Office of Risk Management Insurance Sally Alexander

Office of Risk Management & Insurance Sally Alexander, Director 970 491 7726 (Direct) Sally. alexander@colostate. edu Mona Steinke, Program Assistant 970 491 1432 OFFICE OF RISK MANAGEMENT & INSURANCE 141 A General Services Building Campus Delivery 6002 Front Desk 970 491 6745 Fax 970 491 4804 01/03/2011 PDI - International Travel 1

Office of Risk Management & Insurance 01/03/2011 PDI - International Travel 2

Office of Risk Management & Insurance International Travel –Procedures April 1, 2009 • Prior to Pre Trip travel Voucher all travelers must register with Risk Management prior to departure • All international travel pre trip travel vouchers in academic units require: Dean’s signature BEFORE sent to the Provost’s Office for approval • For Administrative units – pre trip travel vouchers require Vice Provost/ Vice President’s signature before it is sent to Provost’s Office 01/03/2011 PDI - International Travel 3

Office of Risk Management & Insurance Provost’s Office Proposed Flow Chart for International Travel Approval Process. See http: //www. provost. colostate. edu/index. asp? url=Re sources/faculty_affairs See Step 2 B. 01/03/2011 PDI - International Travel 4

Office of Risk Management & Insurance Why Register with Risk Management? 1. Insurance Coverage 2. International emergency response 01/03/2011 PDI - International Travel 5

Office of Risk Management & Insurance Improvements in the system since April 1, 2009 ü Time Period. From 6 weeks notice to 5 to 7 days. ü Online registration system More efficient, quicker, easy to use. ü Travel Advisory Waiver Language has been improved. Contact Office of General Counsel if you have questions. 01/03/2011 PDI - International Travel 6

Office of Risk Management & Insurance Online registration Http: //www. ehs. colostate. edu/WRisk/travel. Home. aspx Select “Int’l Travel Application” Need CSU EID. Who? All CSU Faculty and Employees traveling internationally on CSU business (whether using CSU funds or not. ) Either individual travelers, or administrative assistants in charge of pre trip travel. Generate an approval notice to be printed out and attached to pre trip travel voucher for approval. 01/03/2011 PDI - International Travel 7

Office of Risk Management & Insurance Countries subject to a US State Department Travel Advisory require EACH traveler to complete and sign a travel advisory waiver, and fax it to Risk Management at 1 -4804. For current travel advisories http: //travel. state. gov/travel/cis_pa_tw/tw/tw_176 4. html# 01/03/2011 PDI - International Travel 8

Office of Risk Management & Insurance Students!!! CSU EID status Where traveler has a student status as recorded in CSU EID notification will be sent to OIP. Students traveling as employees- RM Students traveling internationally as part of their student status – OIP – will require students to complete documentation, and will require a waiver where travel is to a destination subject to a US State Dept Travel Advisory 01/03/2011 PDI - International Travel 9

Office of Risk Management & Insurance What’s New? • Continue to look at ways to streamline process • Kuali Travel Portal • Office of International Education • International Emergency Response planning – Public Safety Team. • No registration prior to departure, means that trip expenses may not be reimbursed. 01/03/2011 PDI - International Travel 10

Office of Risk Management & Insurance What’s Covered? • Reasonable medical expenses • Medically necessary evacuation • Repatriation of remains • Security evacuation • Liability – auto accidents • Lost document assistance • Translation services • In country assistance 01/03/2011 PDI - International Travel 11

Office of Risk Management & Insurance What’s NOT Covered? • Spouse or dependents. • Personal / private/ for pleasure trips • Intentional / criminal acts. • Immigration/ visa violations • Trip cancellation/ delay coverage. (Cost of plane tickets in the event of cancellation or delay based on an insurable event. ) 01/03/2011 PDI - International Travel 12

Office of Risk Management & Insurance How to file a claim? Most common: Medical Expenses for treatment (illness) received while on official CSU business. 1. Keep all receipts, invoices etc of your doctors/ hospital visit, keep copies of correspondence with personal health insurer. 2. Contact Risk Management immediately on your return 3. Risk Management will assist you in submitting claim. Chubb will send correspondence (admitting, denying, payment directly to you. ) We have 30 days to notify Chubb. 4. Insurance is Excess – so need to submit to personal health insurer first. 01/03/2011 PDI - International Travel 13

Office of Risk Management & Insurance Sally Alexander, Director 970 491 7726 (Direct) Sally. alexander@colostate. edu Mona Steinke, Program Assistant 970 491 1432 OFFICE OF RISK MANAGEMENT & INSURANCE 141 A General Services Building Campus Delivery 6002 Front Desk 970 491 6745 Fax 970 491 4804 01/03/2011 PDI - International Travel 14

Office of Risk Management & Insurance Other contacts: 1. Provost’s Office http: //www. provost. colostate. edu/index. asp? url=Resour ces/faculty_affairs 2. Travel Services http: //busfin. colostate. edu/trv. aspx 3. Office of International Programs (for ALL Students) http: //wsprod. colostate. edu/cwis 30/2007/main/index. asp 4. Human Resource Services – Benefits Office – Travel Insurance (for vacation/ personal use, includes spouses. ) http: //www. hrs. colostate. edu/benefits/index. html 01/03/2011 PDI - International Travel 15