Parks Recreation Service Delivery Model Review Progress

Parks & Recreation Service Delivery Model Review Progress Report #1 City of Pitt Meadows Council January 19, 2016 1

Presentation Outline Introductions – KDH Management Consultants Outline Key Issue & Primary Goal Four Transition Stages Time Constraints Transition Planning – Scope Transition Planning – 3 Phases Critical Assessment - Focus Council Engagement Public Engagement Council Recommendations / Input Q&A 2

Key Issue & Primary Goal Key Project Issue: Transition P&R Service Delivery by October 31, 2016 From joint to independent service delivery model Consultant’s Primary Goal Develop transition plan & implementation strategies by March 23 Viable & desirable Work closely with Council and staff – transition “team” Simplify the complex 3

Four Stages of Transition Jan 4 – Mar 23 Stage I – Transition Planning Mar 24 – Oct 30 Stage II – Transition Oct 31 – Dec 31 Stage III – Operations / Bridging Jan 1/17 – ongoing Stage IV – Full Operations 4

Time Constraints – October 31 5

Stage I - Transition Planning Scope of Work: Confirm services & service levels Consider trends & best practices Recommend service level targets Identify service delivery models Recommend preferred model (best fit for CPM) Recommend implementation strategies Final report 6

Stage I - Transition Planning 3 Phases: 7

Phase 1 (January) - Critical Assessment Research/Analysis Project Checklist First draft complete (WIP) Timeframe development Gather and review all relevant documents (e. g. agreements, contracts) For key deliverables Draft models Service level matrix Service delivery matrix Council & Public Engagement Assessment 8

Proposed Council Engagement Progress Report #1 Support & feedback at this early stage Specific Recommendations Progress Report #2 - February 9 (tentative) Communications Strategy/Public Engagement Support, feedback and preferred direction on key issues Progress Report #3 - March 8 (tentative) Refine/finalize preferred direction on all key issues Final report – March 22 (tentative) 9

Public Engagement (Communication Strategy) Keep the public and stakeholders informed Proposed (summary) +/- 8 stakeholder group interviews Public open house Broader communications strategy desirable Outside Consultant scope but recommended Feb 9 consideration 10

Council Recommendations Receive the presentation and Progress Report #1 from KDHMC Endorse KDHMC “Scope of Work” Receive key deliverable updates Feb 9 Including Communications & Public Engagement Strategy Receive key deliverable updates March 8 11

Q&A 12