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Open Access The CRIS and the Repository Niamh Brennan Trinity College Library Dublin RSP Winter School New Lanark 27 th February 2009
February 200 • • What’s a CRIS? Euro. CRIS Norway Flanders TCD structure What are CRISs good at? What are IRs good at? Focus on publications
February 200 Current Research Information System aka Research Information System Research Management System Research Support System
February 200 Euro. CRIS
February 200 CERIF
Norway’s CRIS: Information needs that in the Research Documentationcover Grete Christina Frida has to System Frida, From: Quality Assurance February 200 Lingjoerde & Andora Sjorgren, University of Oslo, http: //www. iua. ie/media-and-events/eventsconferences/events/2007/documents/Grete. Christina. Lingjardeand. Andora. Sjogren. Presentation Internal needs § § § Internal division/distribution of assets Presentation/overview of scientific activities Information for developing an institutional strategy for Research Activities Government § Reports to DBH on aggregated level Financial Model • Research activities are a part of the basis for the grants/funds given to the universities Profiling of researchers and research activities
February 200 The five the Research Documentation. Frida Grete Christina modules of System Frida, From: Quality Assurance in Lingjoerde & Andora Sjorgren, University of Oslo, http: //www. iua. ie/media-and-events/eventsconferences/events/2007/documents/Grete. Christina. Lingjardeand. Andora. Sjogren. Presentation • • • Research results Projects Scientists Research groups Annual reporting
February 200 Research results From: Quality Assurance in the Research Documentation System Frida, Grete Christina Lingjoerde & Andora Sjorgren, University of Oslo, http: //www. iua. ie/media-and-events/eventsconferences/events/2007/documents/Grete. Christina. Lingjardeand. Andora. Sjogren. Presentation/overview of scientific work and activities: • • • Journal publications Books Reports Chapters in books/reports Talks Posters Media contributions Exhibitions Artistic work Products Patents
February 200 From: The Flanders Research Information Space Geert Van Grootel, Flanders Research Information Space, http: //www. iua. ie/media-and-events/eventsconferences/events/2007/documents/Gert. Van. Grootel. Presentation Flanders: The research information space industry research institutions editors Investment opportunities publications Research organisation libraries patents products researchers data centres projects government equipment facilities financers research data researchers
From: The Flanders Research Information Space Geert Van Grootel, Flanders Research Information Space, http: //www. iua. ie/media-and-events/events- February 200 conferences/events/2007/documents/Gert. Van. Grootel. Presentation Flemish approach: creation of a research information space and a change process • • • research information space use of existing infrastructure autonomy of stakeholders distributed management sharing and exchanging information process integration across actors crossroad databse model qualitative and secure Unique identification of persons, projects, … general guidelines (management, definitions, standards (CERIF), …) • • Change Cultural change Long term strategic vision stakeholder ownership (incl. top management sponsorship) Not a development project but change programme Demand driven waves of projects Programme organisation
February 200 TCD Institutional Repository - in an Integrated Environment Library Institutional Repository Web Services Research Support System • Bibliographic metadata (inc. ISI) • Research Expertise • Project tracking Physical Resources FTP server DMZ Web server External Bodies • The web / • Search engines etc. • OAI harvesters Human Resources External Bodies • Thesis Print-Shop • expertiseireland. com • Portal Reviewers Financials Student Administration
February 200 Inclusion in Repository means… • Enhanced access • Better search functionality • Alerts • Usage Statistics • Inclusion with other research material + Different processes / workflows New environment
February 200 Student: Adds metadata Uploads file/s Applies restriction (if any) Agrees to Licence Reject Supervisor: Checks Correct file Restriction/Stay Keywords Citations/Sponsors Library: Checks metadata Assigns LCSH Commits to archive Approve Reject Graduate Studies Office/Dean: 1. Approves/disapproves application for stay [Record exported to GEAC] Approve Student: Adds note & contact details Issues command to print thesis Theses Centre: Prints thesis Contacts student
February 200 TCD Metadata: RSS
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February 200 Generate Reports
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February 200 Internal grant administration • • Start-up grant Research capacity grant - Submission form pre-populated from RSS - Automated validation for eligibility: instant feedback - Automated approval system (workflow)
February 200 • Background • Joined-up research information: the benefits § § for our researchers for our administrators for university decision-makers for the country
February 200 New: Reporting for Evaluation
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February 200 School X: 2003 -2007
February 200 School X: 2003 -2007
February 200 School X: 2003 -2007
February 200 Reporting for Evaluation
New: Research Presentation/Dissemination February 200
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Networking: Social February 200 Bringing Primary Resources & Learning Together: On the fly: Drag & drop images & descriptions directly from repository to Flickr using Flock browser
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February 200 Add notes or questions Link back to repository
February 200 -Add instructions to group, exercises… - Share with group - Group contributes comments
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February 200 Automatic mapping to Special collections
February 200 Any ‘set’ can be easily harvested 21 European Partners: http: //www. dart-europe. eu/
www. ssisi. ie February 200 Any ‘Community’, Collection or individual item can be linked to…
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February 200 “Content is king… …Context is God ” - John Casey (formerly EDINA, UKTrust)
February 200 IRCHSS-funded Project 2008 -2010: “A Socio-economic analysis of public policy and human development in Ireland from 1847, using the SSISI e-Archive as Primary Source” Professor Patrick Paul Walsh, UCD Dr Kieran Rankin, TCD
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February 200 TCD Institutional Repository - in an Integrated Environment Library Institutional Repository Web Services Research Support System • Bibliographic metadata (inc. ISI) • Research Expertise • Project tracking Physical Resources FTP server DMZ Web server External Bodies • The web / • Search engines etc. • OAI harvesters Human Resources External Bodies • Thesis Print-Shop • expertiseireland. com • Portal Reviewers Financials Student Administration
The Scholarly Communication Cycle February 200 (Chemistry example) – Liz Lyon “e. Bank UK: Building the links between research data, scholarly communication and learning“, Liz Lyon, Ariadne, 36 (2003) http: //www. ariadne. ac. uk/issue 36/lyon/
February 200 ‘Towards a European e-Infrastructure for e-Science Digital Repositories’ –discussion document, Lisbon, September 2007. http: //www. e-scidr. eu/ The Digital Archiving Consultancy
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February 200 What the IR is good at Content • Publications / Research Outputs Context • The institution • People • Other research • Systems
February 200 Understanding your own ecosystem • • • How many publications? What are you good at? What are the trends? What tools are available to you? Owning the space…
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Acknowledgements Donal Lyons MIS, Trinity College Dublin Andrew Watson MIS, Trinity College Dublin Kevin Kiely MIS, Trinity College Dublin Enovation Solutions, Ltd Dublin
February 200 Open Access Niamh Brennan Trinity College Library Phone: Email: +353 1 896 1646 niamh. brennan@tcd. ie Donal Lyons Trinity College Dublin Phone: Email: +353 1 896 1754 dlyons@tcd. ie