PLEXIA Electronic Medical System Online Tour Technological

PLEXIA Electronic Medical System Online Tour

Technological Solutions n Replace traditional paper charts in exchange for: § § § Accessibility Efficiency Scalability Maintainability Security

Plexia’s Solution n Flexible and powerful Microsoft®. NET platform & SQL Server allows your Plexia EMR to grow and change with your medical practice and research n Plexia EMR is effective and versatile for most medical practices without customization but… ¨ it can be done economically enough for solo users ¨ or reshaped completely to fit any specialty practice group or

Plexia’s Network Scenario n Server serves data to user terminals n Plexia Server can reside onsite or offsite n Supports unlimited terminals n Secure 128 -bit connections to protect sensitive data (VPN & SSL) n Scope of network can be as small as a single user laptop to as large as a multi-clinic network

Web Accessible… n World wide web accessible from hospital, home, or international conference ¨ Find a patient record ¨ Review your Path. NET results ¨ Check your memos ¨ Submit billings ¨ Etc… n Improves efficiency and convenience

PLEXIA The Application

Plexia Work. Space Scheduler Work. Area Patient Records Work. Area

Plexia Scheduler Column organized by physician or room Quick Day selection in Calendar (unlimited physician & room options) Scheduler Functions Patient Appointment Colour coding for physicians and rooms ( close-up view ) appointment status

Plexia Scheduler Customization n User defined viewing templates for filtered viewing ¨ n Search function ¨ ¨ n Find patient appointment Next available time with a specific doctor, etc… Customizable appointment types ¨ ¨ ¨ n Preset the rooms you need to see and hide away others Preset duration and billing type Appointment status (message left or confirmed) Patient status (arrived, late, no show, etc) Integrated Billing ¨ Batch billing using scheduler information and primary diagnosis from patient’s problem list

Plexia Scheduler Customization User Defined Templates for Filtered Viewing Customize your view to reduce clutter

Plexia Scheduler Customization Scheduler Search for Patient Appointments, Physician Availability and more.

Plexia Scheduler Customization Appointment Types Customize appointment types and set the duration and associate fee codes to this appointment type

Plexia Scheduler Customization Physician View / Room View Order columns by room or physician

PLEXIA Patient Records

Patient Demographics Quick Access Buttons Easy Accessed Search Visible Patient Demographics Recent Accessed Patients (double click to access Patient) Patient Specific Sections Content Area

Patient Demographics 2 Extended Profile (habits like smoking, drinking, etc. ) Patient profile information can be easily customized to match existing forms or office standards. Family Medical History

Medical Profile Medical Problems Allergies Prescriptions

Path. NET Results Path. NET results regarding the patient Path. NET details for printing or viewing

Requisition Forms Hospital-Accepted Requisition Forms (Optional: Custom Forms) Laboratory Requisition Form Requisition Status Tracks and flags outstanding requests

Requisition Forms Status n Track requisition forms to notify physicians and office assistants of which examination is still pending results or waiting to be sent out n Status ¨ ¨ ¨ Pending – waiting to be sent Faxed – has been sent, waiting for results Resulted – results received n Customizable colour coding n Improves patient care and reduces miscommunications.

Notes and Consult Reports Standard SOAP notes to complex custom report templates to suit your practice. Complete Auditing Trail Rich Text Formatting and Dragon Naturally Speaking ® Compatible. Print a range of notes

Report Printing Print Options: To your printer, PDF or computer fax Customized Headers Retrieves Patient Demographics Auditing trail of revisions. All changes are archived for completeness. Retrieves main recipient contact address Retrieves CC physician/contact address for mailing

Memos n Communication with other users of your Plexia system n Easily attach a link to any patient n Can copy memo to patient notes

PLEXIA Billing

Billing MSP Billings Private Billings

MSP Billing - New n 2 Required Fields ¨ Fee Code ¨ ICD Code Other information filled automatically but can be updated if needed. WCB and out-of-province billings from one billing interface.

MSP Billing – Processed n Complete MSP Payment History n Adjustment and writeoff fields facilitate accounting

Private Billing Fee Code Items (customizable to add your own fee codes) Service Details

Batch Billing n Save time ¨ n Do a day’s billing in one screen Integrated with the Scheduler All scheduled patients will automatically generate an entry in batch billing ¨ Billing and diagnostic codes can be linked to specific appointment types ¨

Billing Reports n Plexia has many reports for tracking MSP and private billings ¨ Real time accounts receivable ¨ Customizable billing tracking n Billing by fee items, locations, diagnoses, etc ¨ Generate and print invoices from hospital/ER for non-MSP patient*

PLEXIA Security

Plexia Security n Plexia deals with highly confidential data and we strive to provide robust security procedures in all aspects of Plexia n Data are properties of physician users ¨ Access through physician user only ¨ Completely exportable in Excel®, CSV, and plain text formats upon request within 2 working days

Plexia Security Framework n Secure 128 -bit connections To protect sensitive data through secure data transmission (VPN & SSL) n Firewall & Anti. Virus Enterprise quality firewall and fully automated antivirus package n Microsoft ASP. NET Security To only allow authenticated users to proceed into Plexia n Plexia Security To only allow active Plexia users with correct username and password n Plexia Privileges To only allow Plexia users with authorized privileges to view billings or certain sections of Plexia data

Plexia System Settings n Users given Administrator privileges can change other users’ settings such as: ¨ Billing Privileges ¨ Privileges in other sections ¨ User Credentials (enable/disable account, password, etc) In addition, Administrators can also change customized settings of Plexia itself.

Plexia User Settings Enable/Disable Account Expiry Locked Out Accounts Password Expiry Reset Password Default Printer

Plexia Groups & Privileges User Groups Privileges Read, Write, Update, Delete

Plexia Billing Privileges n Give specific users read, write, update or delete access to specific physician’s billings.

PLEXIA Customization

Plexia Customization n Not all medical offices are the same therefore why should the EMR be? n Plexia sets itself apart from its competitors by its ability to shape the system to your needs n Plexia has a flexible and robust framework where it can be customized to your office’s needs

Customization for Research… n Plexia can create research modules to fit your specifications n Direct link between clinical and research databases. No need to duplicate patient entries. n Data can be exported in Excel® or CSV formats n No project is too complex

Example: Neuromuscular Disease Unit, Vancouver General Hospital… n Data collection for autoimmune neuromuscular diseases n Collapsible entry pages for clarity n Data exported to MS Excel® for further analysis

Plexia Additional Services n Plexia can design professional web sites with functionalities such as: ¨ Online Patient Referral submission ¨ Limited secure access for patients or participants ¨ Interfaces with your Plexia EMR research This additional system can help complement the Plexia EMR system and introduce new possibilities for a physician's practice.

For more information on PLEXIA, please contact us: PLEXIA Electronic Medical Systems Inc. Suite 204 5678 Granville St. Vancouver, BC website: www. plexia. ca email: phone: info@plexia. ca 604. 269. 3733