NRF advocacy role the National Electronic Thesis

NRF advocacy role: the National Electronic & Thesis Dissertation Project Dr Daisy Selematsela and Henda van der Berg On behalf of NETD Project Steering Committee INSTITUTIONAL REPOSITORIES (IR) : a workshop on creating an information infrastructure for the scholarly community 17 -19 July 2007, JOHANNESBURG

NETD PROJECT: Outline • • • Project motivation and background Feasibility study recommendations Steering Group composition Role of Steering Group Issues & concerns raised by institutions Proposed ETD system Project activities NRF strategic role Progress so far! 2

NETD: Project motivation & background • NRF acknowledges ü Importance of ETD collections ü International trends regarding National ETD projects ü Lack of skills or resources to set up ETD projects • NRF Mandate ü Mandate: NRF Act stipulates under the heading “Functions, powers and duties” section 4(1)(n) “promote the provision of an information infrastructure linking research institutions to facilitate cooperation ad sharing of Research information and knowledge” • ETD workshops in September and October 2003 3

NETD: Project motivation & background • One of ASSAf’s main objectives ü Improve the productivity/efficacy of publication through different modalities (i. e. electronic publication) • Study commissioned by DST on Open Access research dissemination (2006) ü Recommendation 6: highlights role of NRF in harvesting SA open access repositories as a matter of urgency! ü See Report on a Strategic Approach to Research Publishing in SA (www. assaf. co. za) 4

NETD: Project motivation & background • Study “Feasibility of and requirements for a SA NETD project” (31 May 2006): Dr H Suleman & J de Beer • Indicated drivers: üNRF (Knowledge Management & Strategy Directorate) üCHELSA (Committee for Higher Education Librarians in SA) 5

Feasibility study recommendations • Recommendations: 1. NRF (KMS) & CHELSA to establish a steering group and technical committee 2. NRF establish a national ETD portal with discovery & access services 3. NRF should migrate its NEXUS bibliographic database of theses and dissertations to the proposed national ETD project 4. NRF should in principle, be amenable to host ETD collections for institutions that are not capable of doing this themselves 6

Composition of Steering Group • NRF: Knowledge Management & Strategy Directorate: Dr Andrew Kaniki, Dr Daisy Selematsela, Mrs Henda van der Berg • Project Consultant: Dr Dale Peters (UKZN DISA) • Project Consultant: Dr Hussein Suleman (UCT) • Committee for Higher Education Librarians in South Africa (CHELSA) representatives: – Mr Roy Raju, Ms Gwenda Thomas, Mr Felix Obogu 7

Role of NETD Steering Group • Compile terms of reference (To. R) • Consolidate stakeholder consultation/project consolidation • Facilitate architecture for NETD project • Facilitate the establishment of standards an implementation of policies • Ensure project sustainability and preservation • Facilitate capacity building activities 8

Issues and concerns raised by Academic Institutions • Archiving and preservation (e. g. feasibility to use LOCKSS-SA technology for long-term digital preservation) • Hosting of the national portal and metadata repository • Implementation issues at institutional level • Policy issues and standards i. e. quality control, submission and access, copyright clearance, content policies, legal deposit issues of grey literature, costing • Training and capacity building issues • Links with e. Research initiatives 9

Distributed Architecture of a seamless ETD system Institution @ NRF Central Metadata repository NRF ETD Portal Institution @ NRF Institution TD Archive NDLTD Union Archive SCIRUS 10

NETD project activities • Workshops (i. e. October 2007) – – – – Responsibilities & institutional obligations Benefits for institutions Draft legislation on publicly funded research ETD policies – IP, QA, archiving etc. Levels of access to content and restrictions (embargoes) TENET - Obligations of higher education institutions Relation to other projects, e. g. RIMS (Info. Ed) • Establishment of pilot sites (Call for Participation) • Training – institutional capacity development • Memorandum of Understanding (Mo. U) – Cooperation and standards • Infrastructure requirements 11

NETD project • Working/Technical committees • Project implementation plan • System implementation requirements – staffing/change management/governance • Quality Assurance (system/data) 12

NRF strategic role • Provide custodial support to institutions that do not yet have the capacity to host own IRs (Pilot sites) • Provide funding and support for a central open source metadata repository – Full-text access to be governed by institutional policies • Creation of metadata repository which will in future include NEXUS Database (Current & Completed Research Projects) • Integration of Research Information Management System (RIMS) Project (Info. Ed) with NETD – Manage Info. Ed national license and the centralized Research Information database for HEI and Science Councils (Department of Science & Technology) 13

NRF strategic role • Advocacy role/buy-in from HE Vice Chancellors and Research Directorates through HESA • Assist academic libraries in institutional advocacy role • Network and form liaison with DATAD (Database of African Theses & Dissertation) 14

Progress so far!!! • 1 st meeting held on 29 Sept. 2006 – Implementation of recommendations – Composition of Steering Group • 2 nd meeting held on 29 May 2007 – Finalization of governance issues – Planning of stakeholder workshop - October 15

NETD Project • Thank you • Contact persons: • daisys@nrf. ac. za • henda@nrf. ac. za 16