OSLA DETAILS AND MORE RESERVING A SPACE

OSLA DETAILS AND MORE

RESERVING A SPACE AND MORE All rooms on the academic campus (except for classrooms), 1 st Floor lounges on residence campus, Quadside (except Friday and Saturday night), Alumnae Hall, Mesick Classroom, Bartol (in consultation with Bill), and Bartol Small Events. simmons. edu USE YOUR ORGANIZATION ACCOUNT (please!) Stop by Conferences in E-200 and see Megan or Lauren Event set-up Form completed online – use a diagram if needed classrooms@simmons. edu Quadside – Friday and Saturday night Holmes Sports Center – online form

TECHNOLOGY Simmons Technology Reserve through the website Limited to wireless mics, mic stands, podium usage Cannot support bands, etc. At least 1 week in advance OSLA Reserve through making an appointment or e-mailing Tia Will have trained Event Staff there to run and set-up the equipment Monitors, Corded Mics, Mixers, and more! Can support bands and performers At least 1 week in advance, preferably 2 weeks

RESOURCE ROOM Balloons Limit of 50 per semester Fancy new items – hi-float solution, ceiling clips, and sticky tabs Plastic Tablecloth and clips Food Service Items for Serv. Safe Compliance Tye-Dye Vases, Flowers, and Décor Team Building Supplies Banner Paper & Paint Lights Poster Maker Real Linens and Skirts Traditional and Large events (needs prior approval by OC)

TABLES Fens Vendor Bake Sale Reserve through OSLA 1 time per semester for a fundraiser Can also be used for cake-cuttings Information Table Reserve through conferences, not more then 2 consecutive days, can check Friday before for additional days. No food giveaways at Info tables! (small candy is ok) MCB Table Reserve through conferences

ADVERTISING Flyers Academic Campus – Approve in OSLA Residence Campus – Approve in Residence Life 1 per 1 st Floor Residence Hall Need at least 1 week in advance each Tuesday by noon to get on RA boards Easels Limit of 4 easels per organization available on a first come first available process Limit 4 per lobby space for each event, clear pathways and prevent visual overload Limited # of boards available in OSLA to be checked out Be aware of people with visual disabilities COF Contact Tia or Corey

ADVERTISING Campus Life Newsletter Campus Life Facebook Contact Kat Michael in Residence Life E-mail stuact@simmons. edu Digital Signage Calendared events through SGA/OSLA – Add this calendar to your “other calendars” by adding stuact@simmons. edu Templates where you can add in information. Designated organization members will have access to this late September/early October. Connections Post here!

POPCORN AND COTTON CANDY MACHINE Reserve through OSLA Must put in work order to have it delivered to your location and a work order to have it delivered from your location back to OSLA Supplies $1 per bag for popcorn (approx. 20 per) – oil and bags on cart Use your budget # when you buy Cotton candy supplies free – pick-up cones and sugar in office Please remember to CLEAN the machines at the end of your event. KARAOKE MACHINE Reserve through OSLA Currently can only be used in Quadside and Alumnae Only

TAX EXEMPT Use the Tax Exempt Form Available on campus life website to download and print Shaw’s Card Sign out in OSLA BOX OFFICE Use the Box Office Form! Available on campus life website to download and print FENWAY CARD MACHINE Check out in OSLA – only can be used in the Fens Available on a first come first serve basis

ACCESS Weekends and Late Nights Events on the academic campus Quadside Weekends daytime PARKING You can only request parking on the Academic Campus. On your request, please indicate whether you are requesting free parking vouchers or discounted parking vouchers. When we have received confirmation of your parking approval, we will notify you and set aside parking passes for your organization to pick up from the Office of Student Leadership and Activities. Please note that parking vouchers are only intended to be used for the date and timeframe for which they were requested. Please allow 2 week for small orders (visitors, performers) and 3 weeks for large orders. This is ONLY to be used to request parking for official organization business, and not for personal use.

HOTELS Discounted rate with direct billing at The Inn at Longwood Meet with your OSLA Consultant to get billing information BUSES Variety that we use Negotiated a good price! Think about what the right size is for your outing/event

BBQ Must contact Bartol and Conferences See your OC SERVSAFE See your OC ALCOHOL Must use Aramark on the Academic Campus Must use an outside company on Residence Campus (outside of Senior/Faculty Toast)– preferred user in office Must contact your OC in advance

PRESIDENT HELEN DRINAN AND PROVOST AND SENIOR VP KATIE CONBOY Traditional Events are on their calendars already Complete form available on website and go over it with your OC at least 2 weeks prior to be submitted. E-MAIL New Set-up with Organizations Accounts and Google List Serves

EVANS BASEMENT!!!