Overview of NAU Athletics Responsibilities to the NCAA

Overview of NAU Athletics Responsibilities to the NCAA & BSC July 22 nd, 2008 @ 2 pm VIP Room Skydome

Agenda NCAA overview Big Sky Conference Overview What is a student-athlete? Basic eligibility rules Violations/Penalties New Legislation Questions?

Why are we here? Institutional Control - The control and responsibility for the Institutional Control - conduct of intercollegiate athletics shall be exercised by the institution itself and by the conference. Administrative control or faculty control, or a combination of the two, shall constitute institutional control. Athletics is part of the institution It is not permitted to be a stand-alone or autonomous entity of the institution It is vital that departments and staff outside the athletic department have responsibilities and safeguards regarding funding, financial aid, admissions, eligibility certification, additional student support services FINALLY, It is required by ABOR!!!!

Recap of 2007 -2008 Financial Aid – monthly checks, annual calendar, better communication, NCAA recertification Residence Life – pre-season housing, fall housing assignments, fin. Aid notifies housing of athletic aid amount, NCAA recertification Bursar’s Office – better communication, designated liaisons, access to student accounts, NCAA recertification International Students – proper taxation, SAF, admission process Institutional Research – coordinated multiple NCAA/BSC reports, NCAA recertification

Recap Cont’d Skydome – field usage, access to locker rooms and equipment, NCAA recertification Camps & Clinics – long term planning, coordination of events Registrar – revamping the eligibility process, NCAA recertification Budget Office – assists in monitoring expenses/revenues, NCAA recertification Gateway – new eligibility forms, increased communication and education, revamping the eligibility process, NCAA recertification

What is the NCAA? The NCAA stands for the National Collegiate Athletic Association. It is membership organization designed to regulate itself. All rules/bylaws are created by the member institutions with equal representation (sort of).

What are it’s member institutions? Founded in 1906 There are 1027 member institutions Division I (326) Division II (282) Division III (419) Only Division I & II offer athletic scholarships The NCAA sponsors 88 championships in 23 sports There are over 360, 000 Student-athletes currently enrolled in NCAA institutions

The Big Sky Conference enters its 46 th year of athletic competition in 2008 -09. The Big Sky is an NCAA Division I member in all sports, with member institutions classified in the Football Championship Subdivision (formally I-AA). Members include: Eastern Washington University (Cheney, Wash. ) Idaho State University (Pocatello, Idaho) The University of Montana (Missoula, Mont. ) Montana State University (Bozeman, Mont. ) Northern Arizona University (Flagstaff, Ariz. ) University of Northern Colorado (Greeley, Colo. ) Portland State University (Portland, Ore. ) Sacramento State (Sacramento, Calif. ) Weber State University (Ogden, Utah)

Sports that we sponsor at the varsity level Women’s Basketball Women’s Cross Country Women’s Golf Women’s Soccer Women’s Swimming & Diving (WAC) Women’s Track & Field Women’s Tennis Women’s Volleyball Men’s Basketball Men’s Cross Country Football Men’s Track & Field Men’s Tennis

What we expect from our student-athletes! Athletic Commitments – practice, travel, taping, film, rehab Academic Commitments– maintaining eligibility, study hall, mentoring, tutoring, graduation in 4 -5 yrs. Social Commitments – being involved in student-life, community service (minimum of 10 hours per year), members of organizations outside of the athletic department

Common Misconceptions Not all student-athletes are on scholarship; not all are full Student-athletes rarely graduate Student-athletes practice all the time and miss class because of practice Student-athletes take easy classes Student-athletes never get in trouble for their actions

Important Numbers to Remember 6 18 24 40% 60% 80% 2. 0

Why Have These Rules? Keep student-athletes progressing towards a degree Avoid athletes taking “easy” classes just to stay eligible Helps athletes stay on track for Graduation DON’T SUCCEED IN THE CLASSROOM = CANNOT COMPETE ON THE FIELD!

How Long is a Student-Athlete Eligible? Div-I: 5 years from when you enroll full-time in a 2 or 4 yr. institution after HS. The clock automatically starts after you turn 21

VIOLATIONS

Types of Violations Secondary – is isolated or inadvertent in nature, provides or is intended to provide only a minimal recruiting, competitive or other advantage and does not include any significant recruiting inducement or extra benefit. Two types: Level I – more serious Level II – less serious Major – Systemic problem with a “lack of institutional control” generally providing an extensive recruiting or competitive advantage.

Penalties for Secondary Violations Enforcement staff can impose appropriate penalties using case precedent. Any penalty imposed by the staff is the “minimum threshold” penalty for that violation. THIS MEANS-Institutions and conferences have the authority to impose more significant penalties than the NCAA minimum.

Guidelines for Penalties The penalty should affect the area in which it occurred (e. g. , a recruiting violation should result in a recruiting penalty); The penalty should be designed to affect the individual responsible for the violation and/or that individual’s sport program; A penalty should be imposed over and above just eliminating the advantage (2 -for-1).

2 for 1 Reduction Facts: A member of the coaching staff telephones a prospective student-athlete on two occasions during the same one-week period (Bylaw 13. 1). Penalty: The institution should be required to preclude the coaching staff from telephoning the prospective student-athlete for a period of two weeks (twice the number of weeks as the number of impermissible calls that occurred – a 2 -for-1 reduction).

Corrective Actions Rules education Improved monitoring procedures (database programs, new software additional staffing, delegation of responsibilities)

Why is self-reporting important? It is an efficient and effective way to handle secondary violations. It is REQUIRED! NCAA constitution 2. 8. 1 mandates that institutions report all instances of noncompliance with NCAA rules and regulations.

Program (05 -06) # of SA/Prospect Bylaws Penalty Volleyball One Prospect 13. 1. 1. 1 Contactable Prospect; 13. 1. 7. 2 Practice or Competition Site Not eligible to attend NAU Track and Field Six S-A’s 14. 3. 5. 1. 1 Participation prior to certification; 14. 3. 5. 1. 2 Non-recruited SA 1 SA missed 11 practices; the others missed one P Football One S-A 14. 5. 4. 3 Status of as Qualifier or nonqualifier SA repays $1900; Misses 11 S&C W/O’s; Serves yr. of residency Men’s and Women’s Basketball Two S-A’s 12. 5. 2. 2 Use of S-A’s name without permission Cease and Desist to Company Football One S-A 3. 2. 4. 3 certification of eligibility; 14. 01. 1; 14. 10. 1; 14. 11. 1 Coach suspended 1 G (waiver granted); $500 fine; SA suspended 1 G Men’s Basketball Seventeen S-A’s 17. 5. 2. 2 Prohibited activities (f); 17. 5. 6 out of season ARA Loss of two practice opportunities Women’s Track One S-A 16. 8. 1. 2 competition while representing institution; 14. 1. 8. 2 S-A loses eligibility in NCAA

Program (06 -07) # of SA/Prospect Bylaws Penalty Women’s Tennis Nine S-A’s 13. 6. 7. 5. 1 Eligibility Ramifications Ineligible until repayment of $2. 22 each Women’s Tennis One S-A 13. 1 Time period for telephone calls Coach unable to make 9 phone calls consecutively to prospect Men’s Basketball One S-A 14. 5. 4. 3 Status of as Qualifier or nonqualifier Loss of eligibility at any NCAA institution. Left NAU. Women’s Basketball One S-A 3. 2. 4. 3 certification of Coach suspended 1 G ; $500 eligibility; 14. 01. 1; 14. 10. 1; fine; SA suspended 1 G 14. 11. 1 Men’s Basketball One S-A 15. 2. 8. 1. 3 Summer FA prior to full time enrollment Repayment of $385 to become eligible Women’s Track One S-A; One prospect 19. 5. 1 Penalties for secondary violations; 32. 4; 13. 2. 1; 16. 11. 2. 1; 13. 11. 1 Prospect loses eligibility in NCAA; S-A repay $5 to charity

Program (06 -07) # of SA/Prospect Bylaws Penalty Women’s Track and Field One S-A, one Host 13. 6. 6. 1; 13. 6. 6. 5 a Prospect required to payback $3. 78 for magazine to be reinstated as eligible for NAU Women’s Swimming and Diving; Men’s and Women’s Track and Field Three S-A’s 15. 01. 6; 15. 1: Max. Limit on Financial Aid. Individual Ineligible for competition until repayment is made All Sports None 13. 3. 2. 2 All Head Coaches issued a letter of admonishment; Incoming PSA given information All Sports Fifty Five S-A’s 15. 01. 5 Impermissible benefits (SAF), 16. 12. 2 Student athletes in Financial Need Repayment of over-award to reinstate eligibility Women’s Volleyball Three S-A’s 16. 02. 3 Extra benefit; 16. 11. 2. 1 General Rule S-A’s required to repay impermissible benefits; Booster notified on violation and bylaws regarding extra benefits

Program (07 -08) # of SA/Prospect Bylaws Penalty Eligibility Certification Committee; FB Five S-A’s 12. 1. 1 Validity of Amateur Status; 12. 1. 1. 1. 3 Eligibility for Practice or Competition; 12. 1. 1. 1. 3. 1 Temporary Certification Athletes must sit a one for two practices after cleared from CH Amateurism; No games missed Eligibility Certification Committee; FB Three S-A’s 12. 1. 1 Validity of Amateur Status; 12. 1. 1. 1. 3 Eligibility for Practice or Competition; 12. 1. 1. 1. 3. 1 Temporary Certification Athletes missed 60 practices and two competitions; institution fined $1000. Women’s BB Six S-A’s 16. 02. 3 extra benefit; 16. 11. 2. 1 general rule Repayment of extrabenefits ($30/person) for competition eligibility to be reinstated; occasional meal requests put in policy manual. Women’s Basketball One S-A 15. 01. 6; 15. 1: Max. Limit on Financial Aid. Individual Athlete required to repay amount of over-award; letter of admonishment to entity on campus

Program (07 -08) # of SA/Prospect Bylaws Penalty Volleyball 1 13. 9. 1 NCAA EC registration and IRL Student-athlete was declared ineligible until reinstated by the NCAA. Changed NLI form. Women’s Basketball 1 12. 5. 1. 1 Institutional, charitable, education, or non-profit promotions Student-athlete had to miss one hour of practice. MBB 3 16. 02. 3 Extra Benefit, 16. 11. 2. 1 General Rule Student-athlete had to pay the amount of the ticket ($8) to a charity of their choice. Track & Field 1 13. 3. 5. 1 Institutional Obligation Education; a financial aid timeline committee was created. WBB 0 13. 1. 2. 1 Permissible Recruiters; 11. 7. 1. 2 Recruiting Coordinator Functions Education; letter of admonishment to head coach MBB 1 15. 5. 4. 1 MBB Limitations (pending) MBB will lose one scholarship for one academic year (pending) Golf 4 16. 02. 3 Extra Benefit, 16. 11. 2. 1 General Rule, 17. 12. 6. 1 Summer Practice Student-athletes had to pay back greens fees to charity of their choice, Studentathletes had to miss practice opportunities.

New Legislation

New Legislation There were over 100 newly adopted legislation This year the legislation is very specific to certain areas. We will meet with the appropriate areas separately, rather than go over everything together. We will discuss 10 general adopted legislation.

Proposal No. 2007 -21 AMATEURISM -- GENERAL REGULATIONS -- EDUCATIONAL EXPENSES -- PRIOR TO COLLEGIATE ENROLLMENT -- PERMISSIBLE EXPENSES OR SERVICES Expands educational expenses or services that may be provided to PSA’s beyond tuition, fees, room and books (e. g. , tutoring, test prep classes). Still not from an agent, professional team/ organization or booster. Payment directly to source of expense or service. Effective: Immediate.

Proposal No. 2007 -16 -B PERSONNEL AND RECRUITING -LIMITATIONS ON THE NUMBER AND DUTIES OF COACHES -RECRUITING COORDINATION FUNCTIONS -- PREPARATION OF GENERAL RECRUITING CORRESPONDENCE Preparation of general recruiting correspondence is no longer a recruiting coordination function. All institutional staff members may prepare general correspondence. Effective: August 1, 2008.

Proposal No. 2007 -45 RECRUITING -- PRINTED RECRUITING MATERIALS -- EXPRESS MAIL SERVICES -- PRE-ENROLLMENT INFORMATION Necessary pre-enrollment information may be sent to PSA via express mail delivery services. Only after NLI or financial aid agreement has been signed or PSA has been accepted for enrollment. Effective: Immediate.

Proposal No. 2007 -59 ELIGIBILITY -CERTIFICATION OF ELIGIBILITY -INSTITUTIONAL RESPONSIBILITY -- DE MINIMIS VIOLATION When institution fails to certify SA's eligibility prior to SA participating in intercollegiate competition: Institutional violation. Does not affect SA's eligibility. Provided all necessary information was available and the SA would have otherwise been eligible. Effective: Immediate.

Proposal No. 2007 -63 ELIGIBILITY -- FRESHMAN ACADEMIC REQUIREMENTS -- ELIGIBILITY FOR FINANCIAL AID, PRACTICE AND COMPETITION -- QUALIFIER -- EXCEPTION -EARLY ACADEMIC CERTIFICATION Early certification as a qualifier after six semesters (or the equivalent) based on: 1000 SAT or 85 ACT; and 3. 000 GPA in 13 core courses Three English. Two math. Two science. Six additional in a core area. Effective: August 1, 2008; applicable for certifications for fall 2008.

Proposal No. 2007 -65 ELIGIBILITY -- PROGRESSTOWARD-DEGREE REQUIREMENTS -- BONA FIDE FOREIGN EXCHANGE STUDENT EXCEPTION Eligibility for competition of a bona fide foreign exchange student shall be based on satisfactory completion of at least: Six hours during the preceding full-time term; 18 semester or 27 quarter hours per regular academic year; and Minimum GPA per academic term of enrollment as required for regularly enrolled SA’s. Effective: August 1, 2008.

Proposal No. 2007 -66 (as amended by 2007 -66 -1) ELIGIBILITY -- TWO-YEAR COLLEGE TRANSFERS -- NONQUALIFIERS -TRANSFERABLE ENGLISH AND MATH 2 -4 transfers must successfully complete: – Six semester or eight quarter hours of transferable English. – Three semester or four quarter hours of transferable math. Effective: August 1, 2009; for SA initially enrolling full time in a collegiate institution on or after August 1, 2009. Already in effect for the BSC.

Proposal No. 2007 -82 AWARDS, BENEFITS AND EXPENSES -- BENEFITS, GIFTS AND SERVICES -COACHING AND ATHLETICS ADMINISTRATION CAREER EDUCATION PROGRAMS Institution or conference may provide actual and necessary expenses for coaching and athletics administration career educational programs. SA must have completed third year (sixth semester or ninth quarter) of collegiate enrollment. Effective: August 1, 2008.

Proposal No. 2007 -83 PLAYING AND PRACTICE SEASONS -- TIME LIMITS FOR ATHLETICALLY RELATED ACTIVITIES -- EXCEPTION -ELIGIBILITY EXHAUSTED Student-athlete who has exhausted eligibility in a sport but is eligible for practice under the five -year rule, is not subject to the time limitations for athletically related activities. Effective: August 1, 2008.

Proposal No. 2007 -98 CHAMPIONSHIPS AND POSTSEASON FOOTBALL -- ELIGIBILITY FOR CHAMPIONSHIPS -GENERAL INSTITUTIONAL REQUIREMENTS -- RACE AND GENDER DEMOGRAPHIC INFORMATION Institution must annually submit its race and demographic information to the NCAA in order to be eligible to enter a team or individual in NCAA championship competition. Effective: Immediate.

Proposal No. 2007 -104 ACADEMIC PERFORMANCE PROGRAM -- PENALTIES AND REWARDS -PROGRESSION OF PENALTIES -- POSTSEASON COMPETITION -- INDIVIDUAL SPORTS SA on an individual sport team that is ineligible for postseason competition due to a penalty pursuant to the academic performance program shall not compete in postseason competition, including NCAA championships, as an individual. Effective: August 1, 2008.

BONUS TRIVIA ? What is the third movie in this Clint Eastwood series?

Questions? Thank you!