Organizing Preparing Your Curriculum Vitae Christine A

Organizing & Preparing Your Curriculum Vitae Christine A. Gleason, M. D.

Curriculum Vitae from the Latin: n “Curriculum” (course) n “Vitae” (of life)

Purposes of your CV Inform prospective employers of your qualifications and experience for a position n Demonstrate your academic achievements for: n Division Head/Chair Annual Reviews n Appointments and Promotions committees n Funding agencies n Award committees n

Inside/Outside CV? n “Inside” CV: n Promotions committees n Institutional awards/recognition n “Outside” CV: n Job searches n Application/nomination for national positions/awards

CV: Basic Tips Keep it simple, readable, succinct n Content and presentation are both important n Don’t embellish! Don’t pad! Don’t repeat! n Consider eliminating CV “relics” n Marital status; name of spouse; children/birthdates n Hobbies & Other Interests n

CV: Basic Tips For internal CV: Use UWSOM Format!! n Use consistent style, formatting n Chronological order? Reverse chronological? n Include a header with your name and page number on each page n Times Roman; 11 or 12 point font; 1 inch margins n n Bold your name (? 1 -2 font sizes bigger than rest)

CV: Basic Tips For external CV, don’t use acronyms; spell out institutional words (e. g. UWMC; SCH; RRF) n Print a copy regularly & check for irregularities n n n e. g. , avoid new headings at bottom of page Keep it up-to-date Include date last revised on front page n Add new events/items as they happen n

CV: Basic Tips n Use available resources UW Center for Career Services n AAMC [www. aamc. org] n Chronicle of Higher Education [http: //chronicle. com] n Colleagues’ CVs n n Get feedback from colleagues, mentors, career advisors on both content and presentation

CV: Basic Tips Avoid big blocks of wordy, descriptive text n Split any long lists into subcategories e. g. , Teaching activities n n n Students; Residents; Fellows; Community/CME When sending paper CV, do not print on both sides of the paper (backside might be overlooked when copied for distribution)

Personal Data No Social Security number! n Consider eliminating CV relics (marital status; spouse’s name; names and birth dates of kids) n Contact information n Be concise (no embellishments) & be accurate n Consider including e-mail address n

Education Time to leave high school behind n Spell out full name of degree and university and note year of graduation n If currently working on a degree, put the word “candidate” after name of degree and note expected year of graduation n

Postgraduate Training OK to put internship together with your residency training, if done in the same institution n If there’s a gap, consider adding an explanatory phrase: n 1988 -90: Pediatric Residency (PL-1, 2) Case Western **1990 -91: Solo swim across the Atlantic Ocean n 1991 -92: Pediatric Residency (PL-3). Case Western n

Faculty Positions Held Place and Date n These include: n Acting/Instructor positions n Assistant, Associate, Full Professor n n May include academic “track” (e. g. Clinician-Educator) n Division or Department faculty administrative roles n Examples: Division Head; Vice-Chair; Associate Dean; Residency Program Director (? )

Hospital Positions Held Places and Dates n Medical staff positions n Clinical Program direction goes here n Committee membership can go under Special Local Responsibilities n Do not duplicate Postgraduate Training n

Honors/Awards Leave high school behind n Include non-academic honors/awards, if noteworthy/appropriate: n 1980: Photographer of the Year, Life Magazine n 1990: Olympic gold medal, US Bobsled team n

Board Certification/Licensure n Spell out certifying Board(s) and be accurate! n American Board of Pediatrics, General Pediatrics Include date of certificate and recertification (or “engaged in maintenance of certification”) n Provide accurate information regarding all medical licenses (including inactive ones) n Remember that all Certification and Licensure information is in the public domain! n

Professional Organizations n Note if membership is elected : n n Include offices held: n n 1990 Member (elected) Society of Great Doctors 1990 -present. Member, American Medical Association (President, 1999 -2000) Can include non-academic organizations here too, if appropriate n 2005 -present. Member, Board of Directors, Gates Foundation

Special National Responsibilities Purpose: Highlight your national recognition n Physician-Scientists/Scientists n Study sections; advisory councils n Research society leadership roles n n Clinician-Educators Educational or clinical task forces; program director organizations; legislative/policy work n Leadership in clinical organizations (e. g. AAP, AHA) n

Special Local Responsibilities n University and Hospital Committees (but do not duplicate teaching committees listed under Teaching Responsibilities) n n Consider grouping University and Hospital activities separately if you do too much! Community Service work (or can list under “Other” at end)

Teaching Responsibilities Limit descriptive text here (Appendix? ) n List courses taught or lecture series organized (not your specific lectures—that comes later) n List any teaching committees (& your role) n Usually list any training program direction here n List regional/national teaching roles here n List your trainees here (and current institution) n n Consider adding the dates of your involvement

Editorial Responsibilities Generally reserved for journal Editorial Board memberships but… n OK to list journal article reviewer: n n Ad Hoc Journal Article Reviewer for: n New England Journal of Medical n Journal of the American Medical Association n Proceedings of the National Academy of Science n The Lancet

Research Funding n Be comprehensive and use consistent format: n n Title; project number; your role (PI, co-investigator); source; dates; annual direct costs Include ALL funding, internal and external Active n Inactive n Pending n Planned? n

Bibliography n Divide into UWSOM designated sections Manuscripts in Refereed Journals (include “in press” and list name of journal) n Book Chapters n Published books, videos, software n Other publications n OK (in my opinion) to list Manuscripts Submitted but DO NOT list Manuscripts “in preparation” n

Bibliography Number each publication within each section n Use consistent format throughout n Bold your name and consider higher font for it n Gleason CA, Smith JD, Jones MD. n Check for duplications, redundancies, typos n

Abstracts n Purpose(s): Tell about current work in progress (but not published yet) n Illustrate your participation at national meetings n n Can illustrate whether and how you presented the abstract (poster; platform, etc. ) n Consider limiting the number of abstracts especially if there are far fewer manuscripts! n “Recent Abstracts Presented (2005 to present)”

Invited Lectures n Use consistent format n Title; Venue (Conference title; location); Year Do not list every talk ever given to housestaff, medical students, etc. n Do list local Grand Rounds, regional outreach education talks, national/international lectures n Note if you were Visiting Professor n

Other Languages (and proficiency level) n Community Service n Other (serious) employment history n Hobbies; special interests (depends what these are—not generally recommended) n For job searches (“outside CV”), provide separate page of References (3), including contact information and relationship to you n