OVERVIEW • SUPPORT FROM OBJECTIVE 3 ESF IS AVAILABLE FOR PROJECTS THAT FULFIL THE PROGRAMME’S AIMS. • AS DEMAND FOR SUPPORT USUALLY EXCEEDS THE AVAILABLE BUDGET, AN OPEN COMPETITION IS HELD TO SELECT THE BEST PROJECTS. • PROJECTS ARE SCORED TO DISTINGUISH THEIR RELATIVE MERITS AND THEN RANKED ACCORDING TO THE NUMBER OF POINTS SCORED. • IN ADDITION, ALL PROJECTS THAT EXCEED THE THRESHOLD (65) WILL BE SUBJECT TO A FORMAL APPRAISAL. • PLEASE NOTE – YOU MUST NOT AMEND A PREVIOUS APPLICATION FORM. THIS WILL BE REJECTED BY THE GOVERNMENT OFFICE SOFTWARE AND RETURNED TO YOU.
PREPARING YOUR PROJECT DOES YOUR POTENTIAL PROJECT: • MATCH THE AIMS, STRATEGY AND VALUES OF YOUR ORGANISATION? • ADDRESS A LOCAL NEED – DO YOU HAVE THE RELEVANT SUPPORTING INFORMATION? • FIT WITH THE RDP AND OTHER RELEVANT STRATEGIES? • DELIVER OUTCOMES IDENTIFIED IN THESE DOCUMENTS? • MEET THE SCORING CRITERIA? • HAVE ITS SOURCES OF MATCHING FUNDING SECURED? • IS THIS MATCHING FUNDING CLEAN?
RDP OUTCOMES YOUR PROJECT SHOULD DELIVER OR CONTRIBUTE TOWARDS ONE OF THE FOLLOWING OUTCOMES AS IDENTIFIED IN THE RDP: • PEOPLE MOVED TOWARDS THE LABOUR MARKET. • INDIVIDUALS EXPERIENCING SKILLS PROGRESSION. • JOBS & QUALIFICATIONS. • SUPPORT FOR ADAPTABILITY IN INDUSTRIES / AREAS / SECTORS SUBJECT TO CHANGE. • SUPPORT FOR NEW, DEVELOPING & GROWTH BUSINESSES.
DEVELOPING YOUR PROJECT AND WHAT YOU NEED TO CONSIDER: • WHAT YOUR PROJECT WILL DO? • ARE YOU CLEAR ABOUT WHAT YOU WANT TO DO? • WHY IS THE PROJECT NEEDED / WHAT WILL IT ACHIEVE? • WHO IS/ARE YOUR TARGET GROUP(S)? • HOW WILL IT MEET THEIR NEEDS? • HAVE THEY BEEN CONSULTED? • WHAT WILL BE THE OUTCOMES OF THE PROJECT? • CAN YOU DELIVER THE PROJECT IF IT IS APPROVED?
IMPORTANT CONSIDERATIONS FOR ALL APPLICANTS INCLUDE: § CAN YOU JUSTIFY WHY THE FUNDING IS NEEDED AND WHAT WOULD HAPPEN WITHOUT IT? § DOES YOUR ORGANISATION HAVE THE PERSONNEL AND OTHER RESOURCES NEEDED TO RUN THE PROJECT? § WILL YOUR PROJECT TAKE ACCOUNT OF THE PROGRAMME’S THREE CROSS CUTTING THEMES NAMELY: ► SUSTAINABLE DEVELOPMENT ► EQUAL OPPORTUNITIES ► INFORMATION AND COMMUNICATION TECHNOLOGY
ESSENTIAL DOCUMENTS • NATIONAL OBJECTIVE 3 APPLICATION PACK * • NORTH WEST REGIONAL DEVELOPMENT PLAN † • NORTH WEST REGIONAL STRATEGY • OPERATIONAL PLAN FOR ENGLAND & GIBRALTAR* • OBJECTIVE 3 SELF-APPRAISAL PRO-FORMA † • LABOUR MARKET/SECTORAL RESEARCH WEBSITES: * www. esf. gov. uk † www. eurofundingnw. org. uk
ELIGIBLE STAFF COSTS STAFF SALARIES INCLUDING SUPERANNUATION, NATIONAL INSURANCE AND PENSION CONTRIBUTIONS. (IN THE APPLICATION YOU SHOULD INCLUDE ANY EXPECTED INCREASES IN GRADE OR PAY SCALES). • • CLEARLY SHOW THE NUMBER OF STAFF INVOLVED IN CARRYING OUT THE PROJECT. • SICK PAY / MATERNITY LEAVE (IF IT IS IN LINE WITH YOUR ORGANISATION’S STAFF POLICY OR ON THE INDIVIDUAL’S CONTRACT OF EMPLOYMENT). These costs are examples only and by no means represent a full list of eligible expenditure. For further information, please refer to the ESF Guidance.
ELIGIBLE STAFF COSTS (CONT. ) • STAFF TRAVEL / SUBSISTENCE COSTS (THESE MUST ONLY BE RELATED TO ESF WORK). • STAFF TRAINING (IF JUSTIFIED). • EXTERNAL STAFF (TRAINERS) – IF IN CONNECTION WITH ESF ACTIVITY. • VOLUNTEER TIME (UNDER THE APPROPRIATE STAFF COST HEADING). NB You must show a full breakdown of all costs for all cost headings. These costs are examples only and by no means represent a full list of eligible expenditure. For further information, please refer to the ESF Guidance.
ELIGIBLE BENEFICIARY COSTS • BENEFICIARY TRAVEL / SUBSISTENCE – COSTS SHOULD BE ESTIMATED FOR EACH BENEFICIARY FOR EACH DAY. • CHILD / DEPENDENT CARE – COSTS SHOULD SHOW THE WEEKLY OR HOURLY COSTS LIKELY TO BE INVOLVED (BEST ESTIMATE). • BOARD & LODGING FOR EXTERNAL COURSES ETC. • WAGE SUBSIDY – MAX £ 144 PER WEEK – 12 MONTHS. • PROTECTIVE CLOTHING ETC. These costs are examples only and by no means represent a full list of eligible expenditure. For further information, please refer to the ESF Guidance.
ELIGIBLE OTHER COSTS • RENT OF PREMISES – IF YOU USE ONLY PART OF A BUILDING FOR ESF PURPOSES, YOU SHOULD WORK OUT THE AMOUNT YOU CHARGE TO ESF ACCORDINGLY. • UTILITY COSTS – HEAT, LIGHT, WATER ETC. (APPORTION ACCORDINGLY). • HIRE & LEASE OF EQUIPMENT. • DEPRECIATION OF OWNED EQUIPMENT. • SMALL ITEMS OF EQUIPMENT (UPTO £ 1000) – THERE IS NO LIMIT FOR THE NUMBER OF SMALL ITEMS UNDER £ 1000 WHICH YOU CAN CLAIM FOR. These costs are examples only and by no means represent a full list of eligible expenditure. For further information, please refer to the ESF Guidance.
ELIGIBLE OTHER COSTS (CONT. ) • PHONE / FAX / E. MAIL / PRINT / POSTAGE / CONSUMABLES. • PROFESSIONAL FEES – ANNUAL AUDIT CERTIFICATES. • INSURANCE COSTS. • TRAINING MATERIALS. • VAT IS ELIGIBLE ONLY IF YOUR ORGANISATION CANNOT RECLAIM IT – IF IN DOUBT CONTACT YOUR LOCAL CUSTOMS AND EXCISE OFFICE TO VERIFY YOUR VAT STATUS. • ADVERTISEMENT / RECRUITMENT / PUBLICITY. REMEMBER TO KEEP INVOICES FOR ALL ITEMS OF EXPENDITURE. These costs are examples only and by no means represent a full list of eligible expenditure. For further information, please refer to the ESF Guidance.
NON-ELIGIBLE COSTS • EXPENDITURE INCURRED BEFORE PROJECT START DATE. • EXPENDITURE NOT RELATING TO THE PROJECT. • TIME SPENT ON COMPILING THE ESF APPLICATION. • COST OF FINANCE LEASES. • BANK CHARGES. • CAPITAL ITEMS OVER £ 1000. These costs are examples only and by no means represent a full list of non eligible expenditure. For further information, please refer to the ESF Guidance. • CONSULTANCY FEES e. g. BID WRITING ETC. • STAFF BONUSES. • NO MORE THAN 2 LEVELS OF SUB-CONTRACTING. • CHARGING AGAIN FOR EQUIPMENT THAT HAS PREVIOUSLY ATTRACTED EU FUNDING.
VOLUNTEERS VOLUNTEER TIME IS DEFINED AS PRIVATE MATCH FUNDING INKIND. PROJECT MANAGER PROJECT CO-ORDINATOR PROJECT RESEARCHER PROJECT ADMINISTRATOR £ 13. 85 £ 10. 85 £ 7. 75 £ 24, 000 £ 19, 000 £ 13, 500 * (THE ABOVE ARE UPPER LIMITS ONLY – YOU SHOULD USE YOUR OWN RATES FOR THE ABOVE VOLUNTEER POSTS WHERE POSSIBLE). HIGHER RATES NEED GO APPROVAL. TIMESHEETS SHOULD BE KEPT REFLECTING HOURS & DUTIES. PAID EMPLOYEES ARE NOT ELIGIBLE AS VOLUNTEERS. BENEFICIARIES CANNOT BE COUNTED AS VOLUNTEERS.
TIPS FOR WRITING APPLICATIONS • READ & ANSWER THE QUESTIONS ! • DON’T ASSUME THE PERSON SCORING YOUR PROJECT AUTOMATICALLY UNDERSTANDS EVERYTHING ABOUT IT. • GET SOMEONE NOT INVOLVED TO READ IT BEFORE SUBMISSION. • ALLOW TIME TO COMPLETE !
HINTS AND TIPS FOR ANSWERING QUESTIONS • REMEMBER TO THOROUGHLY RELATE AND CROSS REFERENCE YOUR ANSWERS TO THE REGIONAL DEVELOPMENT PLAN (RDP) WHENEVER POSSIBLE. DO NOT BE AFRAID TO QUOTE THE RELEVANT POINTS WITH PAGE AND REFERENCE NUMBERS. • REMEMBER THAT YOU HAVE A MAXIMUM OF ONE PAGE OF TEXT TO ANSWER EACH QUESTION - MAKE USE OF THIS SPACE. • LOOK AT THE POINTS ALLOCATION FOR EACH QUESTION (AND SUB-QUESTIONS) AND ALLOCATE YOUR ANSWERS, THE RESEARCH AND PAGE SPACE ACCORDINGLY. • ALL EVIDENCE NEEDS TO BE RECENT, RELEVANT AND SOURCED.
HINTS AND TIPS FOR ANSWERING QUESTIONS (cont. ) • SCORERS WILL NOT REFER BACKWARDS OR FORWARDS TO OTHER PARTS OF YOUR APPLICATION. FULLY ANSWER EACH QUESTION WITH THE APPROPRIATE EVIDENCE – REPEAT YOURSELVES IF APPROPRIATE TO DO SO. • REMEMBER THAT THOSE ASSESSING YOUR APPLICATION MAY HAVE LITTLE OR INDEED NO KNOWLEDGE OF YOUR PROJECT. THIS IS IMPORTANT. TRY TO LOOK AT YOUR APPLICATION FROM THE SCORERS POINT OF VIEW - MAKE YOUR ANSWERS UNDERSTANDABLE, EASY TO READ (BULLET POINTS, PARAGRAPHS ETC. ) AND PROVIDE WHAT IS ASKED FOR IN EACH QUESTION.
THE APPRAISAL PROCESS After your project has been scored GONW is responsible for assessing to what extent the proposed project fits our regional objectives as outlined in the RDP. The appraisal process has been introduced to ensure “best fit” of projects to local and regional needs to ensure maximum benefit from ESF support across the region. The Appraisal Criteria are • Best Fit to the RDP – which projects would best meet regional need in terms of activity and outcomes including; over and under provision, geographical area, target groups and occupational areas. • Value for Money – what is being brought and the cost of delivery. • Each Priority and Measure has its own set of appraisal scores. NB. P 2 M 3 has no appraisal criteria and is score based only.
PROJECT SUBMISSION EVERYONE IS ADVISED TO ARRANGE FOR A THIRD PARTY TO READ THEIR COMPLETED APPLICATION – IT IS ESSENTIAL THAT THE APPLICATION FORM CLEARLY EXPLAINS WHAT YOUR INTENTIONS ARE. REMEMBER THAT THE ASSESSORS WILL ONLY HAVE THE INFORMATION YOU PROVIDE ON THE FORM. PLEASE NOTE THAT YOU MUST NOT AMEND A PREVIOUS APPLICATION FORM. THIS WILL BE REJECTED BY GOVERNMENT OFFICE SOFTWARE AND RETURNED TO YOU. PLEASE ENSURE THAT YOU HAVE A SECURED FUNDING PACKAGE IN PLACE INCLUDING ALL OF YOUR MATCH FUNDING. MAKE SURE THAT THE PROJECT OUTCOMES IN SECTION 4. 5 ARE REFLECTED IN SECTION 6. NO DRAFT APPLICATIONS WILL BE ACCEPTED. CHECK THAT YOUR VALIDATION AND AUDIT CODES ARE CONSISTENT PRIOR TO SUBMISSION.
WHAT HAPPENS IF YOUR APPLICATION IS SUCCESSFUL? • CONTRACT FORWARDED BY G. O. TOGETHER WITH AN INVOICE FOR THE TECHNICAL ASSISTANCE LEVY OF 1. 2% OF ESF GRANT AND THE PROJECT PROFILE PROFORMAS AND CLAIM FORMS. • FIRST ADVANCE OF 30% ON APPROVAL OF PROJECT. • MIN OF 2 (MAX 12) CLAIMS TO BE MADE WITHIN ANY 12 MONTHS. • 20% IS RETAINED FOR FINAL CLAIM AFTER THE PROJECT COMPLETES. • PROJECTS WITH ESF OVER £ 20 K/PROJECT OVER 12 MONTHS NEED AN EXTERNAL AUDIT CERTIFICATE (ANNUALLY). • PROJECT CLOSURE REPORT TO BE FORWARDED TO G. O. WITHIN 60 DAYS OF PROJECT FINISHING.
GET IN TOUCH! PROJECT DEVELOPMENT HELP TO LOCATE SUPPORTING DOCUMENTATION TECHNICAL SUPPORT - APPLICATION SOFTWARE BID IMPROVEMENT SERVICE TELEPHONE ADVICE LINE - 0161 236 6493 FAX SERVICE - 0161 228 6137 E-MAIL SERVICE - info@nwnetwork. org. uk
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