subsequent transaction) Mutation B. Free Hold Property (Rural & Urban Area) Sale Deed (Registered) Mutation in Favour of Applicant Fard Jamabandi Record for last 15 years 1. 2. 3. 4. C. 1. 2. 3. 4. D. 1. 2. E. 1. F. 1. G. 1. H. 1. 2. 3. Free Hold Property (with no sale deed): Mutation in Favour of applicant Fard Jamabandi Record L-20 (Certificate of Assurance) Lease Hold cases of Cantonment Area Lease Deed (Registered) Sale deed (In case of a subsequent Transaction) Lease Hold cases where land leased by Muncipal/Town Committee, Local Govt. , Prov. Govt. Lease deed (Patta) Registered Quetta Development Authority Cases (where still the cost of land has not yet been paid fully)______ Sale/Purchase Agreement Quetta Development Authority Cases (where the cost of Land has completely been paid Final Transfer Deed (Registered). Quetta Development Authority Cases (where the house has been constructed and investment is required for further construction): Sale Deed (Registered) Fard Jamabandi Record for last 15 year Types of Property Documents 3. 4. 5. 1. Fard Jamabandi Record Sale Deed (in case there is subsequent transaction (Registered) Permission to assign N. E. C. from the date of lease deed Approved Building Plan 2. 3. 4. Building Plan with Building Permit N. E. C. Akse Shajra Sakni Certificate 1. 2. 3. Building Plan with Building Permit N. E. C. Akse-Shajra 1. 2. 3. 4. Site Plan Non Encumbrance Certificate Permission to Assign (L-19) Building Plan with Building Permit 1. 2. 3. 4. Site Plan N. E. C. Permission to Assign (L-19) Building Plan with Building Permit 1. 2. 3. 4. Site Plan Permission to Assign (L-19) N. E. C. Building Plan with Building Permit 1. 2. 3. Site Plan N. E. C. Building Plan with Building Permit 1. 2. 3. 4. N. E. C. Site Plan Building Plan with Building Permit Permission to Assign 6
5. Lahore/ Gujranwala Division A) 1. 2. 3. 4. 1. Akse-Shujra 2. N. E. C. 3. Building plan with approval letter Free Hold Properties: Registered Sale Deed Certified copy of Mutation Jamabandi L-20 (In case of rural area) B) Government Schemes: 1. Registered Sale Agreement/Sale Deed 2. Transfer letter/Allotment letter 1. 2. 3. 4. 5. Permission to assign Possession order Site Plan N. E. C. Building Plan with approval letter C) Lease Hold & Contentment Schemes: 1. Registered Lease deed/Sub-Lease 2. General Land Register (Certificate) 1. 2. 3. 4. Permission to assign N. E. C. Site Plan Building Plan with approval letter Types of Property Documents 7
6. Sukkur/ Larkana/ Jacobabad/ Dadu/ Khairpur 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. Urban Area Sale Deed P. T. D. F. T. O. Gift deed Lease Deed/Sub-lease deed City Survey Extract Deh Form-II Deh Form-VII Mutation 2. Rural Area 1. Owner Ship Certificates issued by Union Council Authorities Owner Ship Certificate issued by Mukhtiarkar concerned Deh Form-II 2. 3. Types of Property Documents 1. 2. 3. 4. Site Plan N. E. C. Permission to Assign Approved Building Plan with approval letter 1. 2. 3. 4. Site Plan N. E. C. Approved Building Plan Development Certificate issued by Union Council 8
7. Faisalabad/ Sargodha Division A. 1. 2. 3. 4. Free Hold property (Urban Area) Sale deed, Gift deed (Regd) Mutation Fard Jamanbandi B. 1. 2. Evacuee Property (Urban Area) PTD/PTO Confirmation of PTD (Permanent Transfer deed) C. FDA/Punjab Govt. Housing Scheme (Urban) 1. Sale Agreement (Regd) 2. Allotment order 3. Transfer letter (in case if applicable transfer of plot) D. 1. 2. 3. Cantonment Board (Urban Area) Lease deed MEO letter Copy of G. L. R. E. 1. 2. 3. 4. Rural Area: Sale Deed Mutation or Oral Mutation Jamanbandi L-20 (Assurance certificate)/Demarcation Certificate Types of Property Documents 1. 2. 3. Aks-e-Shijra N. E. C. Approved Building Plan with approval letter Permission to Assign 1. 2. 3. 4. Possession slip N. E. C. Permission to Assign Approved Building Plan with approval letter 1. 2. 3. Permission to assign N. E. C. Approved Building Plan with approval letter 1. 2. N. E. C. Approved Building Plan with Approval letter from District Council/Union Council concerned 9
8. Abbottabad/ A. Lease Hold Properties: Hazara 1. Lease deed or agreement for sale/Sale Division/ deed Northern Areas B. Free Hold Property: 1. Mutation 2. Last Jamabandi 3. Sale deed (in case property is purchased by applicant) C. Un-Settled Area of Northern Areas: 1. Un-settled area form (designed by HBFC Management) 2. L-20 1. 2. 3. 4. Site plan of the plot Permission to Assign N. E. C. Approved Building Plan with approval letter 1. Aks-e-Shajra 2. Site plan 3. Assurance Certificate (L-20 in case of Rural Area) 4. N. E. C. 5. Approved Building Plan with approval letter. 1. N. E. C. 2. Approved Building Plan with approval letter Types of Property Documents 10
9. Hyderabad/ Mirpur. Khas Division A. Free hold properties (Rural Areas): 1. L-20, Ownership Certificate duly issued by the Taluka Mukhtiarkar or Sanad 2. Deh Form-VII 3. Deh Form-II (Mutation) B. 1. 2. 3. Free Hold Property (Urban Areas): P. T. O. /P. T. D/Sale Deed/Gift Deed City Survey Extract/Deh Form-II (Mutation) Statement issued by the Legal Heirs alongwith copy of statement from City Survey in cases of heirship C. Lease Hold Property: 1. Lease Deed/Sub-Lease Deed/Sale Deed/Gift Deed 2. Deh Form-II (Mutation) 3. Allotment order D. Cantonment Areas: 1. Lease Deed 2. Extract of the Property Types of Property Documents 1. 2. 3. 4. 5. 1. 2. 3. 4. N. E. C. for last 12 years Approved Building Plan with approval letter Approved Site Plan Akse-Shajra N. E. C. for last 12 years Approved Building Plan with approval letter Approved Site Plan Permission to Assign (L-19) N. E. C. from the date of execution of lease deed Approved Building Plan with approval letter Approved Site Plan Clearance Certificate from MEO Permission to Assign (L-19) Approved Building Plan with approval letter 11 Approved Site Plan
10. Peshawar Division/ NWFP A. 1. 2. 3. 4. Lease Hold Properties: Sale Deed Lease Deed Gift Deed Permanent Transfer Deed in case of Evacuee Property (PTD) 5. Mutation Certificate B. 1. 2. 3. Free Hold Properties: Last Jamabandi or City Survey Extract Sale Deed (in case of purchase) Mutation Types of Property Documents 1. Permission to Assign 2. Approved Building Plan with approval letter 3. Approved Site Plan 1. Certificate of Assurance by Collector 2. N. E. C. 3. Aks-e-Shajra 4. Site Plan 5. Building Plan 12
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