Office of Risk Management Insurance Sally Alexander

Office of Risk Management & Insurance Sally Alexander, Director 970 491 7726 (Direct) Sally. alexander@colostate. edu Mona Steinke, Program Assistant 970 491 1432 OFFICE OF RISK MANAGEMENT & INSURANCE 141 A General Services Building Campus Delivery 6002 Front Desk 970 491 6745 Fax 970 491 4804 12/29/2009 PDI - International Travel 1

Office of Risk Management & Insurance 12/29/2009 PDI - International Travel 2

Office of Risk Management & Insurance International Travel – New Procedures April 1, 2009 • Prior to Pre Trip travel Voucher all travelers must register with Risk Management prior to departure • All international travel pre trip travel vouchers in academic units require: Dean’s signature BEFORE sent to the Provost’s Office for approval • For Administrative units – pre trip travel vouchers require Vice Provost/ Vice President’s signature before it is sent to Provost’s Office 12/29/2009 PDI - International Travel 3

Office of Risk Management & Insurance Provost’s Office Proposed Flow Chart for International Travel Approval Process. See http: //www. provost. colostate. edu/index. asp? url=Re sources/faculty_affairs See Step 2 B. 12/29/2009 PDI - International Travel 4

Office of Risk Management & Insurance Why Register with Risk Management? 1. Insurance Coverage 2. International emergency response 12/29/2009 PDI - International Travel 5

Office of Risk Management & Insurance Improvements in the system since April 1, 2009 ü Time Period. From 6 weeks notice to 5 to 7 days. ü Online registration system More efficient, quicker, easy to use. ü Travel Advisory Waiver Language has been improved. Contact Office of General Counsel if you have questions. 12/29/2009 PDI - International Travel 6

Office of Risk Management & Insurance Online registration Http: //www. ehs. colostate. edu/WRisk/travel. Home. aspx Select “Int’l Travel Application” Need CSU EID. Who? All CSU Faculty and Employees traveling internationally on CSU business (whether using CSU funds or not. ) Either individual travelers, or administrative assistants in charge of pre trip travel. Generate an approval notice to be printed out and attached to pre trip travel voucher for approval. 12/29/2009 PDI - International Travel 7

Office of Risk Management & Insurance Countries subject to a US State Department Travel Advisory require EACH traveler to complete and sign a travel advisory waiver, and fax it to Risk Management at 1 -4804. For current travel advisories http: //travel. state. gov/travel/cis_pa_tw/tw/tw_176 4. html# 12/29/2009 PDI - International Travel 8

Office of Risk Management & Insurance Students!!! CSU EID status Where traveler has a student status as recorded in CSU EID notification will be sent to OIP. Students traveling as employees- RM Students traveling internationally as part of their student status – OIP – will require students to complete documentation, and will require a waiver where travel is to a destination subject to a US State Dept Travel Advisory 12/29/2009 PDI - International Travel 9

Office of Risk Management & Insurance Sally Alexander, Director 970 491 7726 (Direct) Sally. alexander@colostate. edu Mona Steinke, Program Assistant 970 491 1432 OFFICE OF RISK MANAGEMENT & INSURANCE 141 A General Services Building Campus Delivery 6002 Front Desk 970 491 6745 Fax 970 491 4804 12/29/2009 PDI - International Travel 10

Office of Risk Management & Insurance Other contacts: 1. Provost’s Office http: //www. provost. colostate. edu/index. asp? url=Resour ces/faculty_affairs 2. Travel Services http: //busfin. colostate. edu/trv. aspx 3. Office of International Programs (for ALL Students) http: //wsprod. colostate. edu/cwis 30/2007/main/index. asp 4. Human Resource Services – Benefits Office – Travel Insurance (for vacation/ personal use, includes spouses. ) http: //www. hrs. colostate. edu/benefits/index. html 12/29/2009 PDI - International Travel 11