ONIX and CIP How the Library of Congress

ONIX and CIP: How the Library of Congress Uses ONIX Data in the CIP Workflow ALCTS Catalog Form and Function Interest Group ALA Annual Conference, Chicago, Illinois June 24 th, 2017 Caroline Saccucci and Camilla Williams

Use of ONIX data at the Library of Congress § § What is ONIX for Books and what does it look like? CIP/ONIX Pilot and Findings CIP/ONIX Implementation at LC Process § Identification of ONIX records § ONIX to MARC Converter Cataloging Process § Distribution to LC Catalog, OCLC, other bibliographic utilities § § § ONIX and CIP e-book records Benefits from use of ONIX records ONIX Problem areas Statistics to date ONIX to MARC Converter demonstrated Questions and Answers ALCTS Catalog Form and Function Interest Group 2017 ALA Annual Conference p. 2

What is ONIX? ONIX for Books is an XML format for sharing bibliographic data pertaining to both traditional books and e. Books. It is the oldest of the three ONIX standards, and is widely implemented in the book trade in North America, Europe and increasingly in the Asia-Pacific region. It allows book and ebook publishers to create and manage a corpus of rich metadata about their products, and to exchange it with their customers (distributors and retailers) in a coherent, unambiguous, and largely automated manner. Definition from Wikipedia LC uses ONIX for Books 2. 1 ALCTS Catalog Form and Function Interest Group 2017 ALA Annual Conference p. 3

What does ONIX look like? ALCTS Catalog Form and Function Interest Group 2017 ALA Annual Conference p. 4

ONIX record cont. ALCTS Catalog Form and Function Interest Group 2017 ALA Annual Conference p. 5

CIP ONIX Pilot § Pilot to test feasibility of using ONIX data for physical description elements of CIP records § Pilot was from June 2009 through September 2010 § Library of Congress and National Library of Medicine participated § 11 suppliers of ONIX data were used § Comparison of locally developed TCEC (Text Capture and Electronic Conversion) system to ONIX to MARC Converter ALCTS Catalog Form and Function Interest Group 2017 ALA Annual Conference p. 6

CIP ONIX Pilot Findings § Six week time study found: § ONIX takes half the time as TCEC § 80% processed using TCEC software completed in 2 minutes or less § 80% processed using ONIX data completed in 1 minute or less § Fewer staff transcription errors § Given high volume of work done within CIP Program, LC management agreed to use the ONIX to MARC converter whenever it was available to save staff time costs when processing ECIPs. § Use of ONIX to MARC converter moved into production effective October 1 2010. ALCTS Catalog Form and Function Interest Group 2017 ALA Annual Conference p. 7

Identification and Use of ONIX data at LC § Publishers send ONIX feeds to our Cataloging Automation Specialist on Tuesdays and Thursdays § ONIX records matched against ECIP galleys via ISBN when the ONIX to MARC converter is invoked for prepublication cataloging § ONIX data are used to enrich records in the LC Voyager catalog by adding TOCs and summaries through an LCcreated program § ALCTS Catalog Form and Function Interest Group 2017 ALA Annual Conference p. 8

ONIX to MARC Converter Cataloging Process § The following fields are brought in via ONIX: 100, 245, 250, 264 b, 264 c, 490, 520, 505, 655 (BISAC), 700 Data are automatically preselected Compare mode to note discrepancies More like proof-reading Data must be in Voyager before errors can be corrected § Discrepancies between galley and ONIX § Capitalization issues § Adding fields and other data/text § Cataloger should look at galley to double check § Cataloger must be vigilant to prevent errors § § ALCTS Catalog Form and Function Interest Group 2017 ALA Annual Conference p. 9

Distribution of ONIX-based records from LC § ONIX data are the foundation for MARC-encoded descriptive elements for approx. 20% of CIP records created by the Library of Congress and the National Library of Medicine. § Publisher created ONIX data are, therefore, being distributed in MARC format to bibliographic utilities (such as OCLC) and other sources via LC’s distribution channels. § ONIX-based data are then picked up by vendors and copy catalogers throughout the world. ALCTS Catalog Form and Function Interest Group 2017 ALA Annual Conference p. 10

ONIX and CIP E-book records § LC has been creating pre-publication metadata for electronic books processed through the CIP Program since 2011 for print + electronic titles. § 22, 333 CIP e-book records have been created through 5/31/17 § Provider-Neutral E-Monograph MARC Record Guide § Record based on information from publisher for print § E-book CIP data application form § Works with e-book record program § Program adds variable and standard data elements to identify item as an e-book. § Since the print record is the source for the e-book record, ONIX is the foundation for the descriptive elements of many of the CIP ebook records. ALCTS Catalog Form and Function Interest Group 2017 ALA Annual Conference p. 11

CIP e-book metadata useful! § “We absolutely use your e-book records! LC’s CIP ebook records are the most complete and accurate of any e-book records we get. Vendors such as YBP are using them. ” —Cynthia Whitacre, OCLC Department Manager, World. Cat Quality ALCTS Catalog Form and Function Interest Group 2017 ALA Annual Conference p. 12

Benefits from use of ONIX data § Faster and more ergonomic § Less likelihood of errors on part of catalogers § More enriched data § TOCs § Summaries § BISAC headings § Publisher data directly serves library community ALCTS Catalog Form and Function Interest Group 2017 ALA Annual Conference p. 13

ONIX Problem Areas § No ONIX! § § Not all publishers supply ONIX LC does not receive publisher’s ONIX feed ONIX may not be available at the CIP application stage Created a survey on ONIX data or AAUP publishers § Discrepancies between ONIX and galley § Titles, subtitles, statements of responsibility, series § Requires more data manipulation § Sometimes bib record must be re-cataloged ALCTS Catalog Form and Function Interest Group 2017 ALA Annual Conference p. 14

ONIX Statistics § FY 17 (through 5/31/17) 4785 ONIX records 13% of ECIP total § FY 16 9330 ONIX record 17% of ECIP total § FY 15 9533 ONIX records 20% of ECIP total § FY 14 12517 ONIX records 25% of ECIP total § FY 13 7870 ONIX records 15% of ECIP total § FY 12 6951 ONIX records 14% of ECIP total § FY 11 8499 ONIX records 16% of ECIP total § Pilot 6/1/09 -9/30/10 2810 ONIX records 5% of ECIP total Total number of ONIX records used by LC (6/1/09 -5/31/17) : 62, 295; 16% of ECIP Total of 379, 981 FY 10 -FY 17 For CIP and non-CIP records, over a million records have been enriched with TOCs and summaries ALCTS Catalog Form and Function Interest Group 2017 ALA Annual Conference p. 15

ONIX to MARC Converter ALCTS Catalog Form and Function Interest Group 2017 ALA Annual Conference p. 16

CIP Data Block Example Names: Ownby, Ted, editor. Title: The civil rights movement in Mississippi / edited by Ted Ownby. Description: Jackson : University Press of Mississippi, [2013] | Series: Chancellor Porter L. Fortune symposium in southern history series | Includes bibliographical references and index. Identifiers: LCCN 2013016386 (print) | LCCN 2013019459 (ebook) | ISBN 978 -1 -61 -703933 -1 (hardback) | ISBN 978 -1 -61 -703934 -8 (ebook) Subjects: LCSH: Civil rights movements--Mississippi--History--20 th century. | African Americans-- Civil rights--Mississippi--History--20 th century. | African American civil rights workers--Mississippi--Biography. | Race discrimination-- Mississippi--History— 20 th century. | Mississippi—Race relations--History--20 th century. | BISAC: HISTORY / United States / State & Local / South (AL, AR, FL, GA, KY, LA, MS, NC, SC, TN, VA, WV). | HISTORY / United States / 20 th Century. | SOCIAL SCIENCE / Discrimination & Race Relations. Classification: LCC E 185. 9. M 6 C 58 2013 (print) | LCC E 185. 9. M 6 (ebook) | DDC 323. 1196’ 0730762 --dc 23 LC record available at http: //www. loc. gov/lccn/2013016386 ALCTS Catalog Form and Function Interest Group 2017 ALA Annual Conference p. 17

Questions and Answers ALCTS Catalog Form and Function Interest Group 2017 ALA Annual Conference p. 18

Thank You! p. 19