Pioneering of Electronic Standards in Florida Postsecondary Electronic

Pioneering of Electronic Standards in Florida Postsecondary Electronic Standards Council May 9, 2002 By Tom Stewart Miami-Dade Community College Pioneering Electronic Standards in Florida

Overview of Standards Activity in Florida b Common Paper Transcript b Common Course Numbering b FASTER/SPEEDE b Florida Academic Counseling and Tracking for Students (FACTS) Pioneering Electronic Standards in Florida

Common Paper Transcript b Florida Association of Collegiate Registrars and Admissions Officers (FACRAO) • • • Early 70’s Proposed Standard Format Required Data Elements Required Positioning Pioneering Electronic Standards in Florida

Common Paper Transcript b Articulation Coordinating Committee • • • Task Force Created Data Elements (Required and Optional) Values of Certain Data Elements Location on transcipt Completed in 1972 Also a common format for K-12 paper transcript Pioneering Electronic Standards in Florida

Common Course Numbering b Proposed by FACRAO in the 1970’s • Three alpha character prefix • Four numbers • No one ever adopted it voluntarily Pioneering Electronic Standards in Florida

Common Course Numbering b Mandated by Articulation Coordinating Committee • Three alpha characters (subject area) • Four numbers – First number indicates level (freshman, soph) – Last three numbers approved by state • One character suffix (lab, combined lecture and lab) Pioneering Electronic Standards in Florida

Common Course Numbering b State Office of CCN with staff b Faculty task forces meet every 3 years b Cannot use a new number without state approval b Now used by selected private schools b Guaranteed, mandatory transferability Pioneering Electronic Standards in Florida

FASTER Florida Automated System for Transferring Educational Records b History of Development in early 1980’s b Proprietary Format (Fixed Length Records) b One format for Postsecondary b One format for K-12 to K-12 b One format for Secondary to Postsecondary b Requests is a feature Pioneering Electronic Standards in Florida

FASTER b 27 of 28 community colleges in production b Ten universities in production b One university (USF) uses SPEEDE; several more converting to SPEEDE b Used for scholarship info from high schools to Florida Dept of Education b Used for feedback to high schools Pioneering Electronic Standards in Florida

FASTER b Conversion of FASTER by FIRN at state capital to and from SPEEDE b USF, UM, Barry U use the Texas EDI Server b Over 500, 000 transcripts exchanged annually among schools b Many also sent for financial aid purposes Pioneering Electronic Standards in Florida

FASTER b Decision has been made by the state FASTER committee to continue converting from FASTER format to ANSI ASC X 12 (SPEEDE/Ex. PRESS) format b No firm target date for this conversion Pioneering Electronic Standards in Florida

Florida Academic Counseling & Tracking for Students (FACTS) b Database for all public community colleges and universities and many private schools b Students can search for program info by school, program or degree level Pioneering Electronic Standards in Florida

Florida Academic Counseling & Tracking for Students (FACTS) b Uses each transfer institution’s Degree Audit program b Accesses each home institution’s transcript on-line via EDI with a standard EDI format (not SPEEDE) Pioneering Electronic Standards in Florida

F A C T S Advisement b For example, student in France, attended M -DCC, wants to go to UF, accesses M-DCC transcript and UF degree audit to determine transfer status in specific program Pioneering Electronic Standards in Florida

F A C T S App for Admission b Student logs onto FACTS website b Student creates user ID and password b Chooses school, term and program b FACTS confirms OK to apply b Student provides information requested b Students saves and returns later or saves and submits application Pioneering Electronic Standards in Florida

F A C T S Admission b Student provided confirmation number b Student info either sent immediately to school or saved in FACTS server for later retrieval by school Pioneering Electronic Standards in Florida

F A C T S Admission b If student chooses to apply to another FACTS school, information previously given is not re-entered. b Information saved for a student 6 months b Information stored uses ANSI ASC X 12 TS 189 for data element values b TS 189 values are sent to school Pioneering Electronic Standards in Florida

F A C T S Transmissions Transcript information sent b in FASTER EDI format b Admissions application info sent in XML format Pioneering Electronic Standards in Florida

F A C T S Other Features b Links to colleges’ • • • web pages for: Registration College policies Courses in catalog Payment of fees with credit card Open classes for registration b Links to state jobs database and federal financial aid applications Pioneering Electronic Standards in Florida

F A C T S Other Features b For College and University Administrators • • Articulation Manuals for Private Universities Common Pre-Requisite Manuals for SUS Residency (fees) Guidelines for each school Florida Counseling for Future Education Handbook Pioneering Electronic Standards in Florida

F A C T S Activity b Average Monthly Hits on FACTS server is 58, 000 (as of October 2001) • • Advisement (Degree Audits) Transcripts and Grades Admissions General Information Pioneering Electronic Standards in Florida

Future FACTS Features b Standard XML/HTML Format for all Degree Audit Displays b Standard Transient Form b For High School Students • • High School Planner Info on state scholarship programs Costs to attend each CC and University Admissions Policies and Procedures Pioneering Electronic Standards in Florida

FACTS Web Site www. FACTS. Org Pioneering Electronic Standards in Florida