Ohio LINK Transforming Information Access in Ohio Academic

Ohio. LINK: Transforming Information Access in Ohio Academic Libraries THE INFORMATION STRATEGY

Why the PEZ Strategy? • • Historically – Libraries Ration Information We are Gatekeepers to limited information In The Future – Libraries must be Gateways We must be Gateways to much more information access

Historical PEZ Strategy

Ohio. LINK Future PEZ Strategy

“Ignorance is the mother of admiration. ” George Chapman Why Ohio. LINK – Rationale and Philosophies – Organization – $$ Resources – Services “Few things are harder to put up with than a good example. ” Mark Twain

The Ohio. LINK spark • Mid-1980 s --- universities out of stack space • Too expensive to build more standard stack space • No effective way to utilize the collections • Thus were born the five remote storage repositories… • and Ohio. LINK… • a legacy of the original Ohio College Library Center mission

Our Goal • Economically sustainable, increased student and faculty access to and use of library provided information to support and improve instruction and research…as a consortium

Because • More information access is required to be relevant/successful • Information resources are proliferating • Information costs are growing faster than individual library budgets • Libraries remain compelled to buy as much as possible • Individual libraries cannot leverage significantly greater access on limited funds • Libraries DID NOT, DO NOT and WILL NOT have all the information resources their patrons need “Learning is like rowing upstream; not to advance is to drop back. ” Chinese Saying

Objectives • To gain Economic leverage – lowest unit prices, controlled costs – more information per $ spent – increased economic bargaining power • To gain Information Access leverage – much, much more access • To gain Operational leverage – maximize use of computer investment – Control, customize, and evolve access to group needs

• 106, 765 sq km 35 th in US • Pop: 11. 5 M 7 th in US • GDP: $373 Billion • lowest pt. 132 m • highest pt. 473 m E-W 360 km N-S 370 km

MEMBERS • State Library • 49 private liberal arts colleges • 23 public twoyear colleges • 1 standalone medical school (7 total med) • 2 private universities • 13 public universities • Includes 9 law • +499, 000 FTE +130 primary delivery sites

FTE – 499, 000 • 97, 800 Independent • 113, 300 Two-year • 33, 300 University Br’s • 252, 100 University M’s • 2, 500 State Library (SLO FTE arbitrary) • 152, 900 2 y Ugrad • 278, 700 4 y Ugrad • 11, 500 Doctoral • 4, 700 Law • 44, 200 Masters • 7, 000 Medical

Ohio. LINK Chancellor of the Advisory Board Governance Ohio Board of Regents Provosts. CIOs and Advisory Organization Executive Director and staff Technical Advisory Library Advisory Council 15 U, 3 IC, 3 CC, 2 M, 1 L, 1 SLO Digital Resources Mgmt Independent Colleges Library Directors Community Colleges Library Directors Coop Information Resources Mgmt User Services Inter-Campus Services Med Lib Directors Database Mgmt and Standards Law Lib Directors Lead Implementers

OSU Computer Center Ohio. LINK Organizational Chart 7/01/2008 Executive Director - Library Systems Ast Dir Lib Sys New Service Ast Dir Lib Sys User Services Ast Dir Meta Data Lib Sys Manager Client/Server Computing & Applications Networking Sr Systems Engineer Sr. Systems Developer Cap Fund $$ Ast Dir DRC Dev Systems Developer Ast Dir Lib Sys E Licensing WSU Admin Agent Office Manager Asst Developer r/ Office Asst Communicati ons Mgr Systems Developer Cap Fund $$ Systems Developer PT EJC Serial Checkin Asst 7. 5 MLS Librarians --- 7. 5 non-MLS Eng/Dev --- 4. 5 Admin/Other

Libraries Connect Ohio – Towards the Ohio Web Library State Government Public Libraries Common Information Needs Higher Education K-12

Ohio. LINK Central Funding – 2 yr budgets Capital funds • • • FYs 89 -92 $9. 2 million FYs 93 -94 $10. 8 million FYs 95 -96 $6. 8 million FYs 97 -98 $5. 0 million FYs 99 -00 $6. 3 million FYs 01 -02 $7. 5 million FYs 03 -04 $8. 2 million FYs 05 -06 $8. 1 million FYs 07 -08 $8. 9 million FYs 09 -10 $9. 9 million Operating Funds • FYs 90 -91 $. 4 million • FYs 92 -93 $1. 7 million • FYs 94 -95 $4. 4 million • FYs 96 -97 $8. 8 million • FYs 98 -99 $11. 5 million • FYs 00 -01 $14. 6 million • FYs 02 -03 $14. 2 million • FYs 04 -05 $13. 8 million • FYs 06 -07 $13. 8 million • FYs 08 -09 $14. 8 million • FYs 10 -11 ? ? ?

Central Funding pays for: • All central staff and G&A expenses • All central hardware and software systems to support statewide services • All central hardware and software maintenance • All ILL courier and bag/material costs • All initial Innovative systems for public institutions plus Retro. Con and Auth Control • Continuing III software and maintenance where needed for statewide cooperation • Database license costs – in combination with library funds

Leverage the Technology • Central Catalog - Patron-Initiated borrowing • Local load of Journal A& I databases with common interface (and archives) • Single local site for statewide platforms – – Electronic Journal Center Electronic Book Center Electronic Theses and Dissertations Digital Resource Commons • Central Federated Subject Cluster searches • Common Remote User Authentication • Olinks - journal resolver (home-grown SFX)

Ohio. LINK Array of Resources On-site Electronic Journal Center es ag im or dio nd au Ve deo Vi On Site DIGITAL RESOURCE COMMONS ELECTRONIC JOURNALS Pe Documents pu er bl re Images Ebsco is vie hi Ins data ng we titu d tio audio nal Remote On-Site ima Instit video ution ges docu Authentication CENTRAL al ment s, and a udio videos CATALOG OLinks On-Site E- Theses E-books & Subject Clusters On-sitetext full & Dissert. literature Chat Reference On-Site ISI Wo. S REFERENCE/ RESEARCH DATABASES Web DB’s vendor systems E-books vendor On-Site systems Journal Citation DB’s ELECTRONIC BOOKS

Where does the money to license electronic content come from in F 2007/C 2007?

Cost Effective Purchasing Power • Costs controlled with expanded 2 x 10 x rather than diminished content • Costs controlled below market averages

Content Funding Models • 100% Central • Split central/library - multi-database War Chests or NPR • Split central/library – single database War Chests or NPR • Mostly library/some central – multi or single war chest or NPR • 100% library war chests, NPR, or PTP

“Let others praise ancient times, I am glad I was born in these. ” Ovid Questions/Discussion