Overview of the SPEAR Project Melissa Harris Project

Overview of the SPEAR Project Melissa Harris Project Manager SPEAR Land Exchange, Land Victoria

The Land Exchange Online development approvals Online vendor certificates SPEAR VSCO EC Standard parcel identifiers SPI Online Crown land status information Completed CLSO LODGEMENT Purchaser Rep Online conveyancing Land Registry EC State Revenue Office Vendor Rep FINANCIAL Vendor Mortgagee Purchaser Mortgagee When all Received Financial Settlement

What is SPEAR? Streamlined Planning through Electronic Applications and Referrals “Internet based system which will support the development approval process in Victoria” subdivision process (planning, certification, statement of compliance, Land Registry) - Release 1 building process planning process (land use and development)

Other Initiatives Applications in WA National e. DA Project Iplan in NSW Edala in SA Tigers in TAS Victorian Initiatives • SPEAR • Better Decisions Faster • Operation Jaguar (VCAT)

Current situation High cost of preparing, sending and tracking documents Planners bogged down with enquiries • Can cost up to $200 to prepare a • Up to 60 enquiries per application subdivision application CURRENT SITUATION Applicants locked out of process Paper dominated process that varies between stakeholders • Up to 20 copies of documentation per application required • Heavy weights • Transparencies Data duplication • Application details typed over and over again

SPEAR - Release 1 Stakeholders & System Placement Land Registry Public SMES Applicants VICMAP SPEAR Councils (79) Referral Authorities (120)

How will SPEAR work PDF & existing digital survey geometry (metro area)

How will users interact with SPEAR?

Key Features • Key forms in SPEAR - other forms attachments • Lodge objections • View application list • Authentication • Central storage of applications, as submitted by applicants Links to SPEAR application sent • End to end application tracking • Electronic lodgement • Process checklists • Applicants can build & save before submitting • • Pay electronically or cheque/ over counter/ mail • Timely updates to Vic. Map • Automatic updates from VOTS • Buy title information online or scan hard copy • Version control managed by SPEAR • Search • KPIs • 50 auto notifications - all documents linked from a central screen - applications, property details - confirmations (not redistribution of entire application)

Future Situation Better quality of applications through the use of checklists - Standardisation - Know requirements up front - Less further info requests Cost savings - Reduced administration overheads (time + cost devoted to hard copy docs, mail, data entry, letter generation, enquiries) Less routine administration - Less hard copy letters and documents - Easier to keep track FUTURE SITUATION Less inquiries about the progress of an application - Self service tracking over the Internet Increased transparency of process - Stakeholder empowerment - Central workspace - Common view of application status - Greater surety over decision making

SPEAR Pilot Program SPEAR Portal Pilot (17) • Councils (6) Ballarat Banyule Melbourne Casey Dandenong Whittlesea Why a pilot program? - SPEAR (Land Victoria, DSE) has a custodial role - Need to foster support, ownership & take up - Optional system which requires “one in, all in” to deliver benefits - Needs to satisfy diverse business requirements • Applicants (7) Barker Monahan Breese Pitt Dixon Reeds Consulting Max Braid TGM Group KLM Spatial Bortolli Wellington - Benchmarking - User Interface Development - Trialing the live system before roll out SPEAR Pilot Working Group (26 organisations) (all whom have expressed interest in pilot + MAV, Surveyor General, plus Cities of Port Phillip, Bayside & Whitehorse) - Monthly meetings - Co-ordination, sounding board, quality assurance function - Priority deployment • Councils (3) • • RA’s (4) CFA, SE Water Telstra, Vic Roads SPEAR Interoperability Pilot (5+) RA’s (2) Kingston Glen Eira Moira Melbourne Water DSE • LX Developer • System Vendors GEAC, Fujitsu, Approve, Volante, Logica, Spatial Vision, Intellisoft, Aussoft, e-vision, Munitec, Technology One, Civica - Benchmarking - Develop A 2 A Cookbook - Potential to trial before roll out

Progress so far. . where are we up to. System specification completed Tenders completed - application development services, infrastructure and hosting Changes to other systems specified and in development Legislative review completed, regulatory changes prepared and access agreements drafted Consultation and communications initiatives Pilot program fully operational : • Input from 40 people in user interface design and attend working group meetings • A 2 A pilot group established involving all major council & RA system vendors Development 50 % complete Pilot production end August 2004/ Full production end 2004 Release 2 scoping commencing soon

What does it mean for surveyors? • Minor regulation changes • support electronic lodgement in SPEAR • Free to use SPEAR • But will require a digital certificate to electronically “sign” documents for security purposes - cost $250 for two years • Easy to use SPEAR • • Just need Internet access and email address Sign an access agreement Training provided & full ongoing support PDF creation software (Adobe Acrobat or similar) Three stage deployment: August 2004 - Pilot councils & Pilot surveyors can use SPEAR (Ballarat, Banyule, Melbourne, Casey, Dandenong, Whittlesea) October 2004 - Other surveyors can use SPEAR in the pilot councils November 2004 - Other councils & surveyors can use SPEAR

Further Information Project website www. landexchange. vic. gov. au/spear