Partnerships in Information Sharing California Department of Justice

Partnerships in Information Sharing California Department of Justice Bureau of Criminal Identification and Information 1/7/2007 CA DOJ BCII

Agenda • California’s Data Exchange Project – How we got started – The partners we discovered • Project Status – The value of our partnerships • Lessons Learned • In Summary • National Partners’ Websites • Q&A CA DOJ BCII 1/7/2007 2

Data Exchange Project (DEP) • California’s key initiative designed to create reference specifications on existing exchanges to improve information sharing throughout the state. • DEP is the effort of the California Attorney General’s Criminal Justice Advisory Committee, through the guidance of its Criminal Justice Integration Subcommittee (CCJIS) since early 2001. • The CCJIS is made up of a partnership of entities from California’s state and local criminal justice jurisdictions and provides the governance structure. CA DOJ BCII 1/7/2007 3

Project Governance: CA DOJ BCII 1/7/2007 4

Project’s Initial Task: • The agencies set out to identify existing information sharing strategies in the state’s adult criminal justice arena. The agencies include: – – – CA Chief Probation Officer’s Association CA County Information Systems Director’s Association CA Court Executive Officer’s Advisory Committee CA Department of Corrections and Rehabilitation CA Department of Justice CA Department of Motor Vehicles CA District Attorney’s Association CA Judicial Council CA Police Chief’s Association CA Public Defender’s Association CA State Sheriff’s Association CA DOJ BCII 1/7/2007 5

Next Steps: • 340 exchange documents were identified. • The focus was narrowed to a priority list of 44. • Each partnering agency created an exchange design team, involving the subject matter experts. • On behalf of the CCJIS, the California DOJ conducted the design team meetings and developed a data dictionary of over 1, 200 data elements and identified emerging standards for information sharing. CA DOJ BCII 1/7/2007 6

Identified: • By June 2005, the data dictionary was complete and several national entities emerged as key partners: – SEARCH, the National Consortium for Justice Information and Statistics: • JIEM Modeling Tool—free exchange manager tool • Information sharing symposiums and training events (national and regional) • On-site JIEM Modeling Tool and UML (Unified Modeling Language) model training CA DOJ BCII 1/7/2007 7

Identified (cont. ): • US DOJ Office of Justice Programs (OJP): – Data model standards: • Global Justice XML Data Model (GJXDM) • National Information Exchange Model (NIEM) – Integrated Justice Information Systems (IJIS) Institute • Help Desk support for the GJXDM – IEPD Clearinghouse • Descriptive information about Information Exchange Package Documentation (IEPD) CA DOJ BCII 1/7/2007 8

Identified (cont. ): • US DOJ OJP, Bureau of Justice Assistance (BJA): – Policies, programs, and planning for the justice arena, including training and technical assistance • National Center for State Courts (NCSC): – Information on the GJXDM • Wayfarer (GJXDM browser tool) – Their own IEPDs available online (reusability) • National Law Enforcement Telecommunications System (NLETS): – Assistance for integrated systems in the justice community CA DOJ BCII 1/7/2007 9

Project Status: • Staff resources acquired and trained in IEPD development. • Currently working on 20 IEPDs, which will serve as the reference specifications. • IEPD development completion scheduled for July 2007. • IEPD online availability scheduled for Fall 2007. • Collaborating with our partners at all levels during the life of the project to ensure a well-made, reusable product. CA DOJ BCII 1/7/2007 10

Value of Partnerships: • Governance level – Provides guidance and support toward the project goals. • Stakeholders’ level – Provides the multi-agency approach to comprehensively address the crucial document exchange information needed, examining the business need and business process—exposing the potential for reengineering. • Funding level – Provides opportunities to explore grant funds available specifically for information sharing initiatives. CA DOJ BCII 1/7/2007 11

Value of Partnerships (cont. ): • Development team level – Provides the vehicle and knowledge base to generate the end product. • End user level – Provides clarity and focus on the information needed, ultimately improving the dependability and flow of critical criminal justice information in the justice community. CA DOJ BCII 1/7/2007 12

Lessons Learned: • Managing an information sharing initiative in-house is possible. Working with our partners, we were able to: – Allocate existing resources – Seek available free/low cost training – Start now—learn as you go – Use emerging national standards and tools available in the public domain • GJXDM, NIEM, JIEM Modeling Tool • Added benefit—potentially improving information sharing methodologies. CA DOJ BCII 1/7/2007 13

In Summary: • These partnerships play an valuable role in the life cycle of our information sharing initiative. • Key tips: – Keep the partners involved – Learn from other initiative experiences – Investigate reusability – Share your project’s experience with fellow members of the justice community CA DOJ BCII 1/7/2007 14

National Partners’ Websites: • BJA (Bureau of Justice Assistance, Office of Justice Programs, U. S. DOJ) http: //www. ojp. usdoj. gov/BJA/ • IJIS Institute (Integrated Justice Information Systems Institute) http: //www. ijis. org • NCSC (National Center for State Courts) http: //www. ncsconline. org • NLETS (National Law Enforcement Telecommunications System) http: //www. nlets. org • OJP (Office of Justice Programs, U. S. DOJ) http: //www. it. ojp. gov • SEARCH (The National Consortium for justice Information and Statistics) http: //www. search. org • US DOJ (U. S. Department of Justice) http: //www. usdoj. gov CA DOJ BCII 1/7/2007 15

Q&A Thank you, Susanne Martin Staff Information Systems Analyst Automated Support Program, BCII California Department of Justice susanne. martin@doj. ca. gov (916) 227 -4566 CA DOJ BCII 1/7/2007 16