Parish Campus Planning Committee Welcome

Parish Campus Planning Committee Welcome! ¢ ¢ ¢ Purpose of this meeting: basic information and feedback session Goal – why we are all here Background/Facts Some ideas under consideration Feedback and discussion

Parish Campus Planning Committee Upon completion of school remodel, Fr. Warwick delivered a call to action… Membership: Goal: ¢ Pastoral Council ¢ Jeff Purnell ¢ Kathy Chou Finance Council ¢ Tom Barton ¢ Pat Geary Recommendation on how best to fulfill remaining facilities projects originally anticipated as part of the Rooted in Faith Capital Campaign, as well as address Church and School space requirements more generally. Timeline: ¢ June 2012 – Kicked Off ¢ Sept 2012 – Note to Parish Facilities Committee ¢ Oct 2012 – Leadership Input ¢ Ken Holman ¢ Dec 2012 – Information sessions ¢ Duke Powers ¢ Jan 2013 – Parishioner survey ¢ Feb 2013– Preliminary recommendations + Parish “Townhall” meetings ¢ March 2013 – Recommendations to Fr. Warwick Parish Staff ¢ Joan Mibach Leveraging Facilities Assessment report done February 2010

Parish Campus Planning Committee Scope: ¢ Parish Center for Youth in Ministry - Moving forward with our last remaining facility commitment of the Rooted in Faith Capital Campaign. ¢ Rectory and Parish Office – Addressing issues including: ¢ Bringing priest living situation to be in compliance with Diocesan guidelines regarding adequate separation of Priest residential life vs. Parish/office duties. Goal is to improve priest living situation. ¢ Compliance with American’s with Disabilities Act (ADA) requirements ¢ Increasing office and meeting space. ¢ Convent - Examination of best long-term use. ¢ Pre-school Expansion* - Options to accommodate a facilities expansion given that we are presently at maximum capacity and have a waiting list, as well as its importance in feeding Kindergarten/school enrollment. * New since 2010 Facilities Assessment

Parish Campus Planning Committee Key Considerations ¢ Of course we want to have it all l ¢ Ideal situation is priests and sisters stay on campus, and we find a way to support all space requirements including Center for Youth Ministry and Preschool expansion …But we don’t have infinite $$$/resources l l ¢ What financial commitments should we agree to Should we consider fund raising/special appeals? We should think about both the long-term and the short term l ¢ Some near-term action is likely required, but we need to have a long-term view There a lot of tradeoffs and complexities

Parish Campus Planning Committee Facts: Center for Youth in Ministry ¢ Recommended in 2009 Pastoral Plan and supports 2002 Diocesan Pastoral Plan promulgated by Bishop Mc. Grath l “Attract and engage the youth in the life and leadership of our Catholic Church in significant ways. ” ¢ Committed as part of the Rooted in Faith Capital Campaign. ¢ A dedicated space intended to foster interest in ministry, stewardship, and social justice. Not a “Youth Center” for after school hang out – think “command central”, not “play area”. ¢ Research calls for ~1000 sq ft space with office, small kitchen space, and ideally a restroom. Initial concept in 2009 was to build new structure off the Gym ¢ Would be used for variety of youth functions beyond Edge/Life. Teen, including Scouts, CCM, Service learning project planning. ¢ Ideally located near Parish Center (gym), Simon Room, & Spooncer Hall and Churchto foster access to the areas where gatherings will actually occur ¢ Youth in Ministry Center space could be used for other meetings

Parish Campus Planning Committee Facts: Priest Living Quarters ¢ Rectory living space currently has 4 priest suites (bedroom, living room, and bathroom); 1 guest room w/ bath; common living room and kitchen ¢ Currently house 1 pastor, 2 associates, and 1 retired priest. (Fr. Warwick, Fr. Mark, Fr. Anthony, and Fr. Mike) ¢ Currently in violation of 2003 Clergy Housing Policy that mandates separation of living and work spaces for the health and well being of our priests. l l l Parish staff uses the rectory kitchen daily Pastor’s office is inside the living quarters Rectory dining room is occasionally used for parish meetings ¢ Diocesan /Secular Priests, unlike Religious Priests, sisters or brothers, are not called to or expected to live in community. ¢ Current Diocesan parish statistics l l l 49% - Combined on-site rectory & office 27% - Priests live off-site 24% - Rectory on-site, but with separate offices in another building

Current Assoc Suite Parish Campus Planning Committee Priest’s Quarters Retired Priest Suite Pastor Suite Office Area

Parish Campus Planning Committee Facts: Parish Offices ¢ Associate Priests’ offices moved from their suites into rectory offices previously used by staff to create more separation from living quarters ¢ Most parish administration offices located in the rectory building ¢ Liturgy Dir. and CCM offices locate in Church building with 3 staff, DRE, Youth Minister and Edge Catechetics Coord. , sharing one office 15’ x 16’. ¢ Staff down by 1 since 2004 while programs and need for space has increased. ¢ Rectory office not compliant with the American with Disabilities Act (ADA) l l ¢ Accessibility to Rectory Office - No entrance ramp/elevator Restroom – No ADA sized restroom Office activities encroach into rectory living space l l No break room facility, thus staff uses the kitchen More parish meetings than space, thus dining room is used

Parish Campus Planning Committee Facts: Convent/Sisters ¢ Convent Facility – approximately 8, 000 sq ft. l l ¢ Downstairs – Chapel, community room, kitchen, 5 offices, 1 guest room Upstairs - 9 Bedrooms w/communal bathrooms, plus one bedroom w/private bathroom Dominican Sisters have been part of Parish since 2003 (Sisters of IHM left Parish in 2002) l l Convent occupancy recently increased from 3 to 6. 2 sisters employed by Parish, and other 4 engaged in Parish • • • l Living in community is essential for the sisters. • ¢ Sr. Rebecca – St. Simon Adult Spiritual Formation & RCIA – annual 10 month contract Sr. Jane Marie – St. Simon School Teacher, Grade 3 - annual 10 month contract Sr. Carmel Marie – Retired Principal, volunteering 3 x per week at another Diocesan school Sr. Irene Mary – Music Ministry - 5 PM Sat Mass, Guitar Lessons, Pre-school 1 -2 x/mo Sr. Joan - Sacred energy healer, retreat leader, small circle facilitator, and meditation teacher Sr. Reina – Commutes to Motherhouse. Starting to engage in Outreach & Social Justice Prefer convent, but if offsite, would need individual bedrooms, space for chapel, community room, dining room, work/study area Commitment/Business arrangement l l Currently 1 year lease, but Sisters have recently expressed desire for 3 year lease Parish receives $36 K/yr in rental income Parish pays utilities (~$7 K/yr) and maintains building No other expenses paid for sisters

Parish Campus Planning Committee Facts: St. Simon Pre-school ¢ Started in 2009 as Christian pre-school that also helps increase St. Simon Kindergarten & School enrollment ¢ Uses Extended Care facility and thus has displaced extended care to use various other places on campus ¢ At current capacity of 27 which is limited by facilities space. ¢ High demand to increase the capacity. l l l ¢ Current waiting list is 11. Administration desire to increase to as much as 60 (current kindergarten size is 47) Adequate outside play space is critical requirement Positive financial impact to Parish l 2012 School year $130 K/yr in revenue and $41 K/yr in profit Expansion to 60 would increase profit by estimated $70 K/yr l Very important to feed size of Kindergarten class and Grades 1 -8 ! l

Parish Campus Planning Committee Other Factors and Constraints ¢ Campus is near the maximum building footprint (per Los Altos Planning) l ¢ Current capital budget affordability estimated to be ~$150 K-$250 K l l l ¢ Minimal (<800 sq ft) remaining allowable space to build on Figure is based on current resources – does not assume a major new campaign Donor fatigue is a concern Campaign starting now for new families since Rooted in Faith (Goal =~$250 K) As funds are limited, need long term strategy with phased implementation l Priority to address Priest Living, Office ADA, and Parish Youth Ministry Center as they are overdue, and Youth Ministry Center was committed as part of Capital Campaign l While we want to do our homework, we should at least have a plan in 2013 l Preschool requirements are also very important to the long-run health of the school

Parish Campus Planning Committee Some Basic Alternatives/Cost Estimates ¢ Build Center for Youth in Ministry off gym - $250 k ¢ Basic ADA upgrade to Rectory/Parish Offices - $200 k ¢ Add a portable to expand the size of the Preschool - $100 -150 k l ¢ Minimal Remodel of Rectory to include Center for Youth Ministry - $225 k l l l ¢ l l To accommodate Center for Youth in Ministry and Rectory office space Sisters would need to be relocated Full rectory remodel - $2. 2 M l ¢ Remodel downstairs for preschool and minor upgrades to upstairs for other school/parish meeting space Sisters would need to be relocated Full convent remodel - $2. 2 M l ¢ Would likely have to include ADA compliance at $125 k Would lose one –two Priest living suite(s) …and therefore would have to house one-two priests off-site - $33 k-$66 k Downstairs convent remodel to accommodate preschool - $600 k l ¢ Setback variance would be required; cost dependent on square footage Would likely meet needs of Priests, Center for Youth Ministry, and Offices Full rectory remodel with basement (does not count in sq ft limitations) - $3. 2 M

Parish Campus Planning Committee Discussion and Feedback