Permit to Fly EASA Procedures for Approval of

Permit to Fly: EASA Procedures for Approval of Flight Conditions Caroline Ruga Certification Policy Officer 16 -03 -2007 1

European Aviation Safety Agency Table of contents QApplication for Approval of Flight Conditions QApproval of flight conditions QCharging Scheme 16 -03 -2007 Certification Policy and Planning Department 2

European Aviation Safety Agency How to apply? QForms òEASA Form 37 òForm 18 B òSupporting documents QAddress òMailbox: flightconditions@easa. europa. eu òFax: +49 221 89990 4440 16 -03 -2007 Certification Policy and Planning Department 3

European Aviation Safety Agency Scope application-approval Q Flexible òfor individual S/N; or òfor series of aircraft but limited to one type of aircraft 16 -03 -2007 Certification Policy and Planning Department 4

European Aviation Safety Agency Shared responsibility Q Application Certification Manager ò the administrative follow-up of Applications/Allocations; and ò The administrative closure of the file ò the financial closure of the file Q Responsible Certification Manager (RCM) and/or EASA PCM ò technical investigation ò implementation of the certification procedures ò Approval of Form 18 B (only by authorised EASA staff) 16 -03 -2007 Certification Policy and Planning Department 5

European Aviation Safety Agency Technical Investigation QIn principle: internally òIn-house PCM or RCM QException: outsourcing òNAA State of Registry òEASA PCM, outside EASA òContractual arrangements òSubject to internal working procedure 16 -03 -2007 Certification Policy and Planning Department 6

European Aviation Safety Agency Fast Track vs Normal Track Fast Track (1) Q Available turnaround time: maximum 20 working days Q Ad-hoc evaluation Q Rule: internally ò Exception: outsourced Normal Track (1) Q Available turnaround time: exceeds 20 working days Q Morning meeting Q Rule: internally ò Exception: outsourced Q Responsible CM Q In-house PCM ò In-house PCM 16 -03 -2007 Certification Policy and Planning Department 7

European Aviation Safety Agency Fast Track vs Normal Track (Cont. ) Fast Track (2) Normal Track (2) Q Statement Technical Satisfaction ò In-house PCM ò NAA State of Registry ò EASA PCM, outside EASA Q Form 18 B (Approval ò In-house PCM or RCM Form Flight Conditions) 16 -03 -2007 Form Flight Conditions) Certification Policy and Planning Department 8

European Aviation Safety Agency Applicant Application Form (EASA Form 37) Approval Form (Form 18 b), if available Supporting Documents Part 21 A. 709(b) Confirmation E-mail Missing Info If not yet done: - Approval Form (Form 18 b) - Supporting Documentation E-mail: action items & additional justifications 16 -03 -2007 Administrative Process Plans and Programmes - Registration application - Attribution P-number - First check eligibility – completeness application - Determine fast / normal track Responsible CM Technical Process Externally / EASA PCM Evaluation: - application - workload - resources ACDB Task Allocation Letter - Task Allocation Technical Investigation: 1. Start checklist 2. Verification of the supporting documents 3. Check compliance 4. Discuss open topics with applicant or request missing info 5. Complete Statement of Technical Satisfaction Certification Policy and Planning Department 9

European Aviation Safety Agency Applicant Administrative Process Plans and Programmes Externally: NAA/EASA PCM: in-house Responsible CM Technical Process Externally Complete and provide Statement Technical Satisfaction & Accounting Information Submit: - Statement Technical Satisfaction - Approval Form 18 B Sign, date, stamp Approval Form 18 B Copy EASA Approved Form 18 B Transmittal Letter Form 18 B EASA Approved Invoice 16 -03 -2007 Copy to NAA, upon request applicant, urgent cases only Send advance Copy (pdf/fax) of EASA Approved Form 18 B to applicant Financial closure project Administrative closure project Certification Policy and Planning Department 10

European Aviation Safety Agency Applicant Administrative Process Plans and Programmes Externally: NAA/EASA PCM: in-house Responsible CM Technical Process Internally Complete Statement Technical Satisfaction & Accounting Information Sign, date, stamp Approval Form 18 B Copy EASA Approved Form 18 B Transmittal Letter Form 18 B EASA approved Invoice 16 -03 -2007 Copy to NAA, upon request applicant, urgent cases only Financial closure project Administrative closure project Certification Policy and Planning Department Send advance Copy (pdf/fax) of EASA Approved Form 18 B to applicant Submit: - Statement Technical Satisfaction - Approval Form 18 B 11

European Aviation Safety Agency Charging Scheme QRegulation (EC) No 488/2005 amended by Regulation (EC) No 779/2006 QService: charges = real cost òHours performed by technical experts of EASA and/or the Agency’s contractors (NAAs) are charged at an hourly rate òAdministrative/management efforts: 1 w. hour 16 -03 -2007 Certification Policy and Planning Department 12

European Aviation Safety Agency Charging Scheme òFollowing hourly rates apply: § For EASA staff, 197 € § For NAA staff, the rate at which EASA has to reimburse NAAs under the respective Framework Contracts òTravel costs are charged in full to the applicant § EU travel: – Transport costs – Per diem (hotel, daily allowance, incidental expenses) 16 -03 -2007 Certification Policy and Planning Department 13

European Aviation Safety Agency Charging Scheme òTravel costs § Non-EU travel: – Transport costs – Per diem (hotel, daily allowance, incidental expenses) – Time spent in means of transport 16 -03 -2007 Certification Policy and Planning Department 14