Office of Sponsored Programs Georgia Institute of Technology

Office of Sponsored Programs Georgia Institute of Technology ADVANCE Interdisciplinary Workshop April 19, 2005 Michelle J. Clark, Program Manager Research Administration, Communication, Training & Technology Jilda D. Garton, Associate Vice Provost for Research & General Manager of GTRC Charlie Liotta, Vice Provost for Research & Dean of Graduate Studies

Office of Sponsored Programs Georgia Institute of Technology ADVANCE Workshop

Office of Sponsored Programs Georgia Institute of Technology ADVANCE Workshop n FY 04 Research: $341, 610, 208 n n Up from FY 03 Review this information on the Research link off of the Ga. Tech homepage.

Awards by College FY 04

Office of Sponsored Programs Georgia Institute of Technology ADVANCE Workshop n Issues n Cost Model for Research in Colleges and Universities n n n Trust from “the People” n n n n Conflict of Interest Role of Commercialization in Academe Politicization of Instruction and Research Role of Foreign Nationals Obligations (Deliverables) Ongoing tensions (sponsor expectations) n n OMB Circulars Facilities & Administrative Costs Cost Sharing Compliance Costs (“unfunded mandates”) Effort Reporting Federal Government Industry Deadline Management Signature Authority

Sources of Funds n Grants and Contracts n n n Federal Government Other Governments Foundations Industry Philanthropy n n Individual Donors Unrestricted Gifts from Foundations or Industry

Office of Sponsored Programs Georgia Institute of Technology ADVANCE Workshop n Gifts Vs. Grants Gifts to the Foundation - No Terms and Conditions - No Deliverables - No IP Terms (IP owned by GTRC per policy) § Research Agreement - Any Government Award - Terms and Conditions - Deliverables - IP Terms (collaborative effort may result in joint ownership) n

Office of Sponsored Programs Georgia Institute of Technology ADVANCE Workshop n First Steps to Finding Funding… n Gather Information n n Pilot Data Document the Need Find a Sponsor Determine the funding priorities and applicant eligibility

Office of Sponsored Programs Georgia Institute of Technology ADVANCE Workshop n Find Funding n Beginning the Proposal Process n n n Culture Style Interest

Office of Sponsored Programs Georgia Institute of Technology ADVANCE Workshop n Find Funding n n n Funding Databases (COS, Grants. gov, etc. ) Research News (a Ga. Tech publication) Associations Agencies Foundation Center Association of American Universities Chronicle of Higher Education AASCU Conferences Program Officers Colleagues Networking…Networking…

Office of Sponsored Programs Georgia Institute of Technology ADVANCE Workshop n Show me the money n n Federal, State, & Local Government Private Foundations (note: Development Office) Industry Foreign Governments (note: Export Control)

Office of Sponsored Programs Georgia Institute of Technology ADVANCE Workshop n n OSP Web Site http: //www. osp. gatech. edu

Office of Sponsored Programs Georgia Institute of Technology ADVANCE Workshop n n Association of American Universities http: //www. aau. edu

Office of Sponsored Programs Georgia Institute of Technology ADVANCE Workshop n n n The American Association of State Colleges & Universities http: //www. aascu. org GRC = Grants Resource Center n n n Grantline for news and analysis Publications for bulletins, deadlines & reports Events for meetings and workshop info Federal Scene for agency links and legislative review Private Sector foundation info Search for Funding Searches

Office of Sponsored Programs Georgia Institute of Technology ADVANCE Workshop

Office of Sponsored Programs Georgia Institute of Technology ADVANCE Workshop

Office of Sponsored Programs Georgia Institute of Technology ADVANCE Workshop

Office of Sponsored Programs Georgia Institute of Technology ADVANCE Workshop

Re. ACTT n Research Administration, Communication, Training & Technology Community of Science

Re. ACTT Research Administration, Communication, Training & Technology n Community of Science n URL: n n n http: //www. cos. co m Searchable n Funding Database n Expertise Database n Federal Register n Commerce Business Daily Funding News & Funding Alerts

Re. ACTT Research Administration, Communication, Training & Technology n Community of Science (COS) Funding Opportunities

Re. ACTT Database Searches Research Administration, Communication, Training & Technology n Conducting a Funding Search

Search Results Program Announcement Click here to go to the program announcement Click here to go to the sponsor announcement (note: not always available)

Office of Sponsored Programs Georgia Institute of Technology ADVANCE Workshop n Submitting a Proposal

Office of Sponsored Programs Georgia Institute of Technology ADVANCE Workshop n Submissions via GTRC n Awardee: n n Georgia Tech Research Corporation Submission for GTRI n Awardee Organization: n Georgia Tech Applied Research Corporation

Office of Sponsored Programs Georgia Institute of Technology ADVANCE Workshop n Working with A Contracting Officer n n n Notify them of upcoming deadlines and include the RFP or Program Announcement Route budget and institutional commitments early (follow up with project description) Don’t wait to the last minute

Office of Sponsored Programs Georgia Institute of Technology ADVANCE Workshop n Limited Submission n n (a. k. a. Restricted Programs) Only a set number of proposals accepted on behalf of the institution. (Sometime it even refers to subawards, too) Contact your Contracting Officer and Kathy Mims in Dr. Liotta’s office. n n Kathy will coordinate things if others are submitting to the same soliciation than an on-campus review is necessary GT will conduct a peer review to decied which proposal(s) will go forward on behalf of the insitituion.

Office of Sponsored Programs Georgia Institute of Technology ADVANCE Workshop n Things to consider n n n Purpose and priorities Eligibility and Restrictions Deadlines Financial Information Application and review Recent funding activity

Office of Sponsored Programs Georgia Institute of Technology ADVANCE Workshop n Reviewers n n n Clear Statement of Work Clearly stated hypotheses Frank discussions (pitfalls and experience) Realistic time tables Thorough literature review Realistic budget and justification

Office of Sponsored Programs Georgia Institute of Technology ADVANCE Workshop n Reviewers – Asked to Do? n Write a summary and give a score n n n Significance – is it important Approach – methods appropriate Innovation – is it original Investigator – well qualified Environment – institutional help?

Office of Sponsored Programs Georgia Institute of Technology ADVANCE Workshop n Keys to success n n n n Persistence Request reviewers’ comments Revise applications Send to similar agencies Plan Stay in touch Rejection – it isn’t personal!

Office of Sponsored Programs Georgia Institute of Technology ADVANCE Workshop n Who can be a PI? n n Assistant Professors Associate Professors Approval of Chair for a person with General Faculty Status

Office of Sponsored Programs Georgia Institute of Technology ADVANCE Workshop n Large Institutional Intitatives n How do I get plugged into one? n n n Network—Network Example: Recent NSF Ethics for Graduate Students. Other Advice for submitting one? n Give yourself enough time!

Office of Sponsored Programs Georgia Institute of Technology ADVANCE Workshop n Campus Research Awards n Outstanding Doctoral Thesis Advisor (5 years) n Outstanding Achievement in Research Program Development (3 years) n Outstanding Faculty Research Author (5 years) n Outstanding Faculty Leadership for the Development of Graduate Research Assistants (3 years)

Office of Sponsored Programs Georgia Institute of Technology ADVANCE Workshop n How can GT help with these types of proposals? n Find out who on campus has submitted (or reviewed) similar proposal(s) before to share best practices n Office of Sponsored Programs n n n Training Website - Tools & Forms online Contracting Officer Department and College may have resources to support proposal development Ask Chair or Dean for support OSP offers workshops and seminars for specific programs including NIH and NSF

Coming Soon n NSF Career Award Panel n n May 26 9: 30 -11: 00 Van Leer 218 Get Advice from People with Experience! n n Past Recipients Reviewers

Office of Sponsored Programs Georgia Institute of Technology ADVANCE Workshop n Any additional advice for folks submitting to large interdisciplinary proposals?