Northern Michigan University Board of Trustees Retreat February 19, 2009
Orientation for New Trustees
Mission / Vision Dr. Les Wong, President Dr. Susan Koch, Provost and Vice President for Academic Affairs
Mission vs. Vision Mission Vision ® What an organization does now ® The future the organization aspires to ® Answers, “Why does the organization exist, what do we do, what values guide us? ” ® Answers, “What will success look like? ” ® Accomplishment should take the organization toward the vision ® Should challenge and inspire organization to achieve its mission ® A dream, an imaginative anticipation of success that grows realistically from the current mission ® An artist’s rendering of the future ® ® Is uplifting, but practical, more “here and now” Photograph of the present
Mission Statement Northern Michigan University challenges its students and employees to think independently and critically, develop lifelong learning habits, acquire career skills, embrace diversity, and become productive citizens in the regional and global community. Adopted September 26, 2008
Vision Northern Michigan University will become the university of choice in the Midwest for students seeking a quality academic program with individualized attention in a high-tech learning environment. (High-Tech, High-Touch, High-Quality)
Road Map to 2015 ® Road Map Directions Innovation ● Meaningful Lives ● Campus Attributes ● Community Engagement ●
Carnegie Community Engagement Classification ® Northern Michigan University has been selected for the 2008 Community Engagement Classification by the Carnegie Foundation for the Advancement of Teaching ® NMU is one of 195 higher education institutions in the nation to earn the distinction ® A community engaged campus collaborates with its larger communities for the mutually beneficial exchange of knowledge and resources in a context of partnership and reciprocity
Virtual Tour and 10 Things I Know About NMU Dr. Les Wong, President
10 NMU Numbers to Remember 1) Number of students: About 9, 400 2) Number of full-time undergraduate students: About 8, 600 – 92% of student body 3) Number of students who live on campus: About 2, 850 – Approximately one-third of the student body (2, 500 in the residence halls and about 350 students in the university apartments) 4) Male-female ratio of student body: About 50 -50, women having a slight edge (male 48%, women 52%) 5) Average class size: About 25 -30 students in a non-lab course 6) Number of faculty members: A little over 300 7) Number of NMU employees (not including students): Around 1, 100 (about 950 full time) 8) Number of academic programs: About 200 (includes programs at all levels) 9) Where does NMU rank in Michigan in tuition and fees? Second most affordable among the 15 public universities. 10) Graduation rate: 50% for baccalaureate students – about the same as the national average for comprehensive universities.
A few more frequently asked questions ® ® ® ® ® Is NMU the largest employer in Marquette County? No, we’re third behind Marquette General Health System and Cliffs Natural Resources (formerly Cleveland Cliffs) How old is NMU? Established in September 1899; 109 years old in 2008 -09 What is NMU’s general fund budget? About $100 million (base budget) – the overall operating budget is about $184 million Faculty-student ratio? About 23 to 1 – it depends on how one defines faculty (whether adjuncts, GAs are included) and students (all students or an equation of full-time and part-time) Budget cuts/operational savings/reallocation changes in general fund since March 2003? Downward about $15 million Number of varsity sports teams? 13 (5 men’s, 8 women’s – track and field is counted twice by the NCAA: indoor and outdoor) Number of student organizations? About 300 Number of NMU alumni? A little more than 60, 000 Number of notebook computers on campus? About 9, 500
University Organization and Faculty / Staff Profile Dr. Les Wong, President
Narrative Description by Employee Group Category Group Narrative Faculty AAUP If you stepped in to observe a class taught by one of the 309 AAUP– represented faculty members on the NMU campus, an average composite would find that the class is taught by a male faculty member with almost 13 years of experience with NMU. This individual would be slightly over 50 years of age, and would be making just over $65, 000 for his class delivery, research on a variety of topics, and service to the campus. They are likely to be teaching in Art & Design, Education, or Criminal Justice. NMUFA Should you happen to visit the Jacobetti Center and participate in one of the hands-on learning experiences offered in the Construction Management program, you would also be likely to be in a classroom led by a male. Similar to the AAUP, the NMUFA membership is approximately 65% male and 35% female. This individual would almost be exactly the same average as the AAUP faculty (50. 96 vs. 50. 82), but would have almost one year less experience with Northern’s campus (11. 96 vs. 12. 88). The average salary for this composite individual of its 26 members, however, would be approximately $47, 771
Narrative Description by Employee Group (continued) Category Group Narrative Staff AFSCME The infrastructure of the Northern Michigan University campus is supported by the efforts of the Dining Services, Facilities, and Public Safety employees who are represented by AFSCME Local 1094. Stopping by the Dining Services area, you would be far more likely to interact with a female employee than in the Custodial areas, but this mix is continuing to shift. With only 147 employees in this bargaining unit, NMU provides very efficient levels of service, which is possible through the almost 15 ½ average years of service. The average employee is 48. 84 years of age, and makes an annual salary of $32, 564. 59. Wages within each classification are equal, regardless of seniority. Technical and Office Professionals (TOP), represented by UAW Local 1950 Secretarial and clerical staff are the front-lines of service to students, and NMU has a very committed employee group in the Technical and Office Professionals (TOP), represented by UAW Local 1950. Of its 163 members, the great majority (147) are female. Visit a department on campus, and you’re likely to find a very competent individual, approximately 47 years old, who makes an average salary of $38, 795. For the first time, in summer of 2008, this group used Interest-Based Bargaining in a mutual effort to identify common areas of interest and collaborative solutions which led to a win/win.
Narrative Description by Employee Group (continued) Category Group Narrative Staff Administrative / Professionals Aside from the AAUP faculty, the Administrative Professionals are the largest group on campus. Represented by UAW Local 2178, these 184 employees cover a broad range of student services and campus support activities. The group is almost evenly split between males and females (96/88), and the average individual in this group is 42. 74 years of age, with 12. 07 years of service at NMU. Searches for individuals in these positions are most diverse, as they may remain local or go regionally or nationally. We are in the process of moving to a purely market-based compensation structure, and the average salary is just under $43, 000. Leadership (Nonrepresented) Leadership at the Executive, Dean, Senior Manager, Academic Department Head, and Senior Administrator levels is a diverse mix and represents every department. The average tenure with NMU is 14. 38 years, and individuals in these positions often bring significant experience from other institutions or industries as a result of nationwide searches. Salaries reflect this expertise and market demand at an average $73, 775. Similar to some of the other groups, the gender composition is 2/3 male, 1/3 female. There are 138 employees in this non-represented group, with an average of 48. 3.
Narrative Description by Employee Group (continued) Category Narrative Summary Overall, the Labor Relations environment at Northern Michigan University can be characterized as a positive and productive collaboration. The co-governance expectations of the faculty often mirror the other employees in their desire to participate in important decisions which affect their work life. Most issues are resolved through Special Conference meetings prior to grievances, and there is an active Labor-Management committee for further communication on issues of collective interest. As a result, grievances are low, and arbitrations are a rare occurrence.
Human Resources – Overview Dining Services, Police, and Maintenance Technical and Office Professionals Faculty (excluding Adjuncts and GA) Administrative Professionals Non. Represented* Represented By AFSCME UAW AAUP NMUFA (MEA)** UAW N/A Group Size 147 163 309 26 184 138 First Contract 10/1966 7/1975 10/1980 5/1982 N/A Current Contract Expiration Date 9/2010 6/2011 6/2009 6/2011 9/2009 N/A Salary/Hourly Salary Hourly & Salary Recruitment Market Local National Market Data Source Local Salary Surveys CUPA-HR*** CUPA-HR *** Master Agreement Market/ Experience 4 1 0 N/A 1 0 0 N/A Average Age 48. 77 47. 40 50. 47 52. 56 42. 70 48. 17 Average Years at NMU 15. 48 15. 77 12. 88 11. 96 12. 07 14. 38 Starting Salary/Wage Average Grievances (past 5 years) Total Arbitrations (past 5 years) * ** ***** Regional, some National CUPA-HR*** MICUPA-HR**** CPB***** Master Agreement/ Market/ Experience Market/Experience Executives, Deans, Coaches, Academic Department Heads, Senior Administrators, and Senior Management MEA: Michigan Education Association CUPA-HR: College and University Professional Association – Human Resources MICUPA-HR: Michigan Chapter of the College and University Professional Association – Human Resources CPB: Corporation for Public Broadcasting
Human Resources – Years of Service Distribution by Employee Group Years of Service AAUP Adjunct Admin /Prof AFSCME Grad NMUFA Assistant Faculty Nonrepresented Post Doc TOPS Visiting Faculty Total 0 – 5 113 74 66 36 75 8 42 2 39 3 458 6 – 10 45 31 35 22 11 7 17 22 190 11 – 15 46 10 25 19 1 3 19 22 145 16 – 20 33 2 16 25 1 22 21 120 21 – 25 23 17 15 4 15 26 100 26 – 30 18 12 15 2 9 17 73 31 – 35 16 13 13 1 8 13 64 36+ 15 2 6 3 26 Total 309 117 184 147 87 26 138 2 163 3 1, 176
Human Resources – Years of Service Distribution by Full-time Staff / Employee Group Years of Service Faculty AP AFSCME TOPS Nonrepresented Total 0 – 5 121 66 36 39 42 458 6 – 10 52 35 22 22 17 190 11 – 15 49 25 19 22 19 145 16 – 20 34 16 25 21 22 120 21 – 25 27 17 15 26 15 100 26 – 30 20 12 15 17 9 73 31 – 35 17 13 13 13 8 64 36+ 15 0 2 3 6 26 Total 335 184 147 163 138 1, 176 Faculty – AAUP, Adjuncts, Grad Assistants, Jacobetti, and Visiting Faculty AP – Administrative Professionals, UAW Local 2178 AFSCME – Food Service, Facilities, and Police, AFSCME Local 1094 TOPS – Technical and Office Professionals, UAW Local 1950 Non-represented – Executives, Senior Management, Senior Administrators
Bylaws / Procedures /Best Practices / Role and Function of the Board of Trustees Dr. Douglas B. Roberts , Chair – Board of Trustees Dr. Les Wong, President Ms. Cathy Dehlin, General Counsel
Key Michigan Constitutional Provisions ® Pursuant to Article VIII, § 6, the Board’s duties shall include: Board is a body corporate ● Shall have general supervision of the institution ● Shall have control and direction of all expenditures from the institution’s funds ● Elect a president under its supervision ● § ● President is “principal executive officer of the institution” Consists of eight members with eight-year term § President of the university is an ex-officio, non-voting member
Key Michigan Constitutional Provisions The legislature shall appropriate moneys to maintain NMU and be provided with an annual accounting of all income and expenditures (Article VIII, § 4) ® Formal sessions of governing boards shall be open to the public (Article VIII, § 4) ®
Role and Function of Board of Trustees (Act 48 of 1963, 390. 554, § 4) ® A majority of the member of the Board constitutes of quorum (5) ® A majority of its members may enact, amend, and repeal rules and bylaws for the conduct of the board’s business and for the government of the institution ® Fix tuition and other fees and charges ® Appoint or remove personnel as the interests of the institution and the generally accepted principles of academic tenure permit or require ® Determine compensation to be paid for services and property ® Confer degrees and grant diplomas usually conferred or granted by other similar institutions ® Receive, hold and manage a gift, grant, bequest, or devise of funds or property, real or personal, absolutely or in trust, which will promote the purposes of its institution ® Enter into agreements not inconsistent with this act as may be desirable in the conduct of the board’s affairs ● ® Delegation of authority Lease or dispose of property which comes into the board’s possession, if the board does not violate a condition or trust to which the property may be subject
Board of Trustees Bylaws Meetings ® Officers and organization ® Committees ® Each committee established by the Board shall act as an advisory body only for the purpose of recommending action to the Board ● No activity of such committee shall commit the Board to any policy declaration or action unless and until duly approved by the Board at a regular or special meeting ● ® Conflict of interest Annual signed statement ● Fiduciary responsibilities ● University organization ® Personnel actions ®
Board of Trustees Bylaws ® ® ® ® Admissions / Fees / Degrees Financial responsibility Property and facilities Collective authority and action Name and seal Amendments Repeal (continued)
Board of Trustees Procedures ® ® ® Meetings Leadership Committees Member practices Amendments
Board of Trustees – Best Practices / Expectations ® ® ® Presidential selection Principles and guidelines of the Board / President relationship President / Board roles and responsibilities Important points of agreement between the Board and the President Programs and activities to strengthen the relationship between the Board and the institution
University Overview Dr. Les Wong, President Dr. Susan Koch, Provost and Vice President for Academic Affairs Mr. Gavin Leach, Vice President for Finance and Administration
Overall University Accreditation ® ® ® NMU is accredited by the Higher Learning Commission NMU became an AQIP institution in 2002 The systems portfolio provides information demonstrating that NMU continues to meet the Higher Learning Commission’s standards Current AQIP Action Projects ● Aligning unit mission statements with revised university mission ● Benchmarking the NMU Road Map to 2015 ● Documenting and Benchmarking the NMU Outcomes Assessment Process NMU will host an accreditation visit on March 25 – 27, 2009
Program Accreditation College of Arts and Sciences Chemistry American Chemical Society Music National Association of Schools of Music College of Business AACSB International College of Professional Studies Athletic Training Education Program Commission on Accreditation of Allied Health Education Program (CAAHEP) All Education Programs National Council for the Accreditation of Teacher Education (NCATE) Clinical Laboratory Tech. (2 -year program) National Accrediting Agency for Clinical Laboratory Sciences Respiratory Therapy Commission on Accreditation of Allied Health Education Programs Cytogenetics Program National Accrediting Agency for Clinical Laboratory Diagnostic Molecular Scientist Program National Accrediting Agency for Clinical Laboratory Sciences (NAACLS)
Program Accreditation (continued) College of Professional Studies (continued) Nursing Commission on Collegiate Nursing Education (CCNE) Michigan Department of Licensing (Board of Nursing Practical Nursing Michigan Department of Licensing (Board of Nursing) Social Work Council on Social Work Education Surgical Technology Commission on Accreditation of Allied Health Education Professionals (CAAHEP) Aviation Maintenance Technology Department of Transportation Federal Aviation Administration Certification Cosmetology Licensed by the State of Michigan Counseling Center International Association of Counseling Services, Inc.
Three Levels of Degree Programs ® Pre-baccalaureate Diploma (4) ● Certificate (13) ● Associate of Arts / Sciences / Technology (29) ● ® Baccalaureate ● ® Bachelor of Arts/Science (111) Graduate Master of Arts/Science (23) ● Education Specialist (2) ● Master of Fine Arts (1) ● Certificate (5) ●
College of Arts & Sciences ® Full Time Faculty: 183 ® Fall 2008 Enrollment: 3, 414 ® Largest Enrollment: School of Art & Design – 705 ® Research / Scholarship / Creative Activity
College of Professional Studies ® Full Time Faculty: 106 ® Fall 2008 Enrollment: 3, 748 ® Largest Enrollment: School of Nursing – 679 ® Research / Scholarship / Creative Activity
College of Business ® Full Time Faculty: 32 ® Fall 2008 Enrollment: 855 ® Largest Enrollment: Management – 157 ® Research / Scholarship / Creative Activity
Academic Information Services ® Library ® Academic Computing / Help Desk ® Instructional Design, Technology, and Media ® Archives
Special Programs ® ® ® ® ® Student Leader Fellowship Program (SLFP) FYE (First-Year Experience) Superior Edge Honors Program International Programs Beaumier Upper Peninsula Heritage Center Public Radio / TV Native American Studies Multicultural Education Resource Center
Student Services and Enrollment ® Admissions ® Financial Aid ® Registrar ® Housing and Residence Life ® Academic Advising ® Dean of Students ® Counseling and Consultation Services ® Career Services
Charter School Contracts School Issued Length Ends Bahweting Sault Ste. Marie July 1, 2007 Three years June 30, 2010 Burton Glen Burton July 1, 2008 Three years June 30, 2011 Nah Tah Wahsh Wilson July 1, 2007 Three years June 30, 2010 North Star Marquette July 1, 2004 Five years June 30, 2009 Walton Pontiac July 1, 2008 Three years June 30, 2011
Charter School Locations
Charter Schools (continued)
Academic Affairs Initiatives The Road Map to 2015 ® Innovation ® Meaningful Lives ® Leveraging Campus Attributes ® Community Engagement
Finance Division Department Current Projects Administrative Information Technologies (ADIT): Technical, Consulting, and Support Services (all university networks, administrative systems, telecommunication systems, administrative applications programming, and maintenance) • • • Auxiliary and Business Services (Dining, Building Services, Purchasing, Risk Management, Transportation, Printing Services, Mail Services, University Center operations, Conference and Catering, Bookstore, and Vending) • Cbord campus card program conversion (Exterior doors on Residence Halls and Student Apartments and vending machines) • “Trayless dining” participation • Evaluating meal plans for revisions beginning with Fall ’ 09 semester in an effort to reduce costs • Evaluating opportunities with Marquette General Hospital in converting the University Center to MGH office and service space with a new Conference Center and pedestrian bridge to the hospital • Converting campus Purchasing Card program from GE (American Express Platform to Master. Card platform) • Budget reduction planning efforts including modification of staffing and responsibility plans for Conference/Catering Services , Dining Services, UC Operations and Golf Course Operations • NMU Golf Course (Developed preliminary staffing plan: Three primary seasonal positions: Groundskeeper, Pro/Manager, and Equipment mechanic. Working with our HR staff and the bargaining units to gain consensus on employment options. ) Wi. Max implementation and testing Build out of 802. 11 n wireless technologies Server consolidation and upgrade project Intel/IBM internship opportunities Banner 8 – Administrative system upgrade (all management systems – Finance, Student, HR, Advancement, Financial Aid) • Cognos Analysis Studio – multidimensional cube development (HR, Student, Finance) • Online application development – golf application, workforce development (online registration and payment for workforce development training courses offered through the Jacobetti Center) • Conversion of summer programs to online system
Finance Division Department (continued) Current Projects Budget and Planning • • • Budget analysis in preparation for reductions Budget forecasting of revenues Staffing and cost savings opportunities Budget reduction plans Cognos Report. Net management reports Controller Office and Financial Services (Controller’s functions, bond management, cash management, accounting, vendor payables, accounts receivable and collections, student loans) • • IRS comprehensive questionnaire National Science Foundation Research expenditures survey Secondary market disclosure for bonds Streamlining student bank loan processing through electronic transfers Facilities/Engineering and Planning (building maintenance, grounds, building engineers, heating plant operations) • Deferred Maintenance Projects • Combined Heat and Power Project • Energy Saving Project Review • Wayfinding Study • University Center/West Hall Joint Use Study (NMU and Marquette General Health Systems [MGHS]) • Space Utilization Committee • Quad II Lobby Renovation • Cohodas Lobby Renovation • Jacobetti Renovation for Northern Initiatives Health Center (on-campus health center) • Completion of Travel Medicine Clinic Human Resources (employment, benefits, • People. Admin – online employment application and hiring system payroll, contract management, and equal • Cognos HR cube – Staff planning and analysis opportunity • Leadership training program • Health plan study • Staff planning and review
The Road Ahead … Dr. Les Wong, President Dr. Susan Koch, Provost and Vice President for Academic Affairs Mr. Gavin Leach, Vice President for Finance and Administration
The Road Ahead … Academics Continuing our educational commitment to students ® Pursuing our academic aspirations ® ® Advancing a culture of engagement
The Road Ahead … Finance Continue to grow corporate collaborations in technical and business relationships to identify potential funding opportunities and projects for the institution and internship opportunities for students ® Expand development of new technologies that enhance business analysis, measurement, and understanding of university operations ® Identify opportunities and resources to implement initiatives, in conjunction with the Campus Master Plan, that move the university forward as a “greener” learnercentered campus ®
Legal Issues Ms. Cathy Dehlin, General Counsel
Legal Issues Constitutional autonomy ® Confidentiality / Attorney-Client Privilege ® Freedom of Information Act (FOIA) ® Open Meetings Act (OMA) ®
Freedom of Information Act (FOIA) ® NMU is subject to FOIA Full text is provided in your materials ● NMU’s FOIA Officer is the Vice President of Finance and Administration ● ® Most NMU records are considered “public records” subject to disclosure unless the subject matter falls within certain narrow exemptions, including privileged, personal, Family Educational Rights and Privacy Act (FERPA), bids, appraisals, investigatory, etc. ● “Public records” include all documents, letters, expense report settlements, and e-mail
OMA and Public Universities Constitutional autonomy ® The Michigan constitution provides that "formal sessions" of state universities’ Boards are to be conducted in public ® Federated/MSU case ® ● Board decides formal/informal vs. open/closed Oakland University case ® Complete copy of OMA is in your materials ®
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