Oral Presentations & Posters BME 100 March 8, 2011
Overview • Upcoming Schedule – Important dates to keep in mind • Posters (Position Papers & Hands-On) – How to prepare for • Oral Presentations (Literature Surveys) – How to prepare for • Review of Upcoming Schedule (again!)
Upcoming Schedule • March 23 & 25: “in-class” project feedback – Replaces structured tutorial activities – Both Wednesday groups meet at same time – Mandatory attendance if this is your regular time slot; optional (but recommended) if it is not. • March 30 & April 1: hand in projects (posters, writeups, etc. ) – Due on Wednesday for all Wednesday Tutorial students – Due on Friday for all Friday Tutorial students. • April 6, 8, 13, 15: in-class presentations – Schedule set in mid-March • April 5: open house
BME 100 Posters: Considerations for BME Open House
What is a Poster? • An advertisement – For Science – For Engineering • Goal – Attract attention – Publicize your work – Get audience to ask you questions This sure is interesting!
Who is making posters? • Students with the – Position Papers – Hands-on Projects
Requirements • Approximately 30” x 40” – Give-or-take 10 -20% • Be handed-in on time – Before the Open-House • Be mounted on light, stiff, hard backing – Foam-core, plastic, etc. – Can’t be rolled-up • Follows the “Marking Guide” for Posters – Refer to the webpage
Recommendations • Clear & concise wording – Don’t just copy your paper onto the poster! • Use the same headings as in your paper – Introduction, analysis & discussion methods, etc. • Colour & Visually-appealing • Computer-generated – Unless you are artistic or good with your hands • Spell-check!
Marking Guide
Include Chart of your Sources • Indicate to the reader what the breakdown of your sources is (new requirement in 2011) • Bar-chart as shown below • Journal, Conference categories are “peer-reviewed”! • Popular media means newspapers, magazines, etc. 50% Percentage of Total 45% 40% 35% 30% 25% 20% 15% 10% 5% 0% Journal Conference Book Web Popular Media Other
Typical Poster Layout Title Author Name First Year Engineering; Faculty of Engineering Architecture and Science (FEAS) Ryerson University Picture Column 1 (read here first) Graph Column 2 (read here second) Column 3 (read here last) Acknowledgements & References
Alternative Poster Layout Title Author Name First Year Engineering; Faculty of Engineering Architecture and Science (FEAS) Ryerson University Graph Column 1 (read here first) Column 2 (read here second) Picture Acknowledgements & References Column 3 (read here last)
Alternative Poster Layout Title Author Name First Year Engineering; Faculty of Engineering Architecture and Science (FEAS) Ryerson University Picture Column 1 (read here first) Graph Column 2 (read here second) Column 3 (read here last) Acknowled ge-ments & References
Example Poster
Electronic Tools For Poster Making • Professional – In. Design, Quark. Xpress, La. Te. X • Good Enough – Corel Draw, Omni. Graffle • Free – Inkscape • Most Popular – MS Power. Point (90% or more of us use it!)
Poster Info & Resources • http: //www. ee. ryerson. ca/~jasmith/courses/bme 100/docs/UZH_pos ter_guideline. pdf • On-campus printing: – http: //www. ryerson. ca/acs/usersguide/print. html • Off-campus printing: – http: //torontoprint. com/wide. htm – Behind ENG Building • Tools & Settings – – Microsoft Power. Point Creative, Artitistic interpretation (pro-looking!) Export to PDF for the printer 36” wide printer (36” x 48”) • 1 - 1. 5” margins
Printer Locations • Ink. Port – 55 Gould St. (on campus) • Sherwood Digital – 165 Dalhousie St. (on campus) • TPH – Atrium on Bay (near campus) • Alicas Copy Centre – 203 A College (Near U of T; 15 min walk from Ryerson) • TLAC Toronto Printing – 233 College (Near U of T; 15 min walk from Ryerson) • Or anywhere else that is convenient for you!
Time is critical! • Print shop usually asks for – 2+ days to make the poster – 2+ days to mount on foam • Therefore – Have it ready in PDF – One week before Open House
Acknowledgements • Posters by BME 100 students from 2009 & 2010 • Photos by Luis Fernandes & James Andrew Smith
Questions? • Do you have any questions about the posters?
Oral Presentations • • • Take place during the lab/tutorial sessions Small group audience Multimedia presentation @ the podium Approximately 10 minutes + question time Must use electronic presentation software – Powerpoint, Adobe Acrobat PDF
Tip 1 • Tell a story in logical order – Follow your write-up headers 1. 2. 3. 4. Introduction Survey of the Literature Conclusions, and References
Introduction • Indicate your motivation – Why is it interesting to you? – Why is this interesting to others? – Why is this important? • Get their attention by making it as relevant as possible • Give an overview of what you are about to cover
Introduction • Who is your audience? – Their background is important – Tailor your presentation to them – Are they experts in your topic? • Probably not. Define key words & subjects. Definitions Hydraulic valve deck: a set of electronically-actuated valves which permit fluid flow to hydraulic motors
Survey of the Literature • What are the main themes of your survey? – Name two or three explicitly – Can you provide a visual link? Theme 1 b Theme 1 a – Colour-coding controversy is good
Survey of the Literature • This includes the analysis – How do your different themes tie together? – Did you encounter any “dead-ends”? • Research is effectively done and concluded • Nothing left to be done • Make sure that you were thorough enough before making this kind of statement! – Did you encounter “room for improvement”? • Are there still open-ended questions? • Are there mysteries to be solved? • Are issues unresolved?
Conclusions • Be brief and clear • Don’t introduce new topics or analysis here • Go over the main points & results – What are the implications of your research? • Three to five points (in bullet form) are best • This is the lead-in to your questions – Further details can be discussed then – Can you set up your conclusion to be asked obvious questions?
Tip 2: 10 slides for 10 minutes • One minute per slide • Rule of thumb: – One minute per slide – Speak for 10 minutes – Have 10 slides • Extra slides: put at the end and use if you are asked a specific question
Tip 3: Practice! • Practice in Private – Practice in front of your mirror or dog – Get the timing right • Practice if front of live people – Get their feedback – They’ll point to logical & presentation flaws – Don’t practice on the bus • People will think that your crazy!
Tip 4: Minimize Equations • • Not a problem in most BME 100 presentations Keep them to a minimum Keep them simple You can’t explain most equations in less than a minute – Remember one minute per slide
Tip 5: Face the Audience • Don’t talk with your back to the audience • Either – Look at them in the eyes • If you’re not shy – Or look slightly over their heads • If you’re shy or easily distracted • Speak at your audience – – – Don’t mumble Don’t speak too quickly. Take Your Time
Tip 6: Include a “punchline” with the graphs • Include a once sentence conclusion with each graph. Profits over time: Profits are starting to go up again
Tip 7: Contrast • Make sure that the text “contrasts” with the background – Black text on white background – White text on black background • Minimize distracting backgrounds
Tip 7: Contrast • Make sure that the text “contrasts” with the background – Black text on white background – White text on black background • Minimize distracting backgrounds
Tip 7: Contrast • Make sure that the text “contrasts” with the background – Black text on white background – White text on black background • Minimize distracting backgrounds
Backups • Create two copies of your presentation – One PPT (Powerpoint) – One PDF (Adobe Acrobat) • Have two physical copies – One on USB stick, one on CD/DVD – Or two different USB sticks, etc.
Marking Guide
Fonts • Don’t use “serif” fonts – Letters end with “cute dongle things” – Times New Roman – Easy to read up-close – Hard to read at a distance • Use “sans-serif” fonts – – – “without serifs” Arial, Helvetica, etc. Harder to read up-close Easy to read at a distance This font is “Calibri” (on a Mac) Times New Roman is a “Serif” font http: //www. loiterink. com/i-shot-the-serif/362/
Include Chart of your Sources • Indicate to the audience what the breakdown of your sources is • (new requirement in 2011) • Bar-chart as shown below • Journal, Conference categories are “peer-reviewed”! • Popular media means newspapers, magazines, etc. 50% Percentage of Total 45% 40% 35% 30% 25% 20% 15% 10% 5% 0% Journal Conference Book Web Popular Media Other
Test ahead of time • Try out your presentation on two different computers – One Mac & one Windows PC – One school computer, one home computer – Etc. • Why? – Images sometimes don’t save properly – Fonts change from computer-tocomputer – Video “CODECs” often aren’t compatible • Missing “DLLs” • Use MPG 1 or MPEG 2 only! • mediacoverter. org or zamzar. com Error! video. XYZ. dll not found!
Sources & Resources • Ten Secrets to Giving a Good Scientific Talk – http: //www. cgd. ucar. edu/cms/agu/scientific_talk. html
Upcoming Schedule • March 23 & 25: “in-class” project feedback – Replaces structured tutorial activities – Both Wednesday groups meet at same time – Mandatory attendance if this is your regular time slot; optional (but recommended) if it is not. • March 30 & April 1: hand in projects (posters, writeups, etc. ) – Due on Wednesday for all Wednesday Tutorial students – Due on Friday for all Friday Tutorial students. • April 6, 8, 13, 15: in-class presentations – Schedule set in mid-March • April 5: open house
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