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ORSZÁGOS SZÉCHÉNYI KÖNYVTÁR E-SZOLGÁLTATÁSI IGAZGATÓSÁG Manuscriptorium Workshop National Széchényi Library 2012, September 11, 10: ORSZÁGOS SZÉCHÉNYI KÖNYVTÁR E-SZOLGÁLTATÁSI IGAZGATÓSÁG Manuscriptorium Workshop National Széchényi Library 2012, September 11, 10: 30 -16: 00 BIBLIOTHECA NATIONALIS HUNGARIAE

ORSZÁGOS SZÉCHÉNYI KÖNYVTÁR E-SZOLGÁLTATÁSI IGAZGATÓSÁG The Current Situation and Possible Future Solutions Regarding the ORSZÁGOS SZÉCHÉNYI KÖNYVTÁR E-SZOLGÁLTATÁSI IGAZGATÓSÁG The Current Situation and Possible Future Solutions Regarding the Digitisation and Dissemination of Historical Collections in the National Széchényi Library – Directorate of E-Services, Department of E-library Services Adrienne DÁVID ([email protected] hu) Anita RENKECZ ([email protected] hu) BIBLIOTHECA NATIONALIS HUNGARIAE

DIGITISATION AND DISSEMINATION OF HISTORICAL COLLECTIONS IN THE NATIONAL SZÉCHÉNYI LIBRARY Talking points: • DIGITISATION AND DISSEMINATION OF HISTORICAL COLLECTIONS IN THE NATIONAL SZÉCHÉNYI LIBRARY Talking points: • The collections of the NSZL that can contribute to the digitisation and dissemination of historical content • Basic information regarding the content, size, quality and state of availability of the material provided by the collections • Implemented platforms and tools for storing digital content in the NSZL • Implemented platforms and tools for distributing digital content in the NSZL • Implemented platforms and tools for describing digital content in the NSZL • Experiences, concerns and pracitcal difficulties regarding participation in the Manuscriptorium project BIBLIOTHECA NATIONALIS HUNGARIAE 3/17/2018 National Széchényi Library – Directorate of E-Services, Department of E-library Services 3

Special Collections in the NSZL • Collection of Small Prints • Manuscript Department • Special Collections in the NSZL • Collection of Small Prints • Manuscript Department • Music Department • Rare Books Department • The Map Collection • (Main Collections) Challenge: • Separate, often project-based digitisation strategies • Different workflows for digitisation, storage and metadata assignment Task of the E-Library Services: • Coordination of digitisation workflows • Prepare for the implementation of a suitable digital object management system BIBLIOTHECA NATIONALIS HUNGARIAE 3/17/2018 National Széchényi Library – Directorate of E-Services, Department of E-library Services 4

Content, size, quality and state of availability of the digital material Content: • Manuscripts, Content, size, quality and state of availability of the digital material Content: • Manuscripts, old prints, maps, small print, maps, sheet music, globes, photography, postcards, posters Size: • circa 10 -12 TB • Rough size distribution: • maps > manuscripts > small prints > old prits > sheet music BIBLIOTHECA NATIONALIS HUNGARIAE 3/17/2018 National Széchényi Library – Directorate of E-Services, Department of E-library Services 5

Content, size, quality and state of availability of the digital material Quality: • 300 Content, size, quality and state of availability of the digital material Quality: • 300 -600 dpi master images (legacy material excluded) • surrogates: mostly PDF and/or JPG compressed Availability: • About 70% in organized storage • About 10% distributed online BIBLIOTHECA NATIONALIS HUNGARIAE 3/17/2018 National Széchényi Library – Directorate of E-Services, Department of E-library Services 6

Storing digital content in the NSZL Backup: • 15 TB digital storage facility (partially Storing digital content in the NSZL Backup: • 15 TB digital storage facility (partially outsourced) • DMEK (=Digital Storage) managed by the E-Library Services • Stored content available only to staff members • Transfer to storage facility: 5 TB buffer Data discovery: • In-house inventory database (INDIGO) and data-entry tool • limited descriptive metadata and shelf number Concerns: • Data validation tool • Standard metadata formats BIBLIOTHECA NATIONALIS HUNGARIAE 3/17/2018 National Széchényi Library – Directorate of E-Services, Department of E-library Services 7

Distributing digital content in the NSZL Digital Library : OSZK DK http: //oszkdk. oszk. Distributing digital content in the NSZL Digital Library : OSZK DK http: //oszkdk. oszk. hu/ • Content: • collection digitisation projects • legal deposit • Software: In-house development • Built-in access control • Metadata: HUNMARC (MARC 21 in development) • Main challenges: • workflow issues (integration of OPAC metadata) • handling of serial or multi-part document types BIBLIOTHECA NATIONALIS HUNGARIAE 3/17/2018 National Széchényi Library – Directorate of E-Services, Department of E-library Services 8

Distributing digital content in the NSZL Image Library: Hungarian Digital Image Library http: //kepkonyvtar. Distributing digital content in the NSZL Image Library: Hungarian Digital Image Library http: //kepkonyvtar. hu/ • Shared digitalized image repository of Hungarian Cultural Institutions • Collection • Software: outsourced development (Postgre. SQL/JAVA applications based on Ja. Do. X-server) • Metadata: • proprietary; • HUNMARC Main challenges: • support discontinued • mixed provenience of content BIBLIOTHECA NATIONALIS HUNGARIAE 3/17/2018 National Széchényi Library – Directorate of E-Services, Department of E-library Services 9

Distributing digital content in the NSZL E-Library: Hungarian Electronic Library http: //mek. oszk. hu/ Distributing digital content in the NSZL E-Library: Hungarian Electronic Library http: //mek. oszk. hu/ • Open access digital library • Subcollections by document type: • MEK (books), EPA (periodicals), DKA (images and illustrations) • Software: In-house development (Ph. P-My. SQL) • Metadata: proprietary with limited HUNMARC/USMARC output Main challenges: • mixed content due to lack of defined collection development strategy • sustainability issues • no access control (only public content) BIBLIOTHECA NATIONALIS HUNGARIAE 3/17/2018 National Széchényi Library – Directorate of E-Services, Department of E-library Services 10

Distributing digital content in the NSZL Special digital collection websites • Virtual display cases Distributing digital content in the NSZL Special digital collection websites • Virtual display cases • two prominent examples (manuscripts) • Bibliotheca Corviniana Digitalis (http: //www. corvina. oszk. hu/) • Written Heritage (http: //nyelvemlekek. oszk. hu/) • At least 50 different such sites Challenges: • Different technological backgrounds • Adiminstrative rights and responsibilities are non-transefrable between departments • Huge differences in scope • No standard metadata outputs BIBLIOTHECA NATIONALIS HUNGARIAE 3/17/2018 National Széchényi Library – Directorate of E-Services, Department of E-library Services 11

Describing digital content in the NSZL Data repositories of online services Integrated System: AMICUS Describing digital content in the NSZL Data repositories of online services Integrated System: AMICUS (Libri. Vision web-client) • Metadata: HUNMARC • Retrospective conversion is underway • Sufficient integration with Digital Library software • Challenges: • MARC 21 data exchange • Application of cataloguing rules in special collections E-Library and Digital Image Library • Proprietary metadata-schemes (outdated qualified DC-schemas) • No authority data Main challenge: • Unified search interface • Up-to-date metadata exchange format for all databases BIBLIOTHECA NATIONALIS HUNGARIAE 3/17/2018 National Széchényi Library – Directorate of E-Services, Department of E-library Services 12

The future digital content in the NSZL Imminent task: • Introduction of a new The future digital content in the NSZL Imminent task: • Introduction of a new Digital Repository System for the whole collection With the following in mind: • Up-to date metadata exchange formats (MARC 21, RDF, RDA) • Authority data axchange (e. g. Viaf. org) • Updating existing data-exchange relations (EUROPEANA, TEL, regional databases) • Integration of all collections and sub-collections • Description rules need to be implemented for special document types • Unified interface for all digital content • With special display options for special collections (e. g. virtual exhibitions) BIBLIOTHECA NATIONALIS HUNGARIAE 3/17/2018 National Széchényi Library – Directorate of E-Services, Department of E-library Services 13

The NSZL and the Manuscriptorium-project Experiences – Item 1 • There are 755 records The NSZL and the Manuscriptorium-project Experiences – Item 1 • There are 755 records entered by the NSZL in the Manuscriptorium database • Manuscript records • Repository: Országos Széchényi Könyvtár • Records entered prior to 2009 • The referenced items are not available online • No facsimile element • This task is discontinued • Experiences – Item 2 • Test records for old print records • Sample record: http: //oszkdk. oszk. hu/DRJ/4162 BIBLIOTHECA NATIONALIS HUNGARIAE 3/17/2018 National Széchényi Library – Directorate of E-Services, Department of E-library Services 14

The NSZL and the Manuscriptorium-project Pracitcal issues Old print sample data entry test • The NSZL and the Manuscriptorium-project Pracitcal issues Old print sample data entry test • Data entry is allowed without authentication • Should the record be usable? or • Is this only a test scenario? Structure & Images • Page pagination schema was not accepted • Natural order: two pages per page image option omitted pages Export • Document description valid • Document structure successfully analyzed, yet: • Export: 0 kb size ‘noname. xml’ file exported • Attempting to import XML-file captured from display: • Empty alert screen BIBLIOTHECA NATIONALIS HUNGARIAE 3/17/2018 National Széchényi Library – Directorate of E-Services, Department of E-library Services 15

The NSZL and the Manuscriptorium-project Concerns • Facsimile data scans image directory URLs <facsimile The NSZL and the Manuscriptorium-project Concerns • Facsimile data scans image directory URLs Back/front cover • Successfully tested in • E-Library collections • Digital Library • These paths are not always intented to be public • Not available in the MDK (Digital image Library) • Are the scanned images permanent coipes or • Re-generated at each request? BIBLIOTHECA NATIONALIS HUNGARIAE 3/17/2018 National Széchényi Library – Directorate of E-Services, Department of E-library Services 16

The NSZL and the Manuscriptorium-project Questions • Is the current ENRICH schema implented in The NSZL and the Manuscriptorium-project Questions • Is the current ENRICH schema implented in the M-Tool? • What document types the can be ingested via M-Tool in the future? • Are there going to be separate how-to guides for each document type? • Notes • The M-Tool is going to be used by curators, not IT-staffers. • Guides need to be provided at their comfort level. • In case of cooperation, the Department of E-Services will be involved at the level of Structure & Images BIBLIOTHECA NATIONALIS HUNGARIAE 3/17/2018 National Széchényi Library – Directorate of E-Services, Department of E-library Services 17

Digitisation and Dissemination of Historical Collections in the National Széchényi Library Thank You. National Digitisation and Dissemination of Historical Collections in the National Széchényi Library Thank You. National Széchényi Library – Directorate of E-Services, Department of E-library Services Adrienne DÁVID ([email protected] hu) Anita RENKECZ ([email protected] hu) BIBLIOTHECA NATIONALIS HUNGARIAE