Pre Proposal Conference Building 209 Seismic Upgrade and

Pre. Proposal Conference Building 209 Seismic Upgrade and Renovations VA Greater Los Angeles Healthcare System, West Los Angeles Medical Center, Los Angeles, CA

Pre. Proposal Conference Welcome Office of Construction/Facilities Management (CFM) Acquisition Support Western Region Vallejo, CA Contracting Officer Frank A. Clemons

Pre. Proposal Conference Ø I would like to welcome each of you to this Pre-proposal Conference regarding RFP VA 101 -12 -R- 0058, Building 209 Seismic Upgrade and Renovations Ø Immediately following this Preproposal Conference, there will be a site visit. The visit is an open invitation to all prospective contractors, subs, suppliers, and others.

Pre. Proposal Conference Ø Our discussion of each section shown on the agenda will be brief and generally will highlight those areas of importance as you prepare for your offer. Ø I would like to make clear that anything said should not be interpreted as a change to the solicitation/contract documents as posted. If a statement is made that is inconsistent with the solicitation requirements, you should not submit your offer based on the statements. Submit you offer based on the posted/written solicitation and all amendments. Ø Please hold all questions until the question and answer portion of the conference.

Pre. Proposal Conference INTRODUCTIONS I want to take this opportunity to introduce you to the CFM acquisition team members: Ø Medical Center Personnel Ø CFM Project Manager Ø Senior Resident Engineer Ø VA Architect and Engineering Firms (A/E) Ø Small Business Administration (SBA)

Pre. Proposal Conference Building 209 Seismic Upgrade and Renovations Project Background/Scope CFM Project Manager Daniel Swienton

Pre. Proposal Conference Building 209 Seismic Upgrade and Renovations Technical/Phasing Information Leo A. Daly

Pre. Proposal Conference This project is a Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside. Authority: PL 109 -461, the Veterans Benefits, Health Care, and Information Technology Act of 200

Pre. Proposal Conference • • • Source selection will be made based on “best value” to the Government under FAR 15. Proposals will be evaluated and award will be made based on cost and technical considerations most advantageous to the government (Note: Lowest bidder is FAR 14 Sealed Bidding) Send Request for Information (RFI) to Frank A. Clemons at frank. clemons@va. gov

Pre. Proposal Conference Ø Scope: This project consists of the seismic upgrade and renovation of a three-story cast in place concrete building 209 as shown on Construction Documents. The contractor shall provide all labor, materials, supplies, transportation, supervision, quality control, and other logistical support necessary to complete the project on time and on schedule. Contractor shall comply with contract requirements with regards to work and materials. The project is located at VA Greater Los Angeles Healthcare System, 11301 Wilshire Blvd, Los Angeles, CA, 90073 Ø See Solicitation for complete scope.

Pre. Proposal Conference Ø Ø CLIN 0001 Main Bid (A Single CLIN) Note: A Cost Breakout is required for Physical Security items, Asbestos Removal, and Hazardous Materials Removal Source Selection Process - See Selection Criteria and Weightings: Proposals shall consist of the following: (1) Technical proposal (2) Cost proposal

Pre. Proposal Conference Ø Part 1: The technical proposals factors with subfactors: Ø Construction Management Ø Past Performance Email your Overall Client Satisfaction Form per solicitation instructions) Ø Schedule Note: Factors are in descending order of importance Note: No cost offer should be submitted with technical proposal package

Pre. Proposal Conference Part 2: The Cost Proposal Cost will be reviewed for its realism and acceptability to the government. In conjunction with the hardcopies submission, one original and (4) four copies, submit your technical and cost proposal on one Compact Disc (CD) Ø Provide your best technical and cost proposals the first time submission (See 52. 215 -1 Instructions to Offerors Ø VA may award without discussions

Pre. Proposal Conference Ø Review Clauses and Provisions: Clauses usually apply to postaward actions and Provisions usually apply to Preaward actions/or both. Please carefully read and understand each clause. Ø Sent/Deliver your proposals on time. If needed, date and time are changed ONLY by amendment. Ø Sign all amendments/acknowledge receipt of all amendments. Ø Check at www. fbo. gov for all amendments BEFORE submitting your proposal.

Pre. Proposal Conference Ø On Line representations and Certifications: application, ORCA website http: //orca. bpn. gov complete online Reps and Certifications prior to proposal receipt date. Include any addition required Reps and Certifications with your bid. Ø Complete Central Contract Registry process if you have not already done so. If you are proposing as a Joint Venture, the Joint Venture must be registered in CCR. Website www. ccr. gov Ø SDVOSB must be registered at www. vip. vetbiz. gov.

Pre. Proposal Conference Ø Bid Bond: 20% of the Base Bid or $3, 000 whichever is less. Ø Ø This project is issued as a request for proposals (RFP) and not a sealed bid. A public bid opening will not occur. Award will not be based solely on low cost offer. Contract Type: Firm-Fixed Price (FFP) Ø Primary References: FAR and VAAR.

Pre. Proposal Conference Ø Buy American Act applies Ø 52. 204 -10: Reporting Executive Compensation and First Tier Subcontract Awards (July 2010) Ø 52. 222. -54 Employment Eligibility Verification: E-Verify Ø VAAR Contract Changes Clause 852. 236 -88 (Specific to VA > $500 K) Ø See Paragraph 2. 7: 804. 1102 Verification Of the Status of Apparently Successful Offeror.

Pre. Proposal Conference Ø Ø Bonds: Bid Bond, Performance Bond, Payment Bond, and additional Bond security are all required. (Approved Surety, Seal) Ø Insurance: Before commencing work under this contract, the contractor shall certify to the contracting officer in writing that the required insurance has been obtained. Ø Builder’s Risk Insurance is “not” required by the VA.

Pre. Proposal Conference Ø See Federal, State, and Local Tax Clause Ø Permits and License : Offerors are fully responsible for all permits license under the clause. Ø Equal Opportunity Clause applies : The contractor shall not discriminate against any employee or applicant for employment because of race, color, religion, sex, or national origin.

Pre. Proposal Conference Ø At least 15% of the cost of contract performance incurred for personnel is spent on employees or employees of other SDVOSB (VAAR 852. 219 -10) Ø Commence work within 10 days of the Notice to Proceed (NTP) Ø Period of Performance: 365 calendar days. Ø Liquidated Damages Clause applies ($$$$)

Pre. Proposal Conference Ø Davis Bacon Labor Standards in regards to wage rates apply. Conformance to the Davis Bacon Act is required. For class of laborers or mechanics not listed, the contracting officer shall approve an additional classification as proposed by the contractor. Non- compliance will be referred to the Department of Labor. Ø Davis-Bacon Wage Rates: Los Angeles, CA Begins Solicitation Page 56

Pre. Proposal Conference Ø Value Engineering: Contractors are encouraged to develop, prepare, and submit VE change proposals voluntarily. Contractor shall share any instant contract saving if VE accepted.

Pre. Proposal Conference Ø Superintendence by the Contractor: Competent superintendent who is satisfactory to the contracting officer and has authority to act for the contractor. Ø VA Contract Performance will be monitored by on-site CFM Senior Resident Engineer/Resident Engineers

Pre-Proposal Conference Ø Partnering Session (Postaward) Ø Partnering is voluntary but highly encouraged. Cost will be split between contractor and government. The goal is to build professional work relationships geared toward successful project completion by promoting mutual benefits. Ø See Solicitation Page 19 for Partnering.

Pre-Proposal Conference All employees of general contractor or subcontractors shall have the OSHA certified Construction Safety course and /or other relevant competency training. See Specification Section 01 00 00, General Requirements under “Training” (Read and understand Specification Section 01 00 00, General Requirements in its entirety)

Pre-Proposal Conference Ø Joint Ventures and Teaming Agreements are authorized See VA Information Letter (IL) posted with this project at www. fbo. gov Ø Send Draft/Coordinate with the VA Office of Small/Disadvantaged Business Utilization before you submit your JV and Teaming agreement with your offer. Ø Phone: (202) 461 -4300 | OSDBU@va. gov

Pre-Proposal Conference Ø The successful offeror Award Notice will be published at www. fbo. gov Ø This notice serves as official notification of contract award. Ø A written Award Notice will also be sent to all unsuccessful offerors.

Pre-Proposal Conference Ø Small Business Conference is the next presentation. Ø After the Small Business Conference, we will conduct Group Site Visit – Dan Swienton Ø Individual visits to the site per Senior Resident Engineer’s instructions.

CFM Preproposal Conference Ø Small Business Conference Presentation Small Business Specialist: Frances Bond

CFM Preproposal Conference Questions and Answers (Q&A)