ORSZÁGOS SZÉCHÉNYI KÖNYVTÁR E-SZOLGÁLTATÁSI IGAZGATÓSÁG Manuscriptorium Workshop National

ORSZÁGOS SZÉCHÉNYI KÖNYVTÁR E-SZOLGÁLTATÁSI IGAZGATÓSÁG Manuscriptorium Workshop National Széchényi Library 2012, September 11, 10: 30 -16: 00 BIBLIOTHECA NATIONALIS HUNGARIAE

ORSZÁGOS SZÉCHÉNYI KÖNYVTÁR E-SZOLGÁLTATÁSI IGAZGATÓSÁG The Current Situation and Possible Future Solutions Regarding the Digitisation and Dissemination of Historical Collections in the National Széchényi Library – Directorate of E-Services, Department of E-library Services Adrienne DÁVID (dadrienn@oszk. hu) Anita RENKECZ (tuplow@oszk. hu) BIBLIOTHECA NATIONALIS HUNGARIAE

DIGITISATION AND DISSEMINATION OF HISTORICAL COLLECTIONS IN THE NATIONAL SZÉCHÉNYI LIBRARY Talking points: • The collections of the NSZL that can contribute to the digitisation and dissemination of historical content • Basic information regarding the content, size, quality and state of availability of the material provided by the collections • Implemented platforms and tools for storing digital content in the NSZL • Implemented platforms and tools for distributing digital content in the NSZL • Implemented platforms and tools for describing digital content in the NSZL • Experiences, concerns and pracitcal difficulties regarding participation in the Manuscriptorium project BIBLIOTHECA NATIONALIS HUNGARIAE 3/17/2018 National Széchényi Library – Directorate of E-Services, Department of E-library Services 3

Special Collections in the NSZL • Collection of Small Prints • Manuscript Department • Music Department • Rare Books Department • The Map Collection • (Main Collections) Challenge: • Separate, often project-based digitisation strategies • Different workflows for digitisation, storage and metadata assignment Task of the E-Library Services: • Coordination of digitisation workflows • Prepare for the implementation of a suitable digital object management system BIBLIOTHECA NATIONALIS HUNGARIAE 3/17/2018 National Széchényi Library – Directorate of E-Services, Department of E-library Services 4

Content, size, quality and state of availability of the digital material Content: • Manuscripts, old prints, maps, small print, maps, sheet music, globes, photography, postcards, posters Size: • circa 10 -12 TB • Rough size distribution: • maps > manuscripts > small prints > old prits > sheet music BIBLIOTHECA NATIONALIS HUNGARIAE 3/17/2018 National Széchényi Library – Directorate of E-Services, Department of E-library Services 5

Content, size, quality and state of availability of the digital material Quality: • 300 -600 dpi master images (legacy material excluded) • surrogates: mostly PDF and/or JPG compressed Availability: • About 70% in organized storage • About 10% distributed online BIBLIOTHECA NATIONALIS HUNGARIAE 3/17/2018 National Széchényi Library – Directorate of E-Services, Department of E-library Services 6

Storing digital content in the NSZL Backup: • 15 TB digital storage facility (partially outsourced) • DMEK (=Digital Storage) managed by the E-Library Services • Stored content available only to staff members • Transfer to storage facility: 5 TB buffer Data discovery: • In-house inventory database (INDIGO) and data-entry tool • limited descriptive metadata and shelf number Concerns: • Data validation tool • Standard metadata formats BIBLIOTHECA NATIONALIS HUNGARIAE 3/17/2018 National Széchényi Library – Directorate of E-Services, Department of E-library Services 7

Distributing digital content in the NSZL Digital Library : OSZK DK http: //oszkdk. oszk. hu/ • Content: • collection digitisation projects • legal deposit • Software: In-house development • Built-in access control • Metadata: HUNMARC (MARC 21 in development) • Main challenges: • workflow issues (integration of OPAC metadata) • handling of serial or multi-part document types BIBLIOTHECA NATIONALIS HUNGARIAE 3/17/2018 National Széchényi Library – Directorate of E-Services, Department of E-library Services 8

Distributing digital content in the NSZL Image Library: Hungarian Digital Image Library http: //kepkonyvtar. hu/ • Shared digitalized image repository of Hungarian Cultural Institutions • Collection • Software: outsourced development (Postgre. SQL/JAVA applications based on Ja. Do. X-server) • Metadata: • proprietary; • HUNMARC Main challenges: • support discontinued • mixed provenience of content BIBLIOTHECA NATIONALIS HUNGARIAE 3/17/2018 National Széchényi Library – Directorate of E-Services, Department of E-library Services 9

Distributing digital content in the NSZL E-Library: Hungarian Electronic Library http: //mek. oszk. hu/ • Open access digital library • Subcollections by document type: • MEK (books), EPA (periodicals), DKA (images and illustrations) • Software: In-house development (Ph. P-My. SQL) • Metadata: proprietary with limited HUNMARC/USMARC output Main challenges: • mixed content due to lack of defined collection development strategy • sustainability issues • no access control (only public content) BIBLIOTHECA NATIONALIS HUNGARIAE 3/17/2018 National Széchényi Library – Directorate of E-Services, Department of E-library Services 10

Distributing digital content in the NSZL Special digital collection websites • Virtual display cases • two prominent examples (manuscripts) • Bibliotheca Corviniana Digitalis (http: //www. corvina. oszk. hu/) • Written Heritage (http: //nyelvemlekek. oszk. hu/) • At least 50 different such sites Challenges: • Different technological backgrounds • Adiminstrative rights and responsibilities are non-transefrable between departments • Huge differences in scope • No standard metadata outputs BIBLIOTHECA NATIONALIS HUNGARIAE 3/17/2018 National Széchényi Library – Directorate of E-Services, Department of E-library Services 11

Describing digital content in the NSZL Data repositories of online services Integrated System: AMICUS (Libri. Vision web-client) • Metadata: HUNMARC • Retrospective conversion is underway • Sufficient integration with Digital Library software • Challenges: • MARC 21 data exchange • Application of cataloguing rules in special collections E-Library and Digital Image Library • Proprietary metadata-schemes (outdated qualified DC-schemas) • No authority data Main challenge: • Unified search interface • Up-to-date metadata exchange format for all databases BIBLIOTHECA NATIONALIS HUNGARIAE 3/17/2018 National Széchényi Library – Directorate of E-Services, Department of E-library Services 12

The future digital content in the NSZL Imminent task: • Introduction of a new Digital Repository System for the whole collection With the following in mind: • Up-to date metadata exchange formats (MARC 21, RDF, RDA) • Authority data axchange (e. g. Viaf. org) • Updating existing data-exchange relations (EUROPEANA, TEL, regional databases) • Integration of all collections and sub-collections • Description rules need to be implemented for special document types • Unified interface for all digital content • With special display options for special collections (e. g. virtual exhibitions) BIBLIOTHECA NATIONALIS HUNGARIAE 3/17/2018 National Széchényi Library – Directorate of E-Services, Department of E-library Services 13

The NSZL and the Manuscriptorium-project Experiences – Item 1 • There are 755 records entered by the NSZL in the Manuscriptorium database • Manuscript records • Repository: Országos Széchényi Könyvtár • Records entered prior to 2009 • The referenced items are not available online • No facsimile element • This task is discontinued • Experiences – Item 2 • Test records for old print records • Sample record: http: //oszkdk. oszk. hu/DRJ/4162 BIBLIOTHECA NATIONALIS HUNGARIAE 3/17/2018 National Széchényi Library – Directorate of E-Services, Department of E-library Services 14

The NSZL and the Manuscriptorium-project Pracitcal issues Old print sample data entry test • Data entry is allowed without authentication • Should the record be usable? or • Is this only a test scenario? Structure & Images • Page pagination schema was not accepted • Natural order: two pages per page image option omitted pages Export • Document description valid • Document structure successfully analyzed, yet: • Export: 0 kb size ‘noname. xml’ file exported • Attempting to import XML-file captured from display: • Empty alert screen BIBLIOTHECA NATIONALIS HUNGARIAE 3/17/2018 National Széchényi Library – Directorate of E-Services, Department of E-library Services 15

The NSZL and the Manuscriptorium-project Concerns • Facsimile data scans image directory URLs Back/front cover 0001 • Successfully tested in • E-Library collections • Digital Library • These paths are not always intented to be public • Not available in the MDK (Digital image Library) • Are the scanned images permanent coipes or • Re-generated at each request? BIBLIOTHECA NATIONALIS HUNGARIAE 3/17/2018 National Széchényi Library – Directorate of E-Services, Department of E-library Services 16

The NSZL and the Manuscriptorium-project Questions • Is the current ENRICH schema implented in the M-Tool? • What document types the can be ingested via M-Tool in the future? • Are there going to be separate how-to guides for each document type? • Notes • The M-Tool is going to be used by curators, not IT-staffers. • Guides need to be provided at their comfort level. • In case of cooperation, the Department of E-Services will be involved at the level of Structure & Images BIBLIOTHECA NATIONALIS HUNGARIAE 3/17/2018 National Széchényi Library – Directorate of E-Services, Department of E-library Services 17

Digitisation and Dissemination of Historical Collections in the National Széchényi Library Thank You. National Széchényi Library – Directorate of E-Services, Department of E-library Services Adrienne DÁVID (dadrienn@oszk. hu) Anita RENKECZ (tuplow@oszk. hu) BIBLIOTHECA NATIONALIS HUNGARIAE