Performance Evaluation System PES 3 20 2018 1 Topics

Performance Evaluation System (PES) 3/20/2018 1

Topics of Discussion • PES Objectives • Organization and Mission • Automated Performance Evaluation System (A-PES) • General Rules • Responsibilities • Compliance Issues • Selection Board Information • Points of Contact 2

References • U. S. Navy Regulations 1990, Article 1129 and 1122 • Marine Corps Manual • Performance Evaluation System (PES) Manual (MCO P 1610. 7 E) • Performance Evaluation Appeals (MCO 1610. 11 C) • Marine Corps Physical Fitness Test/Body Composition Program (MCPFTBCP)(MCO P 6100. 12) 3

PES Objectives • Ensure accurate, honest, and consistent reporting. • Prevent inflation. • Ensure timely receipt of reports. • Ensure accuracy of official records. • Provide info for selection boards. 4

Personnel Management Division (MM) Organization Manpower Management, under the direction of the Director, Personnel Management Division, is responsible for the administration, retention, distribution, appointment, evaluation, awarding, promotion, retirement, discharge, separation, and service records of commissioned officers, warrant officers, and enlisted personnel of the Marine Corps and Marine Corps Reserve. 5

MMSB Mission The Personnel Management Support Branch (MMSB) directs and controls the functions necessary to create, maintain, and archive official military personnel files (OMPFs) and directs and controls the functions and operation of the performance evaluation system (PES). In addition, our mission includes unit diary research activities and worldwide locator services for the Marine Corps. 6

MMSB Organizational Structure Discharge Certificate OMPF Inputs Fitness Reports Computer Support Archives DD 214’s Master Brief Sheets OMPF/MBS RS/RO Profiles 7

MMSB-30 Organization Compliance Corrections Education Receipt Audit Corrections Compliance Corrections Education 8

A-PES • Web-based assessable via Marine On Line (MOL) – 70% of total force (95% of active units) – Non-Marines can obtain MOL accounts – A-PES FOC estimated during 2005 9

A-PES Features • MCTFS Interface - Section A pre-populated • Improves administrative accuracy – 97% of A-PES reports are accurate – 50% of Win. FE reports are accurate • Worksheets retained for 18 months • Reports retained for 90 days after completion • Command Reviewer, Trusted Assistant, and Batch Processing Functionality 10

A-PES Access 11

A-PES Welcome Page 12

MRO – MROW Creation Page 13

MROW - 1 st Page of MROW 14

MRO - 2 nd Page of MROW 15

Create Fitness Report 16

Create Fitness Report From MROW 17

Section A Data 18

Section A Data (cont) 19

Page 2 - 4/Sections D-H 20

Section I and RS Certification 21

Command Review Option 22

Status Page 23

Printed Fitness Report 24

Route to Reviewing Officer 25

RS Logout 26

Page 5 / Section K 27

Reviewing Officer Certification 28

Send for Command Review 29

Submission to MMSB 30

Acknowledgment of Submission to MMSB 31

Trusted Assistant 32

General Rules • A-PES does not nullify requirement to counsel MRO throughout reporting period. • 90 or more days normally required for an observed fitness report. • Justification required for observed fitness reports of 89 -days or less. • Not observed reports can be rendered adverse. • Completed reports due to HQMC 30 -days after reporting period ends. 33

Reporting Chain • Reporting Senior (RS) • Reviewing Officer (RO) • Third Officer Sighter (3 OS) Ø Adverse reports only • Senior Marine Representative (SMR) Ø Non-Marine RS and RO external to the Marine Corps reports only • Commandant of the Marine Corps (MMSB-30) Note: The MRO is not part of the reporting chain. 34

Command Responsibilities • • Review reports at command level. Ensure reports adhere to PES policy. Ensure reports do not contain inflated markings. Ensure reports contain sufficient justifications, as applicable. • Ensure reports do not contain unwarranted comments. • Free of ambiguities • Free of innuendos • No “velvet knives” • Ensure reports arrive to HQMC on time. 35

MRO Responsibilities • Possess a clear understanding of his or her role in accomplishing the unit’s mission. • Possess a general understanding of the PES. • Submit billet description to RS within the first 15 days of the reporting period. • Submit summary of accomplishments to RS prior to end of reporting period. 36

RS Responsibilities • Establish, formalize, and review billet description at outset of reporting period utilizing MRO worksheet. • Counsel MRO on duties, responsibilities, and RS’s expectations throughout the reporting period. • Provide in-depth observation of MRO’s performance, professional qualities, and potential. • Ensure accuracy of sections A thru I. • Forward report to RO in a timely manner. 37

RO Responsibilities • Educate subordinates on fitness report responsibilities, PES policy, and proper evaluation methods. • Make every effort to know professional capabilities of the MRO. • Take corrective action to eliminate inflated and late reports. • Complete section K, as applicable. • Ensure accuracy and timely submission of reports. 38

RO Responsibilities (cont) • Non-Marine RS/RO (external to USMC) – Forward report to SMR for review • Assess adverse reports and adjudicate factual differences between RS’s evaluation and MRO’s statement. • Forward adverse report to Third Officer Sighter. 39

3 OS Responsibilities • Sight all adverse fitness reports. • Take action to resolve inconsistencies and disagreements when MRO’s statement disagrees with RO as to matters of fact. • Take action to determine validity of new info when MRO’s statement adds new info that RO did not previously address. • If 3 OS comments add new adversity refer report to MRO for acknowledgment. 40

SMR Responsibilities • Provide non-Marine RSs and ROs guidance and education on PES policy. • Review all reports for administrative correctness. • May comment on the MRO, if desired. • Observation pertinent to billet assignment and mission accomplishment. • “Whole Marine” Concept • Marine Corps standards, values, and professional growth exhibited. 41

CMC Policy Compliance To maintain the integrity of the PES MMSB-30 will monitor how well reporting officials are performing their duties and proactively identify, notify, and educate reporting officials displaying undesirable reporting trends indicating gaming, inflation, untimely submission of reports, inaccurate reporting, and procedural errors. 42

Trends • Failure to provide MRO copy of report • Failure to use the MMSB website to eliminate date gaps (Proceed/Travel/Delay) • Failure to use of proper occasion codes • Failure to generate To Temporary Duty (TD) reports • Inaccurate and incomplete height/weight/BF • Failure to complete sections B and C • Negative and evaluative comments made in section C (Billet Accomplishments) 43

Trends (cont) • “Effectiveness Under Stress” and “Courage” not evaluated. • Adverse reports not referred to MRO for acknowledgment • Adverse report not adjudicated properly by RO or 3 OS. • Adverse reports not referred to 3 OS for action. • Failure to use senior enlisted advisors in evaluation process. • Superior marking justifications not concrete, 44 substantive, verifiable, or quantitative.

Marking Philosophy Considerations • Grade, experience in grade, and accumulated experience as a Marine. • Performance for a defined period and specific set of duties and responsibilities. • Understand personal ability and individual performance over a course of career develops a record of merit. • No deficiencies in any given area does not mean a Marine rates an “F” or “G”. 45

Marking Philosophy Considerations (cont) • RS must accurately evaluate each Marine in context of time and circumstance to provide the CMC a clear picture of MRO’s performance. • RS must not inflate performance. • RS must understand “D” thru “G” not to find fault, nor to puff-up competency, but objectively evaluate Marines on their own merits. 46

Performance Anchored Rating Scales (PARS) 47

Adverse Markings • Attribute marking of “A” must clearly describe nature and condition of the observed poor performance. • Do not use the report as a counseling tool to address poor performance. • Do not report minor flaws or mistakes unless they are significant enough to effect MRO’s initiative and leadership potential or hinder mission accomplishment. • Do not comment on minor limitations, shortcomings, and occasional lapses, or weaknesses in an overall positive performance. 48

Adverse Comments • “Sometimes he is absolutely brilliant in the things he did, and at an equal number of times he was terribly disappointing. ” • “Although MRO puts forth efforts, he is well behind his peer group. ” • “…has ability to become a good NCO if he applies himself and utilizes initiative. ” • “…needs to learn to delegate, rather than trying to do everything himself. ” • “Working on honing skills required of a staff officerespecially commander’s intent. ” • “…has reached his culminating point as a Marine Corps 49 Officer. ”

Distinguished Marks • “F” and “G” mean exceptional sustained performance throughout reporting period. • Support superior markings with concrete examples. – Do not restate the attribute!!!! • Require justifications that withstand three tests: 1. Verifiable 2. Substantive 3. Quantifiable (Where Possible) 50

Distinguished Marks (cont) • Rarely should isolated incidents merit a marking in either block. • “G” marking should reflect a truly extraordinary level or performance observed. 51

Examples of Unacceptable Justifications PERFORMANCE: "F" MARKED Superb performance during this period that exceeded expectations. Best Marine I have observed in my 22 years in the Corps. Can be counted on to accomplish any mission with minimal supervision. MRO’s efforts during this period was outstanding and led to success levels never seen by the FDC in this command. Peerless. Promote. INITIATIVE: "F" MARKED Distinctly observed by myself as the one disbursing chief in this command that is not afraid to make a decision without asking questions on the proper course of action. He is confident in his abilities and can back it up with action. Solves critical issues before they become serious problems. 52

Examples of Acceptable Justifications PERFORMANCE : "F" MARKING Implemented procedural changes within the FDC that resulted in an increase in timeliness and safety of computations. Instituted a policy that required gun sections to read back the announced firing charge. As a result, the Battery had zero firing incidents. Developed a method of transmitting firing timeliness to gun sections via gun display units that increased speed of the battery’s fire support and prevented transposition of digits that occur during transmission of voice fire commands. INITIATIVE: "F" MARKING Pensacola, NAS caused unexpected travel settlements to post to T&E acct. Contacted HQMC/Pensacola and adjusted T&E procedure for aviation students to allow schoolhouse to request appropriation data directly from T&E, where others are required to make requests through HQMC. Efforts led to 100% reduction in unexpected travel orders originating at Pensacola. Solution will remain in place until HQMC adjusts travel regulations associated with Marines in initial accession training pipeline. 53

RS Profile Reporting Senior Fitness Report List CWO 3 JOHNNY B. GOODE Reporting Senior SSN: 00000 As of: 20030602 MRO SSN (Last Four) Last Name From Date To Date Occ Fit. Rep Avg Smith Jones Thomas Brown 01 Dec 01 01 Oct 01 01 Dec 00 01 Sep 99 08 Jun 02 30 Nov 01 17 Sep 01 30 Nov 00 AN TR TR GC 4. 85 4. 36 2. 92 2. 54 Green Black White 22 Jan 01 01 May 02 01 Jul 01 03 Jul 00 20 Jun 01 31 Aug 02 01 Oct 01 30 Jun 01 AN CH GC AN 5. 79 5. 07 4. 85 4. 07 MSGT 1234 2235 3456 4432 GYSGT 9876 8765 7676 54

RO Profile Reviewing Officer Fitness Report List COL JOHNNY B. GOODE Reporting Senior SSN: 00000 As of: 20040602 MRO SSN (Last Four) Last Name From Date To Date RO Occ Assessment Mark Smith Jones Thomas Brown 01 Dec 01 01 Oct 01 01 Dec 00 01 Sep 99 08 Jun 02 30 Nov 01 17 Sep 01 30 Nov 00 AN TR TR GC 6 5 5 4 Green Black White 22 Jan 01 01 May 02 01 Jul 01 03 Jul 00 20 Jun 01 31 Aug 02 01 Oct 01 30 Jun 01 AN CH GC AN 7 5 4 4 MAJ 1234 2235 3456 4432 CAPT 9876 8765 7676 55

MASTER BRIEF SHEET PAGE 1 OF 1 CREATED: 26 APR 2005 ******* ADMINISTRATIVE INFORMATION (ORIGINATES FROM MCTFS - CONTACT YOUR ADMIN SECTION FOR CORRECTIONS) ******* NAME MARINE, JOHN S. SSN 123456789 KEY DATE SUMMARY GRADE O 4 RANK MAJ AWARDS DEAF TIS PEBD 15 yr. 11 mo. 19890520 AFADBD 19950115 19890520 DOR COMM DOR LDO 19890531 1 2 1 19890520 OSCD ACC COMM MM NC NA 19890702 DOR 19990501 TIG 5 yr. 11 mo. CURRENT DUTY ASSIGNMENT US Central Command BILLET DESCRIPTION J-3 Future Ops Officer MILITARY OCCUPATIONAL SPECIALTIES PMOS AMOS 1 AMOS 2 AMOS 3 0302 0602 Infantry Officer Communications Officer AMOS 4 ACQ JOINT BMOS 9910 DCTB 20030717 TRAINING SUMMARY RIFLE PISTOL PFT MCMAP Unrestricted Officer E/340 M/340 A/289 TAN LANGUAGES 19980915 20030922 20030815 1994 1990 French Spanish EDUCATION SUMMARY CIVILIAN 1990 1986 1982 BA, Biology Associates Deg HS DSG PILOT DCADB EAS LCN 12345678 19890520 MILITARY 1993 1987 1990 1989 PME Winter Mountain Leader Summer Mountain Leader Airborne Assault Climbers Infantry Officer (TBS) Basic School 2002 1997 1995 1994 Command & Staff Non-Res AWS Ph II AWS Ph I Warfighting Skills Prog ******* PERFORMANCE EVALUATION SUMMARY ******* ADMINISTRATIVE SUMMARY Grade OCC From BMOS Type To Capt GC 19980801 0302 N Maj 19990503 9 Maj N Maj 6 Maj 3 12 X CH 20010508 9910 N Maj N Commanding Officer MCRS Pittsburg 20020702 20030630 BN Executive Officer MCRS Pittsburg 14 TR 20020703 9910 Operations Officer 1 st Battalion 2 d Marines 20000414 20010507 1 st Battalion 2 d Marines 20000119 CH 20000415 N Operations Officer X TR 20000120 0302 9910 1 st Battalion 2 d Marines 3 CH 19990801 N Company Commander X 19990801 0302 Billet Description Com Adv Command AN 19990504 0302 Months 12 X Commanding Officer MCRS Pittsburg REPORTING SENIOR MARKINGS Reporting Senior Promote Reports Lt. Col Amaknife Yes Yes D F B F 5 of 8 E E D 3. 79 Lea C Co PME Dec Jud Eval B C C C H C B F E D 4. 42 B 2. 82 C C H E E D C C B D F E B F E E C D 5. 00 D C E E E D C 1 H D B B C D E E C D 83. 67 C E B D E H H E E D D 80. 00 Concur Col Curly Suff Yes BGen Mooney No 9/3 12/4 0/2 1/3 2/4 2/5 0/1 1/2 2/3 7/4 7/5 0/2 1/3 3/4 2/5 1/1 1/2 2/3 4/4 1/2 1/1 1/2 2/3 1/1 BGen Joe 1/3 0/2 0/1 Yes 0/2 0/1 No Col Moe Suff RO marks - same grade cumulative 0/1 Yes Col Moe Suff RO marks - same grade at processing 0/1 Yes Col Curly Suff 86. 44 D Obser Suff 93. 68 E Reviewing Officer Suff N/A 83. 87 D H 81. 89 93. 68 E C 89. 76 N/A E Cum RV 96. 00 83. 70 1 D B 89. 76 1 5. 86 D B 1 5. 57 E H B 94. 60 2 2. 30 E B 1 6. 38 B C 1 3. 50 5. 33 D REVIEWING OFFICER MARKINGS Ens RPT at High RV at Proc 5. 12 E Set Rs High 2. 30 F Dev RS Avg 5. 95 5. 14 C Ini 2. 93 5. 29 F 7 of 12 C 2. 30 F Col Gofigure C Eff 2. 25 4. 46 21 of 21 Col Tellall B 2. 88 1 of 1 Col Amaker Yes C B Yes C 2. 53 11 of 16 Lt. Col Solo Yes C 8 of 8 Lt. Col Inflated Pro Cou RPT Avg 14 of 17 Lt. Col Butcher Yes Per 3/4 1/6 0/7 0/8 23/5 11/6 2/5 3/7 0/8 2/6 0/7 0/8 5/6 0/7 0/8 0/2 2/1 0/2 0/1 1/6 0/7 0/8 17/5 12/6 7/7 1/8 3/4 2/5 1/6 0/7 0/8 4/4 17/5 12/6 7/7 1/8 3/3 3/4 18/5 20/6 12/7 0/8 5/3 7/4 24/5 26/6 16/7 1/8 1/2 0/3 7/4 38/5 17/6 4/7 0/8 1/2 0/3 9/4 46/5 19/6 5/7 1/8 1/3 BGen Panzer Insuff 56

Administrative Summary ADMINISTRATIVE SUMMARY Grade OCC From BMOS Type To Capt GC 19980801 0302 N 19990503 AN 19990504 N 19990801 CH 19990801 N 20000119 TR 20000120 N 20000414 Maj 0302 Months Co Billet Description Ad 9 Command Company Commander X 1 st Battalion 2 d Marines 3 Operations Officer X 6 1 st Battalion 2 d Marines Operations Officer 1 st Battalion 2 d Marines 3 BN Executive Officer 1 st Battalion 2 d Marines 57

Administrative Summary (cont) ADMINISTRATIVE SUMMARY Grade OCC From BMOS Type To Capt GC 19980801 0302 N 19990503 AN 19990504 N 19990801 CH 19990801 N 20000119 TR 20000120 N 20000414 Maj 0302 Months Co Billet Description Ad 9 Command Company Commander X 1 st Battalion 2 d Marines 3 Operations Officer X 6 1 st Battalion 2 d Marines Operations Officer 1 st Battalion 2 d Marines 3 BN Executive Officer 1 st Battalion 2 d Marines 58

Reporting Senior Markings REPORTING SENIOR MARKINGS Reporting Senior Per Pro Cou Eff Ini Promote Reports Lt. Col Amaknife Yes C D Cum RV B C C 2. 25 C C H F C E B C 2. 30 B C C E E H C C 2. 30 B H D D D B B C 1 B H D D C B NA C H 89. 76 E 83. 70 B H 96. 00 89. 76 2 B B 94. 60 1 6. 38 B C 1 3. 50 5. 95 C C 2. 82 2. 93 4. 46 B 1 of 1 B RS Avg RS High RPT at High RV at Proc 2. 88 11 of 16 Lt. Col Solo C 2. 53 8 of 8 Lt. Col Inflated Yes C 14 of 17 Lt. Col Butcher Yes RPT Avg Lea Dev Set Ens Co PME Dec Jud Eval E H 81. 89 C B H NA 59

Reporting Senior Markings (cont) REPORTING SENIOR MARKINGS Reporting Senior Per Pro Cou Eff Ini Promote Reports Lt. Col Amaknife Yes C D Cum RV B C C 2. 25 C C H F C E B C 2. 30 B C C E E H C C 2. 30 B H D D D B B C 1 B H D D C B NA C H 89. 76 E 83. 70 B H 96. 00 89. 76 2 B B 94. 60 1 6. 38 B C 1 3. 50 5. 95 C C 2. 82 2. 93 4. 46 B 1 of 1 B RS Avg RS High RPT at High RV at Proc 2. 88 11 of 16 Lt. Col Solo C 2. 53 8 of 8 Lt. Col Inflated Yes C 14 of 17 Lt. Col Butcher Yes RPT Avg Lea Dev Set Ens Co PME Dec Jud Eval E H 81. 89 C B H NA 60

Reporting Senior Markings (cont) REPORTING SENIOR MARKINGS Reporting Senior Per Pro Cou Eff Ini Promote Reports Lt. Col Amaknife Yes C D Cum RV B C C 2. 25 C C H F C E B C 2. 30 B C C E E H C C 2. 30 B H D D D B B C 1 B H D D C B NA C H 89. 76 E 83. 70 B H 96. 00 89. 76 2 B B 94. 60 1 6. 38 B C 1 3. 50 5. 95 C C 2. 82 2. 93 4. 46 B 1 of 1 B RS Avg RS High RPT at High RV at Proc 2. 88 11 of 16 Lt. Col Solo C 2. 53 8 of 8 Lt. Col Inflated Yes C 14 of 17 Lt. Col Butcher Yes RPT Avg Lea Dev Set Ens Co PME Dec Jud Eval E H 81. 89 C B H NA 61

Reporting Senior Markings (cont) REPORTING SENIOR MARKINGS Reporting Senior Per Pro Cou Eff Ini Promote Reports Lt. Col Amaknife Yes C D Cum RV B C C 2. 25 C C H F C E B C 2. 30 B C C E E H C C 2. 30 B H D D D B B C 1 B H D D C B NA C H 89. 76 E 83. 70 B H 96. 00 89. 76 2 B B 94. 60 1 6. 38 B C 1 3. 50 5. 95 C C 2. 82 2. 93 4. 46 B 1 of 1 B RS Avg RS High RPT at High RV at Proc 2. 88 11 of 16 Lt. Col Solo C 2. 53 8 of 8 Lt. Col Inflated Yes C 14 of 17 Lt. Col Butcher Yes RPT Avg Lea Dev Set Ens Co PME Dec Jud Eval E H 81. 89 C B H NA 62

Reviewing Officer Markings REVIEWING OFFICER MARKINGS Reviewing Officer Obser Concur Col Curly Suff Col Moe Suff Yes 3/4 2/5 1/6 0/7 0/8 0/1 0/2 9/3 12/4 23/5 11/6 3/7 0/8 0/2 1/3 4/4 9/5 2/6 0/7 0/8 0/1 1/2 9/3 17/4 27/5 11/6 3/7 0/8 0/2 1/3 3/4 2/5 1/6 0/7 0/8 1/1 1/2 2/3 4/4 17/5 12/6 7/7 1/8 0/1 No 1/3 0/1 Yes 0/2 0/1 Yes Col Moe Suff RO marks - same grade cumulative 0/1 Col Curly Suff RO marks - same grade at processing 1/2 1/3 3/4 2/5 1/6 0/7 0/8 1/1 1/2 2/3 4/4 17/5 12/6 7/7 1/8 63

SECTION K: Reviewing Officers Comparative Assessment K. REVIEWING OFFICER COMMENTS 1. OBSERVATION: X Sufficient Insufficient 2. EVALUATION: X Concur DESCRIPTION 3. COMPARATIVE ASSESSMENT: Provide a comparative assessment of potential by placing an "X" in the appropriate box. In marking the comparison, consider all Marines of this grade whose professional abilities are known to you personally. COMPARATIVE ASSESSMENT THE EMINENTLY QUALIFIED MARINE 0 ONE OF THE FEW EXCEPTIONALLY QUALIFIED MARINES 1 X ONE OF THE MANY HIGHLY QUALIFIED PROFESSIONALS WHO FORM THE MAJORITY OF THIS GRADE *NUMBERS ELECTRONICALLY OVERLAID AT TIME OF PROCESSING *INFORMATION EFFECTIVE AT TIME PROCESSING AND WILL NOT CHANGE *INFORMATION WILL SHOW UP ON OMPF AND DIGITAL BOARDROOM COPIES OF FITREP Do Not Concur 6 2 0 0 A QUALIFIED MARINE UNSATISFACTORY 0 0 NUMBERS INDICATE TOTAL ASSESSMENTS AND HOW MANY TIMES RO HAS MARKED MARINES OF SAME GRADE ON THAT PORTION OF COMPARATIVE ASSESSMENT TREE. 64

HQMC Points of Contact WEBSITE DSN 278 -XXXX, COMM (703) 784 - XXXX Section Head: x 3989 Deputy: x 3994 Sgt. Maj: x 3996 Head, Policy and Research Unit: x 3991 Head, Reserve Matters Unit: 3991 Head, Processing Unit: x 3442 HTTPS: //WWW. MMSB. USMC. MIL MMSB-30 1 -877 -301 -9953 MMSB-10 1 -800 - 268 -3710 (After Hours & Weekends) 65

Questions? ? ? 66