Oregon National Guard Technician Workforce New Employee Orientation

Oregon National Guard Technician Workforce New Employee Orientation 1

Navigating this Presentation This power-point presentation is filled with hyperlinks to get you where you need to go and to the forms you need to complete. Anything light blue/teal and underlined is a hyperlink with additional information. Click and see what happens! Any hyperlinks ending with “. mil” may require a CAC enabled computer. 2

Welcome to the National Guard Technician Program! Congress established the Technician Program in “The Technician Act of 1968”, which is also known as Public Law 90 -486. The Technician Program is a critical component of the National Guard in all fifty-four states, territories and District of Columbia. This program was established to provide National Guard technicians with fair and just compensation, employment benefits, and entitlement to a retirement system that is equitable to other federal employees. The law also designates, through the Secretaries of the Army and Air Force, The Adjutant Generals of each state, to employ and administer the Technician Program. This authority is further delegated to the Human Resources Officer (HRO). It is the HRO’s responsibility to review and administer human resource policies and procedures for the National Guard Technician Program. The HRO staff is committed to administering these policies and implementing systems that ensure fair and equitable treatment, job satisfaction, just compensation, and recognition for work well done. 3

What you Applied For (Dual Status) This is an Excepted Service position which requires membership in the Oregon National Guard as a condition of employment. Selectee will be required to wear the military uniform and comply with all military customs and courtesies. Acceptance of an Excepted Service position constitutes concurrence with these requirements as a condition of employment. 4

Non-Dual Status (NDS) A Non-Dual Status position is a Competitive Service position with the federal government which membership of the Oregon National Guard is not a requirement. There are very few NDS positions within the Oregon National Guard. 5

Type of Appointment Temporary (Tenure 0): Your position is temporary and as such is limited to a definite length of time (NTE Date). If there is a lack of work or lack of funds, your employment may be terminated at any time. 6

Type of Appointment Cont. Indefinite (Tenure 3): Indefinite employment is temporary in nature that will normally last more than one year, up to four years. Benefits are the same as a permanent technician with the exception of tenure. Indefinite technicians are in Tenure Group 3. Indefinite technicians may be separated after a 30 -day written notice memorandum is issued by the HRO. 7

Type of Appointment Cont. Career Conditional (Tenure 2): As a Tenure 2 employee, you must serve a 12 -month trial period (3 years for NDS) in which your job performance and behavior are monitored by your supervisor. You can be released anytime during the trial or probationary period if your performance or behavior falls below the required expectations without the right to an appeal. Your tenure group will automatically convert from Group 2 to Group 1 upon successful completion of the probationary period. 8

Type of Appointment Cont. Permanent (Tenure 1): If you were employed in a permanent status, you were placed in Tenure Group 1. As a permanent employee, your appointment carries no restriction or condition such as conditional, specific time limitation, or trial period. 9

My Biz https: //compo. dcpds. cpms. osd. mil/ My Biz allows you access to view information from your official personnel records including appointments, position, personal, salary, benefits, awards and bonuses, performance, and personnel actions. Has Employment/Salary Verification if applying for loans. Make sure you update your email address in My. Biz so you receive important notifications regarding your benefits and to access your e. OPF. 10

Electronic Official Personnel File (e. OPF) Electronic Official Personnel Folders (e. OPFs) are established and maintained in the Human Resources Office and are for official use only. The electronic file will contain official documents pertaining to your technician employment. You are encouraged to periodically review your e. OPF. If an employee decides to leave federal employment, the e. OPF maintained by the Federal Records Center, St. Louis, MO. View your e. OPF! https: //eopf 1. nbc. gov/nationalguard/logon. aspx KEEP YOUR OWN FILE! It is always a good idea to maintain your own copies of your career just in case! 11

What Benefits Are Available For You? All Employees Federal Employees Health Benefits (FEHB) Flexible Spending Accounts (FSA) Long Term Care Insurance (LTCI) NGAUS (Term Life and Disability Insurance) Dual Status Employees ONLY Indefinite & Permanent Employees Only Federal Employees Dental and Vision Insurance Program (FEDVIP) Federal Employees’ Group Life Insurance (FEGLI) Retirement Funds Thrift Savings Program with Agency Matching (TSP) 12

ABC-C www. abc. army. mil Army Benefits Center-Civilian (for Airmen also) The ABC-C provides automated benefits support to Army-serviced appropriated fund employees through the Employee Benefits Information System (EBIS), the Interactive Voice Response System (IVRS), and trained benefits counselors who can help you when you can’t reach HRO. ● EBIS is a web application that allows you to access general and personal benefits information and conduct electronic transactions using a computer. The system contains comprehensive information and personalized benefits statements. 13

What can ABC-C do for You? Retirement - CSRS/FERS Civil Service and Federal Employees Retirement System Thrift Savings Plan - TSP make changes to contribution at your leisure Federal Employees Health Benefits – FEHB make open season and QLE changes to your plan Federal Employee Group Life Insurance – FEGLI View and make changes to coverage 14

How to use ABC-C ***You must have a AKO account established *** You can access the EBIS website at https: //www. abc. army. mil. From a government computer, you are able to log into EBIS using your Common Access Card (CAC) and CAC PIN. Click on "Employee Benefits Information System (EBIS)", then select the "CAC Employee Login" option. You will need to use your Army Knowledge Online (AKO) user name and password to access EBIS from home. Customers in the 50 states can access IVRS by calling the toll-free number 1 -877 -ARMY CTR (1 -877 -276 -9287). For TDD assistance in the United States, call 1 -877 -276 -9833. Both systems are available seven days a week, 24 hours a day. Benefits counselors are available Monday through Friday from 6: 00 a. m. to 6: 00 p. m. Central Time (CT). 15

FEHB Rules of Eligibility for Temporary Employees Temporary employees must have an appointment of more than 90 days in order to be eligible to enroll at the beginning of their appointment. Those temporary employees with a Not-to-Exceed (NTE) date of less than 90 days will be considered to be in a 90 day waiting period. If the expectation changes and the employee is extended past 90 days, the employee will be notified and given the opportunity to enroll promptly and no later than the 91 st day of employment. When an employee becomes eligible for FEHB, they become ineligible for TRS. Those who are currently enrolled in TRS when they become an eligible employee under FEHB, must immediately update TRS and terminate that coverage after being enrolled in FEHB. *Complete Form: Eligibility For Federal Employees Health Benefits (FEHB) or Tricare Reserve Select (TRS) Insurance 16

Health Insurance - FEHB Important: § § § Sign up deadline – 60 days from hire date Effective date – First day of the following pay period after you submit your form through EBIS Annual Open Season – Second week of November through the second week of December Changes outside of open season- Qualifying Life Events (QLE): § § New family member Child's status changes (age 26) Marriage or divorce Gained/lost coverage under spouse 17

To Enroll in Health Insurance Visit http: //www. opm. gov/insure/health/ for information of available plans in your area. Select “Compare health Plans” 2. It is YOUR responsibility to research the plans and make sure your medical needs will be met and to make sure the provider you choose services your area of residence. 3. Once you know the 3 -digit enrollment code for the plan you want, login to EBIS > select “Transactions” > under FEHB select “change” and follow the prompts 4. Pre-tax payment is automatic unless you complete a Premium Conversion Waiver/Election Form 1. 18

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00001 SSN with no dashes 0185 Temporary PIN # is your birthday (MMYY) 21

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Long Term Care Insurance What is it? § § § Important dates: § § Covers costs that FEHB does not cover for long term care such has assistance with eating, bathing, and dressing. Coverage for relatives: parents, parents-in-law, and stepparents, adult children, and same-sex domestic partners. Questions (Long Term Care Specialist) 800 -582 -3337 Sign up deadline with abbreviated underwriting – 60 days from hire date May always sign up with full underwriting Apply online www. ltcfeds. com 24

Flexible Spending Account Pre-tax dollars for out of pocket expenses: § Health care Can Roll over $500 into the next year, but you must re-enroll § Dependent care Can incur and claim until March 15 th of following year or it is forfeited. Use it or Lose it. How to enroll: § § § 1 -877 -FSAFEDS or https: //www. fsafeds. com/ Must enroll prior to October 1 st of the calendar year or during Open Season 25

NGAUS (Term Life & Disability Ins. ) The Disability Insurance Plan Protection when you are unable to work due to a disability/injury The Term Life Insurance Plan Convenient and affordable life insurance protection REQUEST ENROLLMENT FORM FROM HRO Your acceptance to this insurance plan is GUARANTEED if you apply during your first 31 days of employment 26

Mass Transit Program • The Mass Transportation Benefit Program provides subsidy for mass transit commuting costs “in order to reduce Federal employees’ contribution to traffic congestion and air pollution and to expand their commuting alternatives” (Executive Order 13150, April 2000) As of 1 January 2012 the maximum allowable benefit is $255 tax free per month • If your commuting costs exceed $255 per month, you are responsible for the amount above $255 • HRO Specialists: 503 -584 -3975 27

Rideshare by Enterprise provides a Vanpool for a month fee which includes: Reliable, well-equipped vehicle Scheduled service and maintenance to guarantee complete vanpool safety. 24 -hour roadside assistance. Primary Auto Liability Insurance and no Deductible for Comprehensive and Collision. Administrative support. Month-to-month flexibility so you can vanpool according to your needs. Optional Guaranteed Ride Home Program Cost of fuel. 28

Military Incentives For any Service Member accepting a full time technician position (Temporary, Indefinite or Permanent), you must check with the State Incentives Manager on whether or not your GI Bill kicker, Student loan repayment and bonuses (enlistment, reenlistment etc) will be affected. 503 -584 -3816 29

Annual Leave Less than 3 years service = 4 hrs per pay period 3 -15 years of service = 6 hrs per pay period Over 15 years of service = 8 hrs per pay period Maximum 240 hrs carryover each calendar year Sick Always 4 hrs per pay period No maximum carryover Military 120 hrs per fiscal year; Balance cannot exceed more than 240 hrs at any given time (Temps NOT entitled) 30

Leave – Cont. Other Leave options which may be available to you: FMLA – Family Medical Leave Act ○ Must have 12 months of Federal Service before entitled to 12 weeks of paid/unpaid leave. Used for birth, adoption, family medical emergency. Advanced Leave (sick & annual) Leave Transfer Program Leave Without Pay - LWOP Comp Time Court Leave Funeral Leave 22 days Military Leave (Law Enforcement Leave) 44 days Military Leave (Title 10) Presidential Leave (5 days) Excused Absences (court, blood, bone, organ) 10 Paid Holidays Be sure to contact a Benefits Specialist in HRO for the rules and regulations on using these types of leave. 31

Pay & Deductions IT IS YOUR RESPONSIBILITY TO CHECK YOUR LES AND MAKE SURE IT IS CORRECT! If you believe there is an error on your LES please contact HRO immediately so we can make any corrections before if affects your paycheck. CLICK HERE FOR SAMPLE LES 32

Occupational Injury Report ANY and ALL injuries to your supervisor! HRO Specialists: 503 -584 -3928 33

Other Benefits Your use of EAP will remain anonymous Employee Assistance Program Dual Status Employees have the use of Military One. Source: www. militaryonesource. com or 1 -800 -222 -0364 ○ ○ ○ Use if something is distracting you from completing/focusing on your work (depression, anxiety, drug/alcohol abuse etc) Allows you to take leave for counseling without charge to your leave Talk to your supervisor if you need this service **NDS employees use Federal Occupational Health (FOH)** 1 -800 -222 -0364 or www. foh 4 you. com 34

End of Temporary Employee Briefing Complete Checklist and excuse from briefing 35

Additional Benefits and Information for Indefinite & Permanent Employees 36

AFGE Local 2986 – Union Management maintains the right to hire, assign, direct, layoff, and retain employees in the agency, or to suspend, remove, reduce in grade or pay, or take other disciplinary action against such employees as needed. Weingarten Rights: Refers to the right of a bargaining unit employee to be represented by the union when (1) the employee is examined in an investigation conducted by one or more representatives; (2) the employee reasonably believes disciplinary action against him or her may result; and (3) the employee requests union representation. There is an annual notification on your performance appraisal. The union is required by law to represent bargaining unit members whether the employee is a union member or not. 37

Federal Employees Dental and Vision Insurance Program (FEDVIP) Eligible for FEHB = Eligible for FEDVIP How to enroll: (NOT ON EBIS) § § § 877 -888 -3337 or Online www. benefeds. com see available plans and rates For enrollments your employer is “Department of the Army/Air Force” Important dates: § § Sign up deadline – 60 days from hire date Open Season – Second week of November through the second week of December 38

Federal Employee’s Group Life Insurance (FEGLI) Basic life insurance § What: § § § Annual Basic Pay (rounded to next $1, 000) + $2, 000 Includes accidental death and dismemberment How: § § § Automatic coverage at date of hire (Basic Only). Deducted from paycheck To decline basic insurance, or to additional coverage you must do so on EBIS 39

Federal Employee’s Group Life Insurance (FEGLI) Additional Options: § § § Option A Standard ($10, 000) Option B Optional (up to 5 times your salary) Option C Family (up to $25, 000 for your spouse and up to $12, 500 for your children) Life Insurance Calculator Does have Qualifying Life Events Life Insurance can be reduced at any time. 40

What are your Retirement benefits? FERS – a three tiered system FERS/FERSRAE/FERS-FRAE Social Security Thrift Savings Plan 41

Retirement $$$ FERS-FRAE Full Cost: 12. 7% Employee Cost: 4. 4% Agency Cost: 9. 6% 42

Military Deposits Make the Time COUNT! Do you have prior active duty (Title 10) service? Basic Training/AIT Deployments 43

Prior Service Buy-Back Forms To make this time count for retirement please contact 503 -584 -3928 or go to: https: //www. abc. army. mil/retirements/FERSPost 56. htm Complete the RI 20 -97 for each branch of service and attach a copy of your DD 214(s). Complete blocks 1 -10 and block 19. To the Left of your name is a blank space, you will need to get the address for the branch of service you were enlisted with. Click HERE for addresses. Fill in the appropriate address and Fax it directly to them. 44

Thrift Savings Program (TSP) The purpose of the TSP is to give you the ability to participate in a long-term retirement savings and investment plan. Saving for your retirement through the TSP provides many advantages, including: Automatic payroll deductions A diversified choice of investment options A choice of tax treatments for your contributions: -- Traditional (pre-tax) contributions and tax deferred investment earnings, and -- Roth (after-tax) contributions with tax-free earnings at retirement if you satisfy the IRS requirements. Agency contributions if you are an employee covered by the Federal Employees’ Retirement System (FERS) 45

Types of Contributions Traditional (Pre-Tax) Your Contributions lower your current taxable income Those contributions grow in your account tax-deferred When withdrawn from account, you pay taxes on both contributions and their earnings Roth (After-Tax) Taken out of paycheck after income is taxed May be made in addition to or in lieu of Traditional contributions Funds withdrawn from Roth balance: ○ Contributions are tax-free ○ Earning on contributions are tax-free if age 59 ½ or older and if withdrawal is made at least 5 years after beginning of year in which you make your first Roth contribution 46

TSP Contribution Amounts Agency Contribution (always goes in to Traditional) Agency Matching Contribution - up to 5% ○ First 3% of pay = $1 for $1 ○ Next 2% of pay = $. 50 per $1 Employee Contribution Contribute any dollar amount or percentage up to the IRS elective deferral limit 47

Thrift Savings Program (TSP) Limits: § § § $18, 500 in 2018 > age 50 may make up to $5, 500 in catch-up contributions Payroll will automatically stop both TSP and TSP catch-up when you reach the limit for the year Changing Contributions: § § § Start, stop, or change contributions at any time Log on to EBIS and make your changes you’re your convenience Your contributions will change the beginning of the pay period after we receive your form 48

At A Glance 1 Roth contributions are subject to Federal (and, where applicable, state and local) income taxes, while traditional contributions are not taxed until withdrawn. However, both Roth contributions and traditional contributions are included in the amount of wages used to calculate payroll taxes (e. g. , Social Security taxes). 2 You would have to pay taxes on any pre-tax amount transferred to a Roth IRA. 3 Transfers to a Roth IRA from a Roth TSP are not subject to the income restrictions that apply to Roth IRA contributions. 49

Thrift Savings Program (TSP) Cont. You will receive welcome letter with: § § § TSP account number PIN Password With account number and password you will be able to move your money to other funds. Five original funds plus Lifecycle Funds can be researched on the TSP website: www. tsp. gov Eligible 401 Ks can be transferred into TSP. 50

Beneficiary Forms Designations to Keep Current: Unpaid Compensation – Send to HRO Life Insurance (FEGLI) – Send to HRO TSP Account - Send directly to TSP FERS Account – Send to HRO ***witnesses MUST sign and date the beneficiary form the same day as the employee or it is invalid § § Considerations to keep in mind § § § If you have minor children the benefit will go to a guardian Update if needed (Marriage or Divorce) Designate contingencies ***By law designations are made if you do not complete forms: To Spouse Children Parents Siblings § 51

Going on Orders? Title 10 (Deployment), Title 32 (AGR, ADSW, Military School) If you are going on orders and will be absent from your technician position for more than 31 days you MUST contact HRO Your benefits will be affected 52

Performance Appraisal At least once a year, your supervisor will rate your performance on the job. Employees can expect formal performance feedback sessions from their supervisor at least semi-annually. These feedback sessions give the supervisor and the employee a chance to comment on job performance to date and may be used as supporting documentation for the final appraisal. 53

Defense Travel System To set up a civilian DTS profile: POC: 503 -584 -3753 54

RECAP You have 60 days from your date of hire/conversion to enroll in or make changes to FEHB, FEGLI, FSAFEDS, FEDVIP, FLTCP. Acceptance in to NGAUS Term Life & Disability Ins. Is guaranteed if you apply within 31 days of hire (request enrollment form from HRO). After 31 days you will need to apply for coverage and the decision will be up to the insurance company. You are automatically enrolled in Basic FEGLI and 3% TSP contributions. Use EBIS to make changes if you wish. Check your LES every pay period! When in doubt CONTACT HRO – We are here to help! 55

QUESTIONS? Contact HRO at 503 -584 -3975 WE ARE HERE TO HELP! 56