Office of Information Technology Manitoba Land Initiative Working Group 1
The Working Group l Formed four months ago l OIT lead l Cross departmental l Cross functional Conservation, Land Titles Offices, Agriculture and Food, Intergovernmental Affairs, Industry, Trade and Mines, Land Management Services, Highways and Government Services, Culture, Heritage and Tourism (indirectly) 2
mandate to develop and recommend a government wide framework for the management of land related information what did we do. . . l put knowledge together l reviewed existing systems l examined best practices and models from other organizations l defined and discussed our issues l defined our common vision - the Manitoba Land Initiative, its goals and framework l proposed an initial set of recommendations 3
Geographic Information Systems (GIS) l the business of collecting, storing and displaying geographical information l rapidly growing IT segment (twice of the average growth rate of the US economy) l expected to be a key component of the national and global information highways of the 21 st century l cost/benefit ratio: 1: 4 l benefits in economic activities 4
Integrated approach to land management … l Governments around the world are building land information frameworks to avoid duplication of effort and information l The trend - to provide integrated land related information to decision-makers to support crossgovernment initiatives l 3 basic requirements: · ability to integrate information · readily accessible and reliable data · minimal effort to access 5
benefits of integrated approach… · Raising the profile of land related systems · Integrated and on-line access to land data · Improvements in data currency · Timely and improved decision making · Raising business cooperation between departments · Providing the basis for electronic transactions · Access to sophisticated systems for smaller departments · cost savings: · Reduced costs of exporting, copying, loading, and updating data · Greater efficiencies with professional staff working together · More efficient use of hardware resources ultimate result government will spend public money more wisely, getting more value for it 6
Our situation. . . Tremendous investment in GIS Data collection Each department is at a different point of GIS implementation cycle GIS hardware and software 80% standardized Barriers not technical but institutional 7
Our goals. . . To ensure the most efficient use of our land data, we need: to systematically manage what we know geospatial info that correlates human concerns with spatial issues a common vision, application of universal standards and a more integrated approach to land management meaning. . . data must flow data must be consistent, standardized, widely known about and collected only once 8
Manitoba Land Initiative A program to develop, manage and maintain a land information framework necessary to harmonize and share government's geospatial databases, and make them available on the Intranet. Manitoba Land Initiative framework Partners Ultimate goal Access Land Data Standards To provide integrated land information to every desktop in the government for planning and operational decision making without having to interact with a GIS specialist or a Data Analyst 9
Partners l All provincial departments and agencies involved in management of land related information MB Hydro municipal and federal governments private sector and academia participants out of scope for this review but important and necessary future participants in developing a province wide land information environment 10
Access “Collect once, closest to source and use many times” An inventory of all land related data managed by the Provincial Government (metadata catalogue) A central database (some data centrally stored, some locally) Intranet data sharing = web page Each department custodian and responsible for maintenance and quality control of its own data All releasable data corporate asset 11
Inventory - Metadata Catalogue l To find needed data + determine how best to use it l It captures: hwho has been collecting what information hto what standards husing what procedures l Metadata standards allow for exchange of collected information about data between different partners (municipal, federal, provincial) l All land data in the Government to be described in the catalogue (6 months 1 year) l Data providers (custodian departments) to be responsible for managing and maintaining the 12 metadata about their products
DATABASE … controlled electronic exchange of land related information, regardless of location, technology, and managing organization. . . Conservation MB Government Intranet Manitoba Land Initiative Core Data Hwys & GS Intergov. Affairs topology cadastral ortography land use transportation ……. . Different applications Metadata catalogue Land related knowledge best practices departmental projects experts IT&M 13
Future. . . INTRANET STOREFRONT Manitoba Land Initiative INTERNET public access Core Data topology cadastral ortography land use transportation ……. . Metadata catalogue Land related knowledge best practices departmental projects experts pricing distribution licenses copyright requirements FIPPA 14
Land Data… l Base Mapping primary levels: h. Topography (1: 20 K, 1: 50 K, 1: 1 M) h. Orthography h. Quarter Section Grid h. Cadastral l Land Ownership & Interest: h. PIN ( Polygon Identification Number) - Unique parcel identifier h. Comprehensive Cadastral Layer (location, owners, interests, and value) 15
Comprehensive Cadastral Layer (location, owners, interests, and value) l NR cadastral parcel mapping info l No ownership or value information in GIS l Cadastral data is constantly changing (update within hours/minutes) l Responsibility for maintenance spread among a number of departments: Crown Lands Registry (NR), Agriculture Crown Land (Agriculture), LTO (CCA), LMS (GS), Assessment Branch (RD) l Need for Implementation of development and maintenance of GIS mapping of ownership and assessed values 16
Benefits. . . l Key to integration of land data l Without corporate approach each department would be required to do it alone l Consistent, high quality data in a single view h promote use among non-governmental stakeholders (easier to supply) h lead to a standard for spatial data in MB h open new revenue opportunities for government Issues. . . l More complex than a layer owned by one department l Likely one of the most expensive and resource intensive activities l FIPPA issues when sharing ownership info 17
Suggested strategy. . . l Catalogue first (cadastral data exists for many communities in MB) l Identify the most efficient way of consolidation, development and maintenance of cadastral layer across all departments and agencies involved l Estimate cost and resource 18
Summary - Incremental Approach l No costing for program implementation has been considered l Data sharing: integration and exchange of existing information l Database: OIT would supply the central hardware and web design requirements l Direct and active involvement of all human resource commitments from all affected departments l Some of the recommendations will result in additional workload that departments may not be able to handle without added resource the next phase 19
Summary - Recommendations DATABASE (Short term) • WEBPAGE • PILOT (Mines +IJC) • CORE DATA INVENTORY (Medium term) • METADA CATALOGUE • IMPLEMENT STANDARDS • ACCURACY AND COMPATIBILITY OF ALL LAYERS PRIMARY LEVELS • PIN • COMPLETE INVENTORY • IDENTIFY THE BEST APPROACH CADASTRAL LAYER ALL DATA CORPORATE ASSET PARTICIPATION OF ALL CUSTODIAN DEPARTMENTS RESPONSIBLE FOR MAINTENANCE ACKNOWLEDGE DIFFERING NEEDS PARTNERSHIP MB HYDRO MUNICIPAL & FEDERAL GOV LIWG to manage MLI 20 PARTICIPATION AND MONITORING TECHNICAL SUBGROUPS
Key success factors: A clear understanding of a common vision Keeping the vision dynamic and non technical Data sharing hhas to be built upon mutual benefits and trust hshould not disrupt existing processes, but build on them (using the existing technology) A clear understanding of the key business requirements cross business program teamwork Active involvement of all A continuous learning process based on consensus and incremental implementations Creating an environment to encourage experts to be innovative, keep it interesting 21
Land. Data BC (started 10 years ago) l objective to build an infrastructure which permits the exchange of land related information, regardless of location, technology, and managing organization l Land Data BC hset standards hmanages the land-related information and hprovides selected land information for the users. 22
Land Information Ontario (LIO) (implementation plan 1998 -2000) l The Office of Land Information Ontario (OLIO) established to manage this initiative & A number of focused Working Groups l Data Themes priority areas h. Land parcel administration ( Ontario Parcel) h. Natural resource and environmental data themes l Access Infrastructure (all will) h. Develop tools and standards for “metadata” h. Develop a metadata on the Internet h. Design and development of a prototype “ Data Clearinghouse” 23
Sask. GIS (started 15 years ago, completition in 1999) l Committees and working groups from all user groups throughout the province l distributed network of independent but compatible GIS and LIS 26
Sask. Land Info Services (October 1999) l Crown corporation l Responsible for: hland titles system hintegrated provincial survey hmapping and GIS h. Land Title Automated Network Development Project (LAND) 27
Nova Scotia: "Geo. Nova” l Corporate management to support data sharing and reduction of duplication. h all data - a corporate asset h free exchanges h mandatory participation h custodianship and maintenance l The Department of Housing and Municipal Affairs h coordinates the activities h is responsible for the data standards h sell the data to users outside the government h responsible for negotiating any agreements l In 1998: Personal Property Registry System and Property Records Database on the Internet. 28
Australia and New Zealand Land Info Council “ANZLIC” (Formed in 1986) four core components: h institutional framework h standards h fundamental datasets h clearinghouse network (Spatial Data Directory) launched in 1998, accessible over the Internet) If the existing infrastructure had not been in place costs to users would have been six times higher ($5 billion) (The Price Waterhouse Benefit Study) 29
Canadian Geospatial Data Infrastructure (CGDI) USA: National Spatial Data Infrastructure (NSDI) (1994) European Spatial Data Infrastructure (ESDI) (1993) The technology, policies, standards and human resources necessary to acquire, process, store, distribute, and improve the use of geospatial data 30
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