plan Introduction to Environmental Management Systems EMS act

plan Introduction to Environmental Management Systems (EMS) act do check Presented by Faith Leavitt Global Environment & Technology Foundation July 2002

You Want Answers…… § What is an EMS? § Why do I need one? § Benefits/barriers? § OK, I want one, now what? § Where can I get information and help? 2

What is an EMS? PLAN DO ACT CHECK 3

An Iterative Process PLAN ACT DO CHECK 4

It’s a SYSTEM, Not a Project Act Plan EMS Check Do 5

Key Components Define the Environmental Footprint E M S Standard Operating Procedures Training Roles & Responsibilities Objectives and Targets 6

Three Key Commitments § Compliance with relevant laws and regulations ENV. § Prevention of pollution POLICY § Continual improvement C O M P L Y P R E V E N T I M P R O V E 7

Why Do We Need an EMS? 8

We Manage Compliance. Why Do We Need an EMS? Root Causes Opportunities P 2 $$$ Saved Violations Accidents Inefficiencies Loss of Control 9

Why Choose EMS? § Compliance assurance § Thinking beyond compliance § Be efficient; Save $$$$ 10

Why Choose EMS? § Public image concerns § Supply chain requirements § Loan and insurance criteria § Trade barriers 11

Why Choose EMS? § Deregulation § Improved relationships § Awareness, responsibility, accountability § Regulatory incentives § Is our institutional knowledge in the brain of one or two people? 12

“An EMS makes you think differently - ‘out of the box. ’ It forces you to look at things you’ve been looking at for years in a new way, to formalize and rationalize your decisions. It creates a different, more dynamic organizational culture. There’s actually a heightened level of interest, even excitement that is generated. ” 13

Better Compliance, Performance, x P 2, Stewardship Real Progress in Minimizing Our Environmental Impacts 14

Benefits/Barriers Keys to Success Resources 15

What Benefits Can You Expect? § Better understanding of laws and regs § Better awareness and understanding of the environmental “footprint” § Better operational control § Well-defined roles, responsibility, accountability § Avoiding the “band-aid” approach § Consistency and efficiency ($$$savings) 16

Environmental Benefits § 700 buses washed 1 x/week in Portland ($70 -80 K) § 18 K lbs of lab waste recycled in Mass in 3 months § Eliminated CFCs; achieved 34% reduction in waste generation at Warner Lambert § No accidents in 2 years at MCI-Norfolk § 1 mil gal rainwater available in sedimentation basin …used water for dust control and soil compaction… conserved about 800, 000 gallons of potable water ($1500 savings/year) 17

Economic Benefits • Jeff Co, Alabama bond rating up ¼% • Scottsdale saves $16 k/year in permit costs • Acushnet rubber co. Saves $150 K by distilling mineral spirits from used rags • Gillette saves $88, 700 in energy conserv. • Warner Lambert spends $60 K in direct costs implementing - saves $250 K • POHA reduces insurance premium 20% 18

Resource Requirements § Average Project Length…. . ……………. . 18 months § Time Per Employee…………………. . 4 persondays per employee § Average Payback…………………. . . …. 20 months (often much better) 19

Keys to Success 1. Top management commitment, visibility and involvement 2. Strong implementation team - champions 3. An informed and involved workforce 4. Don’t reinvent the wheel the KISS rule 20

How Do We Implement an EMS? 21

Four-Phased Implementation Strategy § Phase I: Getting Started § Phase II: Developing Planning Elements § Phase III: Building Management Programs § Phase IV: Auditing, Checking and Corrective Action and Management Review 22

Tasks in Phase 1 4 Appoint the management rep 4 Identify the “fenceline” 4 Build a business case 4 Select and train teams 4 Promote awareness and get buy-in 4 Conduct a gap analysis 4 Flow diagrams of environmental hotspots 4 Stakeholder analysis 23

Tasks in Phase 2 § Drawing the environmental footprint § Prioritizing impacts § Setting objectives and targets 24

Tasks in Phase 3 Identify Priority Impacts Establish Objectives And Targets Develop/Implement Action Plans for Achieving Os & Ts Manage Priority Impacts 25

An EMP is the Vehicle Used to Achieve Your Objectives and Targets We’ll make it by April 2003 EE Lights When will we get there? Motion Sensors Resources Obj: Reduce Energy Use by 20% Target: Maintenance by 10% & Offices by 20% Faith Craig EMP 26

Managing Priority Impacts Review your § § Roles and responsibilities Operational controls Training Managing and controlling documents and records § Communication (inside and outside) § Emergency preparedness and response 27

Tasks in Phase 4 Are We Doing What We Said We Would Do? § § § Compliance Status Monitoring/Measuring/Calibration EMS Audit Corrective/Preventive Action Management Review 28

For More Information www. peercenter. net www. getf. org/projects/muni. cfm www. epa. gov/owmitnet/iso 14001/ems 2001 final. pdf www. lgean. org http: //p 2. org/ 29